812 General Office jobs in Malaysia

1.    Office Administration & Coordination

·    Manage day-to-day office operations, including calls, emails, correspondence, and filing.

·    Coordinate stakeholder relations and internal communications to support smooth business operations.

·    Oversee office supplies, meeting schedules, events, and staff travel arrangements.

·    Provide direct support for management tasks, including research, preparing presentations, and other ad-hoc projects.

·    Be responsible for the management of the company's fixed assets, including regular and ad-hoc inventory checks and disposal reporting

·    Be responsible for dormitory management, including handling check-in and check-out procedures, and cost reimbursement.

·    Record employee attendance, annual leaves, overtime (OT) records, and medical

reimbursements, and some other HR related work

·    Be responsible for onboarding and offboarding procedures, labor contract management, including computer, employee badge, and seating arrangements.

2.    Finance & Reporting Support

·    Assist with processing purchase orders, invoices, and expense claims.

·    Handle data entry and updates in ERP & SRM & OA systems.

·    Assist in preparing monthly financial and administrative reports with accuracy and timeliness.

Requirement:

·    Minimum diploma in finance, supply chain, logistic or a related field.

·    Fluent in both written and spoken English and Chinese

·    Proven experience in an administrative or office management role.

·    Strong organizational and time-management skills.

·    Excellent communication and interpersonal skills.

·    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

·    Ability to work independently and as part of a team.

·    High attention to detail and problem-solving skills.

·    Familiarity with office management procedures and basic accounting principles.

·    Willing to learn new skills, such as ERP, SRM and OA System.

Benefit

• Medical expenses reimbursement
• Competitive compensations and benefits
• Work-life balance with supportive team environment
• Supportive and collaborative team with opportunities for career growth
• Free parking

Key Responsibilities

Administrative Support:

1. Assist in general office administration, including data entry, filing, and document management.

2. Create and maintain a cleaning schedule for office premises.

3. Monitor and verify that cleaners complete their tasks daily.

4. Support HR, production, and other departments with administrative tasks.

5. Maintain office supplies inventory and ensure an organized workspace.

6. Ensure compliance with company policies and maintain confidentiality.

7. Perform general administrative duties including answering phones, handling correspondence, managing emails, and scheduling appointments.

8. Perform other duties as assigned by the supervisor.

HR & staff Support:

1. Assist in daily HR operations activities, including recruitment, new hires on-boarding, learning & development, employee relations & etc.

2. Assist in checking attendance, overtime, claims & etc.

3. Support employee engagement initiatives, such as organizing events and programs.

4. Providing clerical and administrative support to the HR team.

5. Maintain employees database.

6. Handle confidential and sensitive information with discretion.

Requirements:

1. Candidate preferred possess with a Diploma in Business Administration, Management, or any other related field.

2. Strong organizational and time-management skills.

3. Proficiency in Microsoft Office (Word, Excel, PowerPoint)

4. Good in written and communication in English & Malay.

5. Ability to work independently and as part of a team.

6. Able to work Independently, Creative & Innovative, Good Communication skills and Passionate.

7. High level of attention to detail and professionalism.

Job Type: Permanent

Pay: RM1, RM2,000.00 per month

Benefits:

• Meal allowance
• Meal provided

Ability to commute/relocate:

• Simpang Ampat: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Responsibilities:

Admin & Office Support:

• Coordinate office maintenance includes assets repairs, engage service providers for sourcing and purchasing office goods and services.
• Handle incoming and outgoing correspondence (emails, calls, courier, mail).
• Schedule and coordinate internal/external meetings, prepare meeting agendas, minutes, and presentation materials.
• Organize filing systems (physical and digital) for documents and records.
• Support basic accounting tasks (invoice processing, collection record, petty cash management).
• Maintain and update all statutory records, licenses, and business certificates in compliance with local regulations.
• Liaise with the company secretary for filings, annual returns, board resolutions, and statutory compliance matters.
• Ensure timely renewal of registrations, permits, and certificates required for business operations.
• Support audits, inspections, and compliance reviews as required.
• Handling Asia regional tasks : System maintenance and Standard Guidelines drafting.

