281 Hr Administration Officer jobs in Malaysia

Join to apply for the HR Assistant role at KB Colour Image Sdn Bhd

Support all internal and external HR-related inquiries or requests.

Maintain digital and electronic records of employees up-to-date (Attendance and Leave records).

Serve as a point of contact with employees and management; ensure smooth communication and timely resolution of queries.

Assist with recruitment processes, including posting job vacancies, candidate screening, reference checks, scheduling interviews, and issuing employment contracts.

Conduct orientations and update records of new staff.

Maintain accurate and confidential HR files, records, and documentation.

Oversee completion of compensation and benefits documentation.

Assist with performance management procedures.

Schedule meetings, interviews, and HR events, maintaining agendas.

Prepare and submit HR activity reports.

Handle termination paperwork and conduct exit interviews.

Stay updated with the latest HR trends and best practices.

Process documentation and prepare reports related to staffing, recruitment, training, grievances, and performance evaluations.

Set up, update, and forward email addresses for new and resigned employees.

Ensure Standard Operating Procedures within departments are followed effectively.

• Perform tasks assigned by the Manager.
• Support HR inquiries and requests.
• Update employee records and attendance data.
• Coordinate recruitment and onboarding activities.
• Maintain HR records with confidentiality.
• Assist in performance and compensation management.
• Organize meetings and HR events.
• Generate HR reports.
• Manage employee exit procedures.
• Keep abreast of HR trends.
• Handle personnel documentation and reporting.
• Manage email setup for staff.
• Ensure departmental SOP compliance.

• Diploma in Human Resources or related field.
• Proficiency in English and Bahasa Malaysia; Mandarin and Tamil are a plus.
• Good communication skills in English and Bahasa Malaysia.
• Minimum 1 year of experience as an HR Assistant.
• Knowledge of labor law and employment regulations.
• Effective HR administration and people management skills.
• Valid driving license.

• Bonus/Profit sharing scheme
• Annual Leave
• Medical & Hospitalization Leave
• EPF/SOCSO/EIS Contributions
• Overtime Pay
• Phone Allowance
• Travel Allowance
• Outpatient Treatment Allowance
• Optical Allowance

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industry: Printing Services

• Assist executive in managing staff grievances, misconduct, and disciplinary cases
• Ensure proper filing of all disciplinary documents
• Maintain IR case database and update reports
• Coordinate meeting and schedule inquiries
• Provide administrative support to the HR IR team
  
  

• Diploma in HR/Business/Office Management
• Basic understanding of Malaysian labor laws (e.g. Employment Act, Industrial Relations Act)
• Good communication and interpersonal skills
• Able to handle sensitive issues with confidentiality
• Organized and detail-oriented
• Willing to learn and take initiative
• Proficient in Microsoft Office (Words, Excel, Powepoint, Outlook)

We’re sourcing forHR Assistant (Recruitment) .

Work Location: Kuching, Sarawak

Estimated Duration: 1 + 1 year

REQUIREMENTS:

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Prior experience in recruitment or HR support is an advantage but not required.
• Strong organizational and time management skills.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with HR software (e.g., SuccessFactors).
• High attention to detail and confidentiality.

KEY RESPONSIBILITIES:

• Candidate communication: Schedule interviews, communicate with candidates regarding interview logistics, and provide timely updates.
• Interview coordination: Assist in the coordination of interview panels, including booking meeting rooms and ensuring the availability of relevant stakeholders.
• Onboarding assistance: Support the onboarding process by gathering necessary documents and ensuring a smooth transition for new hires.
• Maintain recruitment records: Ensure proper documentation and filing of recruitment processes, keeping records up-to-date in the Applicant Tracking System (ATS).
• Handle recruitment inquiries: Respond to inquiries from candidates and internal stakeholders regarding job openings and recruitment statuses.
• Assist with career fairs and events: Support the organization and participation in career fairs, campus recruitment, and other talent attraction events.
• HR administration: Provide general administrative support to the HR team as needed.

Interested candidates may submit your Updated CV to with the subject of (Application for Position). Feel free to share this post with your network.

