286 Hr Administrator jobs in Malaysia

- Able to work multitask, under pressure, independently & adhere to deadlines with minimum supervision.

- Able to commence work immediately will be an added advantage.
- Driving License will be an advantage & own transport.

- Willing to travel.

Job Description

- Ensure compliance with all employment laws and regulations.

- Oversee recruitment and selection processes, including sourcing, interviewing, and hiring new employees.

- Maintain HR attendance records, employee files, and compensation and benefit information.

- Handle employee relations and resolve any workplace conflicts or issues.

- Update company's vehicles & machinery records & status (insurance, road tax, maintenance) and storage inventory.

- Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary.

- Provide HR support to managers and employees.

Salary match, number of applicants, skills match.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Administration Officer?

• Liaise with external vendors on payroll and tax processes
• Verify monthly payroll data including attendance, new hires, resignations, and leave records
• Review payslips and statutory reports for errors or inconsistencies
• Support basic compliance tasks such as documentation for tax, social security, and employment regulations
• Contribute to process improvements and assist in documenting internal workflows
  
  

• Prepare and maintain employee documentation such as contracts, onboarding forms, and employment letters using existing templates
• Maintain and update employee records in HR systems and trackers, ensuring accuracy and confidentiality
• Respond to routine employee queries or escalate them to relevant HR team members
  
  

• Self-starter who works independently and drives processes forward
• Comfortable navigating ambiguity and scaling operational processes from scratch
• Strong attention to detail and excellent organizational skills
• Ability to handle confidential payroll data with discretion
• Competence in managing employment documents and statutory processes
• Curious and willing to learn
• Good written and verbal communication skills
• Enjoys working a fast paced environment where things change quickly
  
  

• Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
• Tasks include â
• Drafting administrative correspondence and minutes;
• Obtaining, proposing and monitoring deadlines and follow-up dates;
• Screening requests for meetings, scheduling and organizing meetings and travel arrangements;
• Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;
• Liaising with other staff about a range of matters relating to the organizationâs operations;
• Writing and answering business or technical letters and other similar correspondence;
• Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places, using shorthand or specialized office equipment.
• Supervising the work of clerical support workers.
  
  

• SPM/Diploma/Degree or higher academic qualitifications in any relevant fields.
• Fresh graduates are welcomed to apply.
• Exhibit strong negotiation and problem solving skills.
• Computer literate and numerate.
• Target oriented and ability to work under pressure to meet targets.
• Good written and verbal communication skills.
• Fluent in Bahasa Malaysia and English.
• Aggressive and fast learner.
• Good attitude and responsible character.
• Business-minded with entrepreneurship skill.
  
  

• KWSP
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law

• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities
• Manage relationships with external vendors for office supplies, maintenance, repairs, and any other services, ensuring smooth office operations
• Ensure a clean, organized, and safe work environment for employees
• Coordinate office budget planning, ensuring cost-effective management of resources and expenses
• Manage shipping services, including the sending and receiving of packages according to business requirements
• Ensure the accurate maintenance of records, files, and databases, while safeguarding the confidentiality of sensitive data
• Coordinate employee check-in and -out, entrance control
• Assist team members on a daily basis with office-related concerns, ensuring smooth operations
• Interact with other departments within the company and communicate with employees to promote a collaborative and supportive work environment
• Support and enhance the company’s core values and culture through daily interactions and initiatives
• Business trip management
• Event management: preparing and organizing corporate events, including team-building activities
• Any other task assigned from time to time

• 2+ years of professional experience in a relevant role
• Skilled in managing vendor relationships and ensuring the timely delivery of services/products to meet business needs
• Exceptional attention to detail
• Self-driven and initiative mindset
• Excellent organizational and time management skills
• Ability to work independently
• Strong multitasking and adaptability in dynamic environment
• Skilled in managing priorities effectively
• Proficient in written and verbal communication in English & Bahasa Malaysia (any additional language will be a plus)
• Experienced with business software, including Google Workspace

• Opportunity to be the part of a diverse, international team with offices and clients around the world
• 16 paid vacation days per year
• 14 paid sick leave days per year
• 11 days Public holidays
• Medical insurance
• Parking and commuting reimbursement
• Professional education budget
• Language learning budget
• Wellness budget (gym membership, sports gear and related expenses)