102 File Management jobs in Malaysia

Design and Information Management Engineer

Role Summary:

Responsible for project execution including design review, equipment fabrication tracking, and quality audits. Prepares detailed reports with corrective actions and engages independently with Global project owners. Manages vendor evaluation, oversees project costing, scheduling, and SHE improvements, while supporting factory design & information management through engineering calculations, AutoCAD documentation, IP management, and process optimization.

Responsibilities: GOT support

• Review comprehensive design drawings and follow up on equipment fabrication progress versus schedule.
• Conduct quality audits of equipment such as tolerances, measurements, weld & paint quality according to procedures/manuals.
• Identify and drive corrective actions for non-conformities, ensuring compliance with quality standards and project timelines.
• Prepare and maintain detailed technical reports with visual documentation, tracking issues through to resolution.
• Review third-party outputs to verify adherence to intellectual property clauses and protect confidential design information.
• Serve as the primary local liaison with the Global project team, ensuring regular communication, status updates, and confidentiality of all technical documentation.

Mechanical Design & Information Management

• Support mechanical design tasks by developing AutoCAD design drawings.
• Compile design data/information and translate into AutoCAD/SolidWorks designs.
• Participate in technical reviews, present AutoCAD/SolidWorks designs, and incorporate feedback for improvement.
• Ensure designs comply with group SHE, MMR, FLPM, and local standards.
• Maintain and organize engineering drawings, revisions, and technical documentation.
• Generate periodic reports and manage information efficiently.
• Standardize documentation practices to improve consistency and reduce errors.
• Monitor and record design revisions, approvals, and project changes for audits.
• Stay updated with industry trends, technologies, and best practices.
• Perform any other duties as assigned by superiors.

Requirements:

• Minimum 3-4 years of relevant experience in an industrial, manufacturing, or engineering environment.
• Bachelor’s Degree in Mechanical Engineering or related field.
• Strong technical understanding of mechanical design.
• Ability to interpret technical documentation and manufacturing drawings.
• Experience with manufacturing or supervision of industrial equipment.
• Experience in quality checks of equipment.
• Proactive, detail-oriented, and able to work independently.
• Willingness to travel regionally, especially between Malaysia and China.
• Proficiency in English & Mandarin, both spoken and written.
• High integrity, confidentiality, and professionalism.
• Proficient in CAD software such as AutoCAD/SolidWorks.
• Strong organizational skills for document management.
• Ability to lead or work independently within a team.

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Negeri Sembilan

Responsibilities

• To continuously provide all necessary maintenance to all servers in making sure all systems running satisfactorily.
• To provide daily, weekly, monthly report on server health, SAN/NAS disk space, as well as backup job result.
• To install and configure client or server software to agreed standards whenever required
• To deploy computers as well as network equipment and associated peripherals including new installations and the redeployment of existing equipment.
• To engage with vendor on hardware, software, network support which needed external expertise for rectification.
• To continuously provide technical support to phone, email request or request/ticket for all printer, network access, computer hardware, software application and associated peripherals.
• To log support calls and document their outcome to facilitate the resolution of common queries.
• To pro-actively provide information to users and immediate supervisor on the progress of outstanding support calls.
• To maintain the existing computers and peripherals as well as other network equipment to standards determined by team leader, by performing upgrades, patching, new installations and carrying out routine procedure.
• To assist in the compilation and maintenance of an accurate inventory of hardware and software.
• To consult clients/colleagues concerning the maintenance and performance of software systems and asking questions to obtain information, clarify details and implement information;
• To continuously updating technical knowledge and skills by doing research, attending in-house and/or external courses, reading manuals and accessing new applications.
• To be involved in testing new software programs and fault finding.
• To be on-call and on-site standby for relevant request for support.
• To undertake such other work as may be assigned which is consistent with the nature of the job and its level of responsibility.
  
  

Requirements

• Minimum qualification Diploma in IT or its equivalent.
• Minimum 1 Years Experience in IT area.
• Good command of both written & spoken in English and Bahasa Malaysia.
• Proficient level of computer and laptop skills, network troubleshooting, resourceful with the ability to work in team and independently.
• Able to work overtime or on-call.
• Healthy physically and mentally
• Good interpersonal and communication skills.
• Good team player.
  
  

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Design and Information Management Engineer

Role Summary:

Responsible for project execution including design review, equipment fabrication tracking, and quality audits. Prepares detailed reports with corrective actions and engages independently with Global project owners. Manages vendor evaluation, oversees project costing, scheduling, and SHE improvements, while supporting factory design & information management through engineering calculations, AutoCAD documentation, IP management, and process optimization.