Closing: 18 September 2024
Only qualified candidates will be contacted.

This job is for an HR Assistant Manager in Johor at a food manufacturing MNC. You might like this job because you’ll help shape company culture, manage employee relations, and support recruitment, all while ensuring compliance with local laws.

• Report directly to the Human Resource Manager, providing comprehensive assistance in HR operations and initiatives.
• Provide support to APAC branches on HR-related matters, ensuring alignment with organizational policies and regional requirements.
• Assist in the preparation of comprehensive HR reports to support management decisions.
• Support recruitment processes, including job postings, candidate screening, and onboarding activities.
• Handle and manage Trade Union matters, including negotiations, grievance handling, and ensuring compliance with collective agreements.
• Coordinate employee relations, conflict resolution, and disciplinary actions in alignment with company policies and legal requirements.
• Manage payroll processing, ensuring accuracy, timeliness, and compliance with statutory requirements.
• Assist in the administration of compensation, benefits, and performance management programs.
• Support the development and delivery of employee training and development programs.
• Ensure compliance with local HR policies, employment laws, and regulations.
• Provide administrative and operational support for HR projects and initiatives.

Qualifications and Skills:

• Bachelor’s degree in Human Resources, or a related field.
• Minimum of 5 years of professional HR experience.
• Strong knowledge and experience in managing Trade Union matters, including collective bargaining and labor relations.
• Excellent command of the English language, with strong written and verbal communication skills.
• In-depth understanding of HR practices, employment laws, and regulations in Malaysia.
• Exceptional organizational, interpersonal, and problem-solving skills.
• Detail-oriented, with the ability to manage multiple tasks and deadlines effectively.
• Proficiency in HR software and Microsoft Office Suite.

Direct message the job poster from JOYSTAR AUTO SDN BHD

Joystar Auto Sdn Bhd is a trusted auto company incorporating Chery, GWM, and Jetour brands, emphasizing customer satisfaction, service excellence, and after-sales support. Driven by quality and committed to customer care, Joystar Auto ensures service you can rely on and excellence in every drive. Our mission is to elevate your journey with the reliable service of Chery and GWM vehicles. Located in Shah Alam, Joystar Auto is dedicated to being your partner for excellence beyond the sale.

Role Description

This is a full-time, on-site Human Resources Officer role based in Shah Alam. The Human Resources Officer will be responsible for managing HR operations, developing and implementing HR policies, handling employee relations, and creating job descriptions. Daily tasks include providing guidance on HR matters, ensuring compliance with labor laws, and fostering a productive work environment.

Qualifications

• Experience in HR Management and developing HR Policies
• Proficiency in Human Resources (HR) and managing Employee Relations
• Skills in Job Description Development
• Excellent communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Knowledge of labor laws and regulations
• Bachelor's degree in Human Resources, Business Administration, or related field
• Experience in the automotive industry is a plus

• Seniority level Entry level

• Employment type Full-time

• Job function Human Resources
• Industries Retail Motor Vehicles

Referrals increase your chances of interviewing at JOYSTAR AUTO SDN BHD by 2x

Get notified about new Human Resources Officer jobs in Shah Alam, Selangor, Malaysia .

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Direct message the job poster from NCS Science Sdn. Bhd.

Company Description

NCS Science Sdn. Bhd. is a comprehensive solution provider in the health and beauty industry, offering services from Business Consultation to Branding and Marketing. The company is dedicated to delivering top-notch products and meeting clients' needs with expertise.

Role Description

This is a full-time Human Resources Executive role located in Puchong. The HR Executive will be responsible for HR Management, HR Operations, Employee Relations, HR Policies, and overall Human Resources functions within the organization.

Qualifications

• HR Management and HR Operations skills
• Employee Relations and HR Policies knowledge
• Experience in Human Resources (HR)
• Strong organizational and communication skills
• Knowledge of labor laws and regulations
• Ability to work collaboratively and independently
• Bachelor's degree in Human Resources or related field

• Seniority level Entry level

• Employment type Full-time

• Job function Human Resources
• Industries Wellness and Fitness Services

Referrals increase your chances of interviewing at NCS Science Sdn. Bhd. by 2x

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This job is for a Human Resources Assistant who helps with payroll, hiring, and employee training. You might like this job because you enjoy supporting team growth and making processes better while being part of a dynamic HR team!