Human Resources:

• Recruitment & Onboarding: Manage end-to-end recruitment process (job postings, screening, interviews, offers). Coordinate onboarding programs and ensure smooth new hire integration.
• Serve as a point of contact for employee queries and concerns.
• Support employee engagement initiatives and team-building activities.
• Maintain employee records and HR database accuracy.
• Prepare HR letters, contracts, and documentation.
• Support payroll inputs, leave management, and attendance tracking.
• Ensure compliance with local labor laws and company policies.

Qualifications

• Degree in Business Administrative/HR related courses, fresh graduates are welcome.
• Pro-active, self-motivated and ability to work independently.
• Highly skilled in multitasking and time management, with a strong ability to prioritize and complete tasks within deadlines.
• Demonstrates a deadline-driven mindset and consistent delivery under pressure.
• Strong creativity, problem-solving abilities and communication skills Basic knowledge in Microsoft Office and Excel.
• Candidates with Mandarin speaking and reading preferred for internal system usage.

Job Summary

Office and Administrative Support staff provide essential day-to-day assistance to ensure smooth operations of the organization. They handle documentation, scheduling, communication, and coordination across departments, while supporting managers and teams in achieving business objectives.

Key Responsibilities:

Clerical & Administrative Tasks

• Manage incoming and outgoing correspondence (emails, calls, letters, memos).
• Prepare, format, and file documents, reports, and presentations.
• Perform basic administrative tasks such as filing, data entry, photocopying, scanning, and sorting documents.
• Process invoices, expense claims, and basic finance-related admin.
• Support other departments as required with clerical tasks.

Scheduling & Coordination Tasks

• Manage calendars and organize appointments/meetings.
• Arrange travel and accommodation for staff/management.
• Handle travel arrangements and itineraries.
• Prepare meeting agendas, take minutes, and follow up on action items.

Office Management Tasks

• Ensure office supplies and equipment are stocked and maintained.
• Liaise with vendors, service providers, and building management.
• Support HR with onboarding, staff records, and training logistics.

Communication & Support Tasks

• Act as the first point of contact for internal and external stakeholders.
• Assist in preparing company communications, notices, and announcements.
• Provide support to multiple departments as needed.

Job Requirement

• Diploma or Degree in Business Administration, Office Management, or related field, with 2-4 years of administrative support experience
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint).
• Excellent written and verbal communication.
• Proficient in English (written & spoken) is a must.
• Ability to perform light physical tasks and cleaning duties
• Honest, punctual, reliable, and able to work independently
• Professional discretion and confidentiality

About finance

Payment collection and disbursement for project-related transactions

Expense reimbursement for office operations

Coordination with headquarters finance team

Liaison with local banks in Malaysia

About office management

• Organize and arrange corporate business receptions, including company
• introductions and brand promotion
• Draft official documents such as notices, announcements, requests, reports, and
• letters
• Conduct strict reviews and ensure proper management of company seals,
• contracts, and archives
• Handle procurement of office supplies

About HR

• Recruitment
• Coordination with relevant departments on employee insurance, provident fund

Office Support Assistant – Cratify Sdn. Bhd.

Location: Kuching, Sarawak

Salary Range: RM2,300 – RM3,200

Working Days: Monday to Friday (5 days per week)

We are looking for an Office Support Assistant to provide essential administrative and accounting support across daily operations. This role is ideal for individuals with basic accounting knowledge who enjoy working in a structured, supportive environment.

• Manage filing, documentation, and general office administration.
• Handle phone calls, emails, and business correspondence.
• Process invoices and payments using AutoCount.
• Assist with basic double entry and maintain accurate financial records.
• Support in preparing simple reports, letters, and statutory documents.
• Monitor petty cash and assist in basic finance-related duties.
• Liaise with suppliers, clients, and external parties as required.
• Carry out additional administrative or finance tasks as assigned.

