344 Hr Assistant jobs in Malaysia

Join to apply for the HR Assistant role at KB Colour Image Sdn Bhd

Support all internal and external HR-related inquiries or requests.

Maintain digital and electronic records of employees up-to-date (Attendance and Leave records).

Serve as a point of contact with employees and management; ensure smooth communication and timely resolution of queries.

Assist with recruitment processes, including posting job vacancies, candidate screening, reference checks, scheduling interviews, and issuing employment contracts.

Conduct orientations and update records of new staff.

Maintain accurate and confidential HR files, records, and documentation.

Oversee completion of compensation and benefits documentation.

Assist with performance management procedures.

Schedule meetings, interviews, and HR events, maintaining agendas.

Prepare and submit HR activity reports.

Handle termination paperwork and conduct exit interviews.

Stay updated with the latest HR trends and best practices.

Process documentation and prepare reports related to staffing, recruitment, training, grievances, and performance evaluations.

Set up, update, and forward email addresses for new and resigned employees.

Ensure Standard Operating Procedures within departments are followed effectively.

• Perform tasks assigned by the Manager.
• Support HR inquiries and requests.
• Update employee records and attendance data.
• Coordinate recruitment and onboarding activities.
• Maintain HR records with confidentiality.
• Assist in performance and compensation management.
• Organize meetings and HR events.
• Generate HR reports.
• Manage employee exit procedures.
• Keep abreast of HR trends.
• Handle personnel documentation and reporting.
• Manage email setup for staff.
• Ensure departmental SOP compliance.

• Diploma in Human Resources or related field.
• Proficiency in English and Bahasa Malaysia; Mandarin and Tamil are a plus.
• Good communication skills in English and Bahasa Malaysia.
• Minimum 1 year of experience as an HR Assistant.
• Knowledge of labor law and employment regulations.
• Effective HR administration and people management skills.
• Valid driving license.

• Bonus/Profit sharing scheme
• Annual Leave
• Medical & Hospitalization Leave
• EPF/SOCSO/EIS Contributions
• Overtime Pay
• Phone Allowance
• Travel Allowance
• Outpatient Treatment Allowance
• Optical Allowance

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industry: Printing Services

• Assist executive in managing staff grievances, misconduct, and disciplinary cases
• Ensure proper filing of all disciplinary documents
• Maintain IR case database and update reports
• Coordinate meeting and schedule inquiries
• Provide administrative support to the HR IR team
  
  

• Diploma in HR/Business/Office Management
• Basic understanding of Malaysian labor laws (e.g. Employment Act, Industrial Relations Act)
• Good communication and interpersonal skills
• Able to handle sensitive issues with confidentiality
• Organized and detail-oriented
• Willing to learn and take initiative
• Proficient in Microsoft Office (Words, Excel, Powepoint, Outlook)

We’re sourcing forHR Assistant (Recruitment) .

Work Location: Kuching, Sarawak

Estimated Duration: 1 + 1 year

REQUIREMENTS:

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Prior experience in recruitment or HR support is an advantage but not required.
• Strong organizational and time management skills.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with HR software (e.g., SuccessFactors).
• High attention to detail and confidentiality.

KEY RESPONSIBILITIES:

• Candidate communication: Schedule interviews, communicate with candidates regarding interview logistics, and provide timely updates.
• Interview coordination: Assist in the coordination of interview panels, including booking meeting rooms and ensuring the availability of relevant stakeholders.
• Onboarding assistance: Support the onboarding process by gathering necessary documents and ensuring a smooth transition for new hires.
• Maintain recruitment records: Ensure proper documentation and filing of recruitment processes, keeping records up-to-date in the Applicant Tracking System (ATS).
• Handle recruitment inquiries: Respond to inquiries from candidates and internal stakeholders regarding job openings and recruitment statuses.
• Assist with career fairs and events: Support the organization and participation in career fairs, campus recruitment, and other talent attraction events.
• HR administration: Provide general administrative support to the HR team as needed.

Interested candidates may submit your Updated CV to with the subject of (Application for Position). Feel free to share this post with your network.

Closing: 18 September 2024
Only qualified candidates will be contacted.

This job is for an HR Assistant Manager in Johor at a food manufacturing MNC. You might like this job because you’ll help shape company culture, manage employee relations, and support recruitment, all while ensuring compliance with local laws.