We are seeking a proactive and result-driven HR Assistant to support our HR operations. The ideal candidate will be responsible for assisting with payroll, recruitment, training development, and also willing to push for continuous improvements in HR functions.

Key Responsibilities:

1. Attendance Management & Payroll Support:
   • Assist with payroll processing and other related administrative tasks.
   • Review and verify employee timesheets for accuracy, cross-referencing with dockets, attendance records, and leave applications.
   • Monitor daily attendance and ensure proper recording of clock-ins and clock-outs.
2. Recruitment & Onboarding:
   • Assist in candidate screening, and interview scheduling.
   • Support in the onboarding process, including preparing offer letters, employee records, and conducting orientation.
3. Learning & Development (L&D):
   • Coordinate training sessions, logistics, and attendance tracking.
   • Maintain training records and prepare reports on training effectiveness.
4. Administrative & HR Support:
   • Collect dockets daily and prepare the Monthly Docket Collection Summary , ensuring all required documents (e.g., crane checklist, greasing forms) are complete.
   • Handle HR documentation, filing, and data entry.
   • Support HR and management in additional tasks as required.

• Diploma or Bachelor's degree in Human Resource, Business Administration, Psychology, or a related field.
• At least 1 year of HR-related experience is preferred OR fresh graduates with relevant studies are encouraged to apply.
• Strong communication and interpersonal skills.
• Proficient / well-versed in English, Bahasa Malaysia, and Mandarin to communicate effectively with Mandarin-speaking clients.
• Strong interest in HR and eagerness to learn and grow independently in the field.

• Microsoft Excel
• Microsoft Word
• Human Resources Information System (HRIS)

The additional company and platform descriptions are irrelevant to the job responsibilities and requirements and should be omitted for clarity and focus.

This job posting appears to be active and not expired.

Direct message the job poster from Federal Auto Holdings Berhad

Job Description:

As a Human Resources Executive, you will play a vital role in supporting the organization’s talent acquisition and HR operations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple recruitment and HR activities simultaneously. You will be responsible for managing end-to-end recruitment processes, coordinating onboarding, and ensuring compliance with HR policies and labor regulations.

Key Responsibilities:

Recruitment & Talent Acquisition

• Collaborate with hiring managers to identify staffing needs and prepare job descriptions.
• Manage the full recruitment cycle including sourcing, screening, shortlisting, interviewing, and onboarding candidates.
• Source candidates through various recruitment channels such as job portals, social media, and professional networks.
• Maintain and update candidate database and recruitment records accurately.
• Coordinate with external recruitment agencies and partners as needed.

Onboarding & Employee Support

• Support and coordinate the onboarding process to ensure a smooth transition for new hires.
• Handle employee inquiries related to recruitment, employment contracts, and onboarding.

Compliance & Reporting

• Ensure recruitment activities are conducted in compliance with internal policies and labor laws.
• Maintain recruitment reports and metrics, providing regular updates to management on hiring progress and challenges.

Required Qualifications

Education:

Bachelor’s Degree in Human Resources, Business Administration or a related field

Experience:

• Fresh graduates with strong interest in HR are encouraged to apply.

Special Skills:

• Proficiency in MS Office and familiarity with recruitment platforms/tools.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities with attention to detail.

Attributes:

• Professional, proactive, and results-oriented.
• Strong relationship-building skills with stakeholders and candidates.
• Organized, systematic, and able to work independently as well as in a team.

Why Join Us:

• Opportunity to develop your career in HR within a leading automotive group.
• Exposure to a wide range of HR functions including recruitment and onboarding.
• Competitive salary range: RM2,500 – RM3,500

• Seniority level Executive

• Employment type Full-time

• Job function Human Resources
• Industries Retail Motor Vehicles

Referrals increase your chances of interviewing at Federal Auto Holdings Berhad by 2x

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