12 Government Administration jobs in Malaysia

Purpose of Job

The role will provide comprehensive support to ensure the organization operates within the legal framework and complies with all internal processes and applicable legislation. This role involves supporting in conducting legal research, assisting in ensuring the internal process in reviewing contracts and governance standards adheres. The Executive, Administration will also support the organization in mitigating legal risks through proactive advice and collaborating with internal stakeholders to achieve business objectives.

Key Outputs

1.Governance and Administrative Support:

• Provide administrative support for governance requirements, such as preparing basic legal documentation for meetings and maintaining corporate records.
• Assist in the coordination of Board meetings, including the preparation of agendas, minutes, and necessary follow-ups.
• Manage regulatory filings and maintain up-to-date records to ensure compliance with statutory obligations.

2.Administrative and Filing Support:

• Maintain organized filing systems for legal documents, contracts, and correspondence, ensuring easy retrieval and compliance with record-keeping policies.
• Support the legal team in day-to-day administrative tasks, such as scheduling meetings, preparing agendas, and managing legal department communications.
• Assist in managing the department’s database, updating legal templates, and ensuring proper version control of legal documents.

3.Legal Process and Procedure Support:

• Assist legal managers and legal counsel in ensuring the process of reviewing contracts, agreements, and other legal documents under supervision.
• Highlight key contract risks and compliance issues, ensuring they are escalated to the Legal Manager or senior legal staff.
• Maintain organized records of all contracts and related documentation.

4.Research and Documentation:

• Conduct research on specific issues, providing summaries and insights to support decision-making by senior legal staff.
• Prepare any drafts of research, memos, and reports as directed by the legal counsel.
• Support the development of legal templates and standard operating procedures.

5.Compliance Monitoring and Reporting:

• Monitor changes in laws and regulations relevant to the organization and report findings to the Legal Counsel.
• Assist in implementing compliance checklists and routine audits to ensure legal and regulatory requirements adherence.
• Support the preparation of compliance reports for internal review and external submissions.

6.Legal process and proceeding Assistance:

• Provide support in managing disputes, claims, and legal proceedings by gathering relevant documents, organizing case files, and preparing initial drafts of responses under the guidance of senior legal staff.
• Assist in liaising with external legal counsel and coordinating the provision of information needed for litigation or dispute resolution.
• Maintain accurate records of ongoing cases, deadlines, and key action items to ensure smooth case management.

7.Stakeholder and Internal Support:

• Act as a point of contact for internal stakeholders on basic legal queries, providing support and escalating complex issues to the Legal Manager.
• Assist in preparing communication materials related to legal matters, ensuring they are accurate, clear, and compliant with legal standards.
• Coordinate with various departments to gather information required for legal reviews and compliance checks.

Specifications

1. Possess at least a Bachelor's Degree with at least 2 to 3 years of relevant work experience.
2. A team player, result-oriented, and independent with good interpersonal relations and stakeholder communications.
3. A keen eye for detail and meticulousness are highly desirable traits.

Salary Range

RM2,500 - RM3,000

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Job Responsibility

• Provides administrative support to ensure efficient operation of the office.
• Ensuring the confidentiality and security of files and filing systems.
• Carries out administrative duties such as filing, copying, binding, scanning etc.
• Prepare reports and presentations with statistical data, as assigned.
  
  

Job Requirements

• Minimum 3 yearsâ experience in administrative role (education industry preferred
• Strong knowledge of software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.
• Excellent communication and writing skills (English and Mandarin proficiencies required; other languages an asset).
• Team player with the ability to manage multiple tasks and deadlines
  
  

Job Benefits

• Full time, with career advancement opportunities.
• EPF, SOCSO, Medical Insurance.
• Staff tuition discounts for self or immediate family.
• Training, workshops, and upskilling opportunities.

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Join to apply for the Administrative Officer role at Falcon Field Services Inc

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Falcon Field Services Inc provided pay range

This range is provided by Falcon Field Services Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Job Responsibility

Admin Officer

As an integral member of our team, the Admin Officer will provide essential administrative support, ensuring the smooth operation of our daily activities. This role offers a fantastic opportunity to develop your administrative skills and contribute to a dynamic work environment.

Key Responsibilities

• Debt Recovery Support: Prepare and send letters to customers who havenât made payments, ensuring everything is accurate and follows our company policies.
• Data Management: Enter and update customer information in our system, making sure all data is correct and up-to-date.
• Ad Hoc Tasks: Assist with any additional tasks or special projects as needed, using your problem-solving skills to help the team.
• Admin Focus Group: Participate in team discussions aimed at improving our office processes and making things run smoothly.
• Microsoft Office Use: Utilize your skills in Excel and Word to create documents, manage data, and help with various office tasks.
  