Responsibilities: GOT support

• Review comprehensive design drawings and follow up on equipment fabrication progress versus schedule.
• Conduct quality audits of equipment such as tolerances, measurements, weld & paint quality according to procedures/manuals.
• Identify and drive corrective actions for non-conformities, ensuring compliance with quality standards and project timelines.
• Prepare and maintain detailed technical reports with visual documentation, tracking issues through to resolution.
• Review third-party outputs to verify adherence to intellectual property clauses and protect confidential design information.
• Serve as the primary local liaison with the Global project team, ensuring regular communication, status updates, and confidentiality of all technical documentation.

Mechanical Design & Information Management

• Support mechanical design tasks by developing AutoCAD design drawings.
• Compile design data/information and translate into AutoCAD/SolidWorks designs.
• Participate in technical reviews, present AutoCAD/SolidWorks designs, and incorporate feedback for improvement.
• Ensure designs comply with group SHE, MMR, FLPM, and local standards.
• Maintain and organize engineering drawings, revisions, and technical documentation.
• Generate periodic reports and manage information efficiently.
• Standardize documentation practices to improve consistency and reduce errors.
• Monitor and record design revisions, approvals, and project changes for audits.
• Stay updated with industry trends, technologies, and best practices.
• Perform any other duties as assigned by superiors.

Requirements:

• Minimum 3-4 years of relevant experience in an industrial, manufacturing, or engineering environment.
• Bachelor’s Degree in Mechanical Engineering or related field.
• Strong technical understanding of mechanical design.
• Ability to interpret technical documentation and manufacturing drawings.
• Experience with manufacturing or supervision of industrial equipment.
• Experience in quality checks of equipment.
• Proactive, detail-oriented, and able to work independently.
• Willingness to travel regionally, especially between Malaysia and China.
• Proficiency in English & Mandarin, both spoken and written.
• High integrity, confidentiality, and professionalism.
• Proficient in CAD software such as AutoCAD/SolidWorks.
• Strong organizational skills for document management.
• Ability to lead or work independently within a team.

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Join Us as a Data Specialist (m/f/d) – Kuala Lumpur, Malaysia

TecAlliance interconnects global automotive aftermarket data and knowledge — from order to invoice. Over 900 colleagues work together relentlessly across 140 countries and counting. We are owned by 34 renowned automotive companies like Bosch, Continental, Rheinmetall, and ZF, and proudly serve as a single source of truth for the automotive aftermarket for the past 25 years. Become a colleague today and contribute to our mission of delivering data-driven excellence worldwide.

Your Task

• Data Research & Preparation – Research and process automotive parts and repair data according to defined standards.
• Data Entry & Documentation – Ensure accurate entry and documentation of relevant information.
• Data Analysis & Processing – Convert and process data from third-party sources into internal systems.
• Quality Assurance – Maintain, review, and improve data to ensure top quality.
• Process Improvement – Contribute ideas for continuous workflow and quality optimization.

Your Profile

• Technical knowledge of vehicles and spare parts is essential
• Educational background: Certified Automotive Technician; experience as a mechanic or in a similar role is highly valued
• Structured and analytical mindset – You are organized and enjoy solving problems
• Positive attitude and eagerness to learn
• Ability to stay focused and resilient under pressure
• Team player with strong communication skills
• Fluent in English – both spoken and written

Our Offer & Benefits

• Team Culture : We value collaboration, self-reflection, and ownership – with fun team events regularly
• Flexible & Hybrid Working: Work from home with scheduled onsite days and team activities.
• Casual Environment : Come as you are – T-shirts are just as welcome as formal wear.
• Structured Onboarding : Customized onboarding plan, e-learnings, documentation & team support.
• Work Equipment : Laptop, headset, mouse – additional equipment upon request.
• Health Insurance : Comprehensive group coverage provided.
• Bonuses :
  •Fixed Bonus : 1-month salary
  •Performance Bonus : Up to 2 months’ salary (discretionary)

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Join Us as a Data Specialist (m/f/d) – Kuala Lumpur, Malaysia TecAlliance interconnects global automotive aftermarket data and knowledge — from order to invoice. Over 900 colleagues work together relentlessly across 140 countries and counting. We are owned by 34 renowned automotive companies like Bosch, Continental, Rheinmetall, and ZF, and proudly serve as a single source of truth for the automotive aftermarket for the past 25 years. Become a colleague today and contribute to our mission of delivering data-driven excellence worldwide. Your Task