• Report directly to the Human Resource Manager, providing comprehensive assistance in HR operations and initiatives.
• Provide support to APAC branches on HR-related matters, ensuring alignment with organizational policies and regional requirements.
• Assist in the preparation of comprehensive HR reports to support management decisions.
• Support recruitment processes, including job postings, candidate screening, and onboarding activities.
• Handle and manage Trade Union matters, including negotiations, grievance handling, and ensuring compliance with collective agreements.
• Coordinate employee relations, conflict resolution, and disciplinary actions in alignment with company policies and legal requirements.
• Manage payroll processing, ensuring accuracy, timeliness, and compliance with statutory requirements.
• Assist in the administration of compensation, benefits, and performance management programs.
• Support the development and delivery of employee training and development programs.
• Ensure compliance with local HR policies, employment laws, and regulations.
• Provide administrative and operational support for HR projects and initiatives.

Qualifications and Skills:

• Bachelor’s degree in Human Resources, or a related field.
• Minimum of 5 years of professional HR experience.
• Strong knowledge and experience in managing Trade Union matters, including collective bargaining and labor relations.
• Excellent command of the English language, with strong written and verbal communication skills.
• In-depth understanding of HR practices, employment laws, and regulations in Malaysia.
• Exceptional organizational, interpersonal, and problem-solving skills.
• Detail-oriented, with the ability to manage multiple tasks and deadlines effectively.
• Proficiency in HR software and Microsoft Office Suite.

About us

Rainforest is Asia’s leading e-commerce brand aggregator that focuses on brands and products for the modern parent. We acquire consumer e-commerce brands, providing entrepreneurs with a healthy exit, and we invest in the acquired brands to grow them globally. Our mission is to fulfil the potential of microbrands, growing brands with great products to delight mums worldwide.

The Role: Assistant Manager, People & Culture

We are seeking an experienced and dynamic Assistant Manager to join our People & Culture team. This role reports directly to the Director, Corporate Development & People.

In this role, you will play a critical role in supporting the execution of our people strategy to attract, retain, and develop top talent across our international operations. This is an exciting opportunity to be part of a high-growth startup that values innovation, collaboration, and a people-centric culture.

Responsibilities:

Headcount Planning & Talent Management

• Collaborate with hiring managers to identify staffing needs and execute recruitment strategies. This will include supporting the recruitment process.
• Implement talent management programs to identify high-potential employees and facilitate career development opportunities.

Compensation and Benefits

• Implement strategic compensation strategies aligned with business goals and market trends.
• Analyse and benchmark compensation and benefits programs for competitiveness and industry alignment.
• Monitor regulatory changes and collaborate with external experts to ensure compliance and best practices in compensation and benefits planning.

Performance Management

• Implement performance management processes, including goal setting using OKRs, feedback mechanisms, and performance evaluations.
• Provide guidance and training to managers and employees on performance management best practices.
• Analyse performance data to identify trends and areas for improvement, making recommendations to enhance productivity and engagement.

Employee Relations & People Policies

• Develop, update, and communicate People policies and procedures in compliance with legal requirements and company values.
• Working together with People Operations, ensure consistent application and enforcement of policies across all departments and locations.
• Serve as a trusted advisor to employees and managers on People-related matters, including conducting investigations and resolving employee relations issues in a fair and timely manner.
• Liaise with external legal counsel and government agencies on industrial relations matters, ensuring compliance with labour laws and regulations.

Employee Engagement Initiatives

• Develop and execute employee engagement initiatives to foster a positive and inclusive work culture especially in a remote environment
• Collaborate with cross-functional teams to design and implement programs that promote employee well-being, recognition, and career development.
• Act as a champion for employee feedback and implement strategies to address concerns and enhance employee satisfaction and retention.

Job requirements:

• Bachelor's degree in Human Resources, Business Administration, or any related field
• 5+ years of proven People & Culture experience in a fast-paced environment, preferably in the ecommerce, tech, or startup industry. International exposure preferred.
• Excellent communication, interpersonal, and influencing skills with the ability to work effectively with stakeholders at all levels.
• Solid understanding of labour laws, compliance requirements, and best practices across multiple countries.
• Self starter and proven ability to work independently and collaboratively in a fast-paced, remote environment while managing multiple priorities and deadlines effectively.
• Experience with HRIS systems, analytics tools, and data-driven decision-making.
• Passionate about creating a positive and inclusive work culture that values diversity, collaboration, and continuous learning.