  

Job Requirements

• We are seeking a detail-oriented and proficient Administrative Officer to join our dynamic team.
• Able to speak in English and Bahasa Malaysia
• Candidates must possess at least Degree
  
  

Job Benefits

• RM1700 (basic salary) + Admin Commission + OT
• Yearly increment
• Star reward & Attendance Reward
• Annual Leave, Medical and Hospitalization Leave
• EPF / SOCSO / SIP / PCB Deductions
• 5 Working Days
• Training will be provided

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Technology, Information and Internet

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Ipoh, Perak, Malaysia MYR2,500.00-MYR3,000.00 1 month ago

Ipoh, Perak, Malaysia MYR1,800.00-MYR2,000.00 1 month ago

Ipoh, Perak, Malaysia MYR1,800.00-MYR2,000.00 1 month ago

Ipoh, Perak, Malaysia MYR1,800.00-MYR2,000.00 1 month ago

Executive Housekeeper Assistant (Club Med Cherating)

Ipoh, Perak, Malaysia MYR500.00-MYR700.00 3 weeks ago

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Job Responsibility

• Handling purchasing process, monitor inventory level and maintain order records.
• Able to assist the admin/Paper work with efficiency
• Handling agent and client inquiries
• Assist boss with on day to day work
• Provide general administrative and clerical support
• Assist in data entry & maintain confidential records and filekwsp, socso, buno
• To provide admin supports to inclusive of preparing quotations, follow-ups and arrangement
• Handle customer calls, complaints & provide timely feedback on service order status to manager
• Any other duties that maybe assigned from time to time
• Resolve vendor or contractor grievances, and claims against suppliers.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• To respond to customers orders and billing / invoicing
• To maintain good stock records
• To assist supervisor with scheduling and planning of all mincoming and outgoing deliveries.
• To perform other job functions deemed necessary by Management.
• To handle incoming calls
• To generate invoices and billing to customers
• Check in check out of stocks and reconciliation of stock take.
• Make constant checks that everything is in order.
• Lisaison with authorities and governement agencies
• Organize and schedule meetings and appointments
• Produce and distribute correspondence, memo, letters, faxes, forms and emails
• Submit and reconcile expense report
  
  

Job Requirements

• Preferably with at least 2 years experience in admin field / insurance field
• Required language: English and Bahasa Melayu (speaking and writting)
• Required skill(s): MS Excel, MS Office, MS Word and clerical basis
• Good communication skills and interpersonal skills
• Possess positive working attitude and ability to work independently with minimum supervision
• Mature, Independent, able to work under pressure.
  
  

Job Benefits

• KWSP, SOCSO, Bonus, Medical

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Job Responsibility

Handling purchasing process, monitor inventory level and maintain order records. Able to assist the admin/Paper work with efficiency Handling agent and client inquiries Assist boss with on day to day work Provide general administrative and clerical support Assist in data entry & maintain confidential records and filekwsp, socso, buno To provide admin supports to inclusive of preparing quotations, follow-ups and arrangement Handle customer calls, complaints & provide timely feedback on service order status to manager Any other duties that maybe assigned from time to time Resolve vendor or contractor grievances, and claims against suppliers. Prepare and process requisitions and purchase orders for supplies and equipment. To respond to customers orders and billing / invoicing To maintain good stock records To assist supervisor with scheduling and planning of all mincoming and outgoing deliveries. To perform other job functions deemed necessary by Management. To handle incoming calls To generate invoices and billing to customers Check in check out of stocks and reconciliation of stock take. Make constant checks that everything is in order. Lisaison with authorities and governement agencies Organize and schedule meetings and appointments Produce and distribute correspondence, memo, letters, faxes, forms and emails Submit and reconcile expense report

Job Requirements

Preferably with at least 2 years experience in admin field / insurance field Required language: English and Bahasa Melayu (speaking and writting) Required skill(s): MS Excel, MS Office, MS Word and clerical basis Good communication skills and interpersonal skills Possess positive working attitude and ability to work independently with minimum supervision Mature, Independent, able to work under pressure.

Job Benefits

KWSP, SOCSO, Bonus, Medical

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Job Title:

Administrative Officer Department:

Operations / Administration About ParagonCorp Malaysia ParagonCorp Malaysia is part of the larger ParagonCorp Group, a leading Southeast Asian conglomerate specializing in FMCG, distribution, logistics, and innovation-driven services. We believe in fostering a workplace culture that prioritizes integrity, excellence, and continuous growth. Position Summary We are seeking a detail-oriented and proactive Administrator to join our team. The Administrator will be responsible for supporting daily office operations, managing administrative tasks, and ensuring the smooth running of the business's back-end processes. Key Responsibilities Provide administrative support to the management and various departments. Maintain and organize company records, files, and databases. Prepare and manage documents, reports, and correspondence. Coordinate meetings, appointments, and travel arrangements. Handle office supply procurement and inventory management. Assist with HR-related tasks such as onboarding, leave tracking, and maintaining employee records. Ensure compliance with company policies and standard operating procedures. Liaise with external vendors, service providers, and stakeholders. Support basic finance tasks such as invoice processing and petty cash management. Perform other administrative duties as assigned by the management team. Required Qualifications Diploma or Bachelor’s degree in Business Administration, Management, or a related field. Proven experience (2–3 years) in administrative roles. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with attention to detail. Excellent communication skills in English and Bahasa Malaysia. Ability to multitask and prioritize effectively in a dynamic environment. Familiarity with office management tools and practices. Preferred Qualifications Experience in a corporate or multinational environment. Familiarity with ERP or administrative management software. Basic understanding of financial processes and HR functions. Seniority level

Seniority level Not Applicable Employment type

Employment type Contract Job function

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,800.00-MYR3,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Job Responsibility

Provides administrative support to ensure efficient operation of the office. Ensuring the confidentiality and security of files and filing systems. Carries out administrative duties such as filing, copying, binding, scanning etc. Prepare reports and presentations with statistical data, as assigned.

Job Requirements

Minimum 3 yearsâ experience in administrative role (education industry preferred Strong knowledge of software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat. Excellent communication and writing skills (English and Mandarin proficiencies required; other languages an asset). Team player with the ability to manage multiple tasks and deadlines

Job Benefits

Full time, with career advancement opportunities. EPF, SOCSO, Medical Insurance. Staff tuition discounts for self or immediate family. Training, workshops, and upskilling opportunities.

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Join to apply for the

Administrative Officer

role at

Falcon Field Services Inc 1 day ago Be among the first 25 applicants Join to apply for the

Administrative Officer

role at

Falcon Field Services Inc Get AI-powered advice on this job and more exclusive features. Falcon Field Services Inc provided pay range

This range is provided by Falcon Field Services Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range

Job Responsibility

Admin Officer

As an integral member of our team, the Admin Officer will provide essential administrative support, ensuring the smooth operation of our daily activities. This role offers a fantastic opportunity to develop your administrative skills and contribute to a dynamic work environment.

Key Responsibilities

Debt Recovery Support: Prepare and send letters to customers who havenât made payments, ensuring everything is accurate and follows our company policies. Data Management: Enter and update customer information in our system, making sure all data is correct and up-to-date. Ad Hoc Tasks: Assist with any additional tasks or special projects as needed, using your problem-solving skills to help the team. Admin Focus Group: Participate in team discussions aimed at improving our office processes and making things run smoothly. Microsoft Office Use: Utilize your skills in Excel and Word to create documents, manage data, and help with various office tasks.

Job Requirements

We are seeking a detail-oriented and proficient Administrative Officer to join our dynamic team. Able to speak in English and Bahasa Malaysia Candidates must possess at least Degree

Job Benefits

RM1700 (basic salary) + Admin Commission + OT Yearly increment Star reward & Attendance Reward Annual Leave, Medical and Hospitalization Leave EPF / SOCSO / SIP / PCB Deductions 5 Working Days Training will be provided

Seniority level

Seniority level Entry level Employment type

Employment type Full-time Job function

Job function Administrative Industries Technology, Information and Internet Referrals increase your chances of interviewing at Falcon Field Services Inc by 2x Sign in to set job alerts for “Administrative Officer” roles.

Ipoh, Perak, Malaysia MYR2,500.00-MYR3,000.00 1 month ago Ipoh, Perak, Malaysia MYR1,800.00-MYR2,000.00 1 month ago Ipoh, Perak, Malaysia MYR1,800.00-MYR2,000.00 1 month ago Ipoh, Perak, Malaysia MYR1,800.00-MYR2,000.00 1 month ago Executive Housekeeper Assistant (Club Med Cherating)

Ipoh, Perak, Malaysia MYR500.00-MYR700.00 3 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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• Manage the procurement process, including sourcing suppliers, negotiating contracts, and ensuring timely delivery of goods and services.
• Maintain accurate records of purchases and inventory levels.
• Monitor and control procurement budgets.
• Prepare and issue invoices to clients in a timely manner.
• Track and follow up on outstanding invoices.
• Maintain accurate records of all financial transactions related to invoicing.
• Human Resources (HR):
• Maintain employee records and handle HR documentation.
• Support employee onboarding and orientation processes.
• Address employee inquiries and provide HR-related support.
• Payroll Management:
• Process payroll accurately and on time.
• Ensure compliance with all relevant payroll regulations and laws.
• Maintain payroll records and handle payroll related enquiries.

Requirements:

• Diploma in Business Administration, Human Resources, Finance, or a related field.
• Proven experience in an administrative role, preferably in procurement, invoicing, HR, or payroll.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with payroll software and HR management systems is a plus.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

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