Data Research & Preparation – Research and process automotive parts and repair data according to defined standards. Data Entry & Documentation – Ensure accurate entry and documentation of relevant information. Data Analysis & Processing – Convert and process data from third-party sources into internal systems. Quality Assurance – Maintain, review, and improve data to ensure top quality. Process Improvement – Contribute ideas for continuous workflow and quality optimization. Your Profile

Technical knowledge of vehicles and spare parts is essential Educational background: Certified Automotive Technician; experience as a mechanic or in a similar role is highly valued Structured and analytical mindset – You are organized and enjoy solving problems Positive attitude and eagerness to learn Ability to stay focused and resilient under pressure Team player with strong communication skills Fluent in English – both spoken and written Our Offer & Benefits

Team Culture : We value collaboration, self-reflection, and ownership – with fun team events regularly Flexible & Hybrid Working:

Work from home with scheduled onsite days and team activities. Casual Environment : Come as you are – T-shirts are just as welcome as formal wear. Structured Onboarding : Customized onboarding plan, e-learnings, documentation & team support. Work Equipment : Laptop, headset, mouse – additional equipment upon request. Health Insurance : Comprehensive group coverage provided. Bonuses : • Fixed Bonus : 1-month salary • Performance Bonus : Up to 2 months’ salary (discretionary)

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About The Role

Location: Kuala Lumpur Malaysia.

In this role, you will apply your hands-on experience in workshop operations and mechatronics to extract, document, and manage high-quality vehicle repair and maintenance data. Your contributions will directly support the accuracy, relevance, and timeliness of our data factory output — used by thousands of aftermarket service providers worldwide to deliver efficient and reliable automotive service.

This role is also open to fresh graduates in the automotive field, as well as candidates with 1–2 years of experience in data specialist, data entry, or similar roles who have a strong interest in the automotive industry and working with data.

Key Responsibilities

• Extract and record researched vehicle repair and maintenance data into internal databases and systems
• Organize and document technical vehicle data to ensure usability for internal processes and customers
• Take ownership of data quality by regularly reviewing, updating, and maintaining datasets
• Ensure compliance with OEM licensing requirements and industry standards
• Collaborate with internal QA, content, and engineering teams to validate data and uphold publishing standards
• Support continuous process improvement and foster cross-departmental knowledge sharing

Job Qualifications

• Solid understanding of vehicle technology and workshop repair processes
• Experience in data entry and documentation tools
• Ability to interpret technical documentation, diagrams, and service manuals
• Familiarity with OEM technical platforms (e.g., Toyota TIS, BMW ISTA, Hyundai GSW)
• Proficiency in English (written and spoken) for interpreting documentation and communicating across teams
• Background in Mechanical or Automotive Engineering, or a strong automotive enthusiast.
• Candidates with 1–2 years of experience in a data specialist or data entry role are encouraged to apply.

Preferred Skills & Attributes

• Interest in data-related roles within the automotive sector is a strong advantage
• Strong attention to detail and outstanding quality awareness
• Structured, reliable, and independent work style
• Effective communication and collaboration across teams
• Good time management and task prioritization skills
• Analytical thinking and problem-solving mindset
• Ability to adapt to technical and process changes
• Eagerness to learn and openness to feedback
• Curiosity and initiative in exploring data
  

Why Join Us?

• Work with automotive data used by aftermarket service providers around the world
• Join a hands-on, experienced team with strong industry expertise
• Gain exposure to a tech-driven, fast-growing field with structured training and development opportunities
• Be part of a collaborative, cross-functional team where your contributions have real impact

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About The Role

Location: Kuala Lumpur Malaysia. In this role, you will apply your hands-on experience in workshop operations and mechatronics to extract, document, and manage high-quality vehicle repair and maintenance data. Your contributions will directly support the accuracy, relevance, and timeliness of our data factory output — used by thousands of aftermarket service providers worldwide to deliver efficient and reliable automotive service.