Add expected salary to your profile for insights

Manage recruitment and scheduling interviews for various departments

Manage end-to-end hiring processes.

Partner with hiring managers to understand business needs and workforce requirements.

Source, screen, and evaluate candidates to ensure the right talent fit.

Maintain recruitment reports and a robust talent pipeline.

Performance Management

Track and initiate probationers, mid-year and end year appraisal review. Support performance appraisal processes and KPI tracking.

Provides performance management guidance to line management (coaching, counselling, career development, disciplinary actions, etc.).

Manages performance management process in alignment with company recognition and reward programs

Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations.

Employee Engagement

Participates initiatives that supports/enhances a positive work environment for employees as and when required.

Provides feedback on observations and recommends solution in relating to employee issues/concerns where appropriate to management.

Conducts surveys and analyse the data, implement suitable strategy in engagement.

Training & Development

Conducts orientation program to new employees. Organize induction programs and employee training sessions.

Coordinates and liaises with external consultants on employees’ training needs and arranges training schedules for employees.

Evaluates the effectiveness of the respective training programs by obtaining feedback from employees.

Track participation in training and support skills enhancement initiatives.

Manage documentations and HRDC grants submission and approvals.

Conduct payroll administration, review and verify to ensure timely, accurate calculations, and efficient processing, of salary payments, overtime claim, Replacement Leave entitlements, Medical claims and staff claims.

Maintain and update payroll data and employee records in the HRMS & Payroll system (e.g., leave balances, claims, allowances, deductions, replacement leave).

Handle payroll-related matters such as EPF, SOCSO, EIS, PCB, CP22, CP22A, and other statutory submissions and reports.

Prepare pay slips, EA forms, and annual income tax reports in compliance with Malaysian employment law.

Coordinate with Finance for month-end payroll reconciliation and internal reporting.

Administers and review employee benefits programs, ensuring competitiveness, compliance, and alignment with company objectives. Ensure timely update and renewals of employee’s benefits such as outpatient benefits employee registration and update, insurance enrolment and update on changes .

Provide guidance and support on compensation policies, practices, and benefits-related inquiries, including ensuring compliance with statutory requirements and coordination with relevant statutory bodies.

Assist with salary benchmarking and benefits management.

Review and recommend updates to compensation and benefits policies to align with market trends and legal requirements.

HR Operations and Process Improvement

Manage all HR administration processes, including benefits management, leave records, employee attendance record, employee clock in clock out monitoring, personnel file management, HR policy updates, ensuring compliance with legislative requirements, staff claims, company event, workshop arrangements and team building activity. Oversee administration tasks such as office maintenance, office supplies and etc.

Handle essential HR operational tasks such as employee onboarding and offboarding, ensuring a smooth and compliant process.

Liase with internal developers on HRMS upgrades.

Identify, design, and implement HR process improvements to enhance service delivery, reduce manual efforts, and ensure compliance.

Serve as a point of contact for HR policy and practice inquiries, maintaining updated knowledge of relevant legislation and best practices. Act as the first point of contact for HR queries and employee issues. Support conflict resolution, disciplinary matters, and employee engagement initiatives.

Ensure HR practices comply with Employment Act and policies in Malaysia.

Requirements:

Bachelor’s degree, preferably in HR/Business Management or a related field.

Minimum 5 years of work experience in a HR Operation / HR Generalist role.

Strong analytical skills, with meticulous attention to detail, excellent organization, and the ability to work independently to meet deadlines.

Demonstrated experience in managing or supporting change initiatives, including the ability to adapt to evolving business needs and foster acceptance of new processes.

Proven track record of providing effective support and guidance on HR matters.

A collaborative team player with a proactive approach to problem-solving and process improvement.

Proficiency in Bahasa Malaysia, English, and must be able to speak in Chinese ( Cantonese and Mandarin ) to communicate with employees and stake holders.

Who Will Thrive in This Role?