• Diploma in Administration, Accounting, Finance, or related discipline.
• Familiarity with AutoCount system and knowledge of basic double entry.
• Strong organizational skills with attention to detail and accuracy.
• Effective communication in both Mandarin and English to serve Mandarin-speaking clients.
• Able to work independently while collaborating within a team.
• Fresh graduates are encouraged to apply; relevant experience is an advantage.

• Salary between RM2,300 and RM3,200
• 5 working days (Monday – Friday)
• Career progression and development opportunities
• Supportive and collaborative workplace culture
• Annual increments and performance-based bonuses
• Leave entitlement, medical benefits, and staff perks

• Manage office and branch supplies to ensure efficient operations, including inventory control, ordering, and vendor coordination.
• Handle logistical arrangements and delivery of requested items to branches.
• Coordinate small maintenance issues and liaise with contractors for facility management at HQ and branch.
• Handle courier and postage services including monthly PosLaju reports, packaging, and distribution tracking.
• Assist in maintaining and updating reports for office logistics (equipment, stationery, etc.) on a weekly and monthly basis.
• Handle company asset management, particularly company vehicles – including usage records, servicing schedules, and maintenance coordination.
• Ad-hoc tasks assigned.

Requirements:

• Minimum SPM or equivalent qualification.
• Possess a valid motorcycle or car driving license (Class B2 / D).
• Familiar with routes and locations in Johor Bahru.
• Responsible, punctual, and trustworthy.
• Able to work independently with minimal supervision.

Job Types: Full-time, Permanent

Pay: RM2, RM2,500.00 per month

Benefits:

• Opportunities for promotion

Work Location: In person

Job Summary:

The Office Support Assistant plays a vital role in ensuring the smooth day-to-day operations of the office. This position is responsible for the timely delivery and collection of documents, internal and external mail, and provides general administrative and clerical support to various departments. The role requires reliability, discretion, and a professional demeanor at all times.

Key Responsibilities:

• Collect, sort, and distribute incoming and outgoing documents and correspondence.
• Hand-deliver documents to external offices, clients, government agencies, or vendors as required.
• Assist with filing, photocopying, scanning, and other routine office tasks.
• Maintain accurate records of document deliveries and pickups.
• Support the administrative team in organizing and maintaining office supplies.
• Ensure confidentiality and safe handling of sensitive documents.
• Run errands and perform messenger duties as requested by supervisors.
• Assist with meeting room setups and minor office maintenance tasks.
• Maintain cleanliness and organization in common areas (e.g., pantry, printing stations).
• Report any maintenance issues or supply shortages to the appropriate personnel.

Requirements:

• Proven experience in a similar office support or messenger role is an advantage.
• Good knowledge of the local area (for external deliveries).
• Strong sense of responsibility and punctuality.
• Basic organizational and communication skills.
• Ability to handle confidential information with discretion.
• Physical ability to walk and carry light packages/documents throughout the day.
• Polite and professional attitude.
• Possess own transport.

Preferred Attributes:

• Familiarity with office equipment such as photocopiers and scanners.
• A team player with a proactive approach to work.
• Flexible and adaptable to varying tasks and priorities.

Job Type: Full-time

Pay: From RM1,700.00 per month

Work Location: In person

Job Title: Office Admin Staff

Location: Station 18, Ipoh

Job Type: Full-Time, Permanent

Salary Range: RM2000 - RM 2200

• Handle incoming phone calls and customer enquiries
• Manage daily office administrative tasks, filing, and documentation
• Liaise with government departments for company matters
• Assist management with clerical and coordination tasks
• Ensure smooth daily office operations

• Minimum SPM/Diploma or equivalent
• Good communication and organizational skills
• Proficient in Microsoft Office & basic computer knowledge
• Responsible, detail-oriented & able to work independently
• Prior admin/clerical experience is an added advantage

• Competitive salary with allowance
• Career growth opportunities
• Friendly and supportive work environment
• Staff medical benefits