This role is also open to fresh graduates in the automotive field, as well as candidates with 1–2 years of experience in data specialist, data entry, or similar roles who have a strong interest in the automotive industry and working with data. Key Responsibilities

Extract and record researched vehicle repair and maintenance data into internal databases and systems Organize and document technical vehicle data to ensure usability for internal processes and customers Take ownership of data quality by regularly reviewing, updating, and maintaining datasets Ensure compliance with OEM licensing requirements and industry standards Collaborate with internal QA, content, and engineering teams to validate data and uphold publishing standards Support continuous process improvement and foster cross-departmental knowledge sharing Job Qualifications

Solid understanding of vehicle technology and workshop repair processes Experience in data entry and documentation tools Ability to interpret technical documentation, diagrams, and service manuals Familiarity with OEM technical platforms (e.g., Toyota TIS, BMW ISTA, Hyundai GSW) Proficiency in English (written and spoken) for interpreting documentation and communicating across teams Background in Mechanical or Automotive Engineering, or a strong automotive enthusiast. Candidates with 1–2 years of experience in a data specialist or data entry role are encouraged to apply. Preferred Skills & Attributes

Interest in data-related roles within the automotive sector is a strong advantage Strong attention to detail and outstanding quality awareness Structured, reliable, and independent work style Effective communication and collaboration across teams Good time management and task prioritization skills Analytical thinking and problem-solving mindset Ability to adapt to technical and process changes Eagerness to learn and openness to feedback Curiosity and initiative in exploring data

Why Join Us?

Work with automotive data used by aftermarket service providers around the world Join a hands-on, experienced team with strong industry expertise Gain exposure to a tech-driven, fast-growing field with structured training and development opportunities Be part of a collaborative, cross-functional team where your contributions have real impact

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Great that you're thinking about a career with BSI!

About the role

We have key positions available for this role as a Client Manager to build a strong team of professionals at a country level.

Applicants will be part of a dynamic team of specialists involved in delivering various types of training courses and auditing related to Information Security & IT Service Management, sharing knowledge and experiences against ISO 27001, ISO 2000, and BSI standards against current industry practices.

Your key responsibilities in this role will be to:

• Deliver public training courses and in-house training solutions to the BSI standards of excellence, in order to develop knowledge and skills.
• Carry out assessments of clients’ management systems to ensure that they meet the requirements of International Standards such as ISO 9001, ISO 27001, ISO 2000, and other standards where appropriately trained.

Key Responsibilities & Accountabilities

Tutoring:

• Deliver BSI training courses in a manner that ensures value is added to customers and their business/organisation.
• Inform and update customers of BSI services to ensure their needs are met during training sessions.
• Provide delegates with information on how the training is aligned to the overall customer journey with BSI to raise customer awareness.
• Deliver excellent training courses/solutions and day-to-day interactions with customers and other key stakeholders to continually enhance the reputation and perception of BSI.
• Provide feedback to support course development in line with the new course and existing product development process.
• Assist with the design of training solutions (e.g., classroom, electronic, correspondence, mentoring, coaching) to improve the quality and range of the training offered.
• Maintain and enhance appropriate professional qualification status in relevant disciplines to keep up to date in own area of expertise.
• Proactively engage with peers and key stakeholders to ensure continual improvement, in line with the BSI standards of excellence for training delivery.
• Provide technical support to the training sales and marketing teams to enhance the growth of the training business.

Auditing:

• Undertake the assessment of clients in accordance with BSI requirements.
• Make presentations and prepare assessment reports outlining the findings of the assessment to ensure client understanding of the assessment decision and clear direction to particular items of corrective action where appropriate.
• Recommend the issue, re-issue, or withdrawal of certificates and report recommendations in accordance with BSI policy, procedures, and prescribed time frame.
• For the portfolio of clients allocated, establish and develop an effective partnership, which secures the commercial relationship and encourages opportunities for business development and increased client satisfaction.
• Provide accurate and prompt information to support services, working closely with them to ensure that client records are up to date and complete and that all other internal information requirements are met.
• In cooperation with Planning & Logistics and other operations functions, plan/schedule workloads to make best use of own time and maximize revenue-earning activity.
• Lead assessment teams as required, ensuring that team members are adequately briefed so that quality of service is maintained and that effective working relationships are sustained both with Clients and within the team.
• Support and coach colleagues as appropriate, especially where those members are inexperienced assessors or unfamiliar with clients' business/technology and assist in the induction and coaching of new colleagues as requested.
• Maintain and develop own skills and knowledge both technologically and in the field of management and standards.
• Other responsibilities as specified from time to time.

About you

To be successful in this role, you need to thrive in a process-driven, fast-paced, customer-focused environment and must have excellent verbal and written communication skills and an eye for detail. You must be self-motivated and have the ability to remain calm whilst managing numerous priorities. Good IT and systems skills are essential.