Someone who enjoys working in a dynamic, fast-paced environment with a collaborative team culture.

A resourceful individual who can work independently and adapt to changing priorities.

A strong communicator with meticulous attention to detail and analytical thinking skills.

A proactive professional who embraces change and takes initiative to create better ways of working.

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Assistant Human Resources Manager? How many years of payroll experience do you have? How many years' experience do you have in Human Resources (HR)?

Computer Software & Networking 51-100 employees

Established in 1999, our Vision is to be regional recognized leader in business digital transformation.

We deliver IT innovations that enable businesses to embark on a successful digital transformation journey. Our solutions offering can be broadly grouped into two main solution stacks: (a) Infrastructure Stack and (b) Application Stack.

Established in 1999, our Vision is to be regional recognized leader in business digital transformation.

We deliver IT innovations that enable businesses to embark on a successful digital transformation journey. Our solutions offering can be broadly grouped into two main solution stacks: (a) Infrastructure Stack and (b) Application Stack.

What can I earn as an Assistant Human Resources Manager

TDCX Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Assistant HR Admin Expert role at TDCX

TDCX Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Assistant HR Admin Expert role at TDCX

Do you aspire for a rewarding career that lets you do more and achieve more? Unleash your full potential at work with TDCX, an award-winning and fast-growing BPO company.

Work with the world’s most loved brands and be with awesome, diverse people. Be home, belong, and start your journey to #BeMore!

#BeMore

Do you aspire for a rewarding career that lets you do more and achieve more? Unleash your full potential at work with TDCX, an award-winning and fast-growing BPO company.

Work with the world’s most loved brands and be with awesome, diverse people. Be home, belong, and start your journey to #BeMore!

• Attractive remuneration, great perks, and performance incentives
• Comprehensive medical, insurance, or social security coverage
• World-class workspaces
• Engaging activities and recognition programs
• Strong learning and development plans for your career growth
• Positive culture for you to #BeMore at work
• Easy to locate area with direct access to public transport
• Flexible working arrangements
• Be coached and mentored by experts in your field
• Join a global company, winner of hundreds of industry awards

• Reviews, updates and maintain proper filing of employees personal file.
• To assist in general HR clerical and data entry functions.
• To assist in opening and maintaining employee personal files.
• Provide administrative support in Employee Relations matters, HR operational matters and appraisal process.
• Continue to improve the current process and provide excellent customer service to our employees
• Support onboarding processes and ensure first day office checklist is performed
• Any other duties and responsibilities that may be assigned to you by the management from time to time, within your category of employment in the organization and for the effective implementation, maintenance and continual improvement of the Quality Management System of TDCX.

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree in Human Resources, Social Sciences, Economics or Business Administration or equivalent.
• Preferable with 2 years of working experience in the related field is required for this position.
• Strong organization and planning skills and ability to manage multiple priorities simultaneously with a robust sense of accountability, sound judgment, and dependability.
• Excellent computer skills with proficiency in Microsoft Suite (Word, Outlook, PowerPoint and Excel).
• Strong analytical skills, hardworking and good initiative.
• Excellent interpersonal and presentation skills.
• Excellent verbal and written communication skills in English and the language of supporting market

TDCX provides transformative digital CX solutions, enabling world-leading and disruptive brands to acquire new customers, build customer loyalty, and protect their online communities.

TDCX helps clients, including many of the world’s best brands, achieve their customer experience aspirations by harnessing technology, human intelligence, and our global footprint. We serve clients in fintech, gaming, technology, home sharing and travel, digital advertising and social media, streaming, and e-commerce. Our expertise and strong footprint in Asia have made us a trusted partner for clients, particularly high-growth, new economy companies looking to tap the region’s growth potential.

We pride ourselves on discovering and employing the best professionals to join us as we transform the outsourced CX industry. Our commitment to #BeMore for our people, our clients, and our community has led to us winning several hundreds of industry awards, including being one of the best companies to work for in Asia.

From our first-rate workspaces, above-industry-average compensation packages, career opportunities, to our workplace perks, find out what else is in store when you embark on a career with TDCX.

• Seniority level Entry level

• Employment type Full-time

• Job function Human Resources
• Industries Outsourcing and Offshoring Consulting

Referrals increase your chances of interviewing at TDCX by 2x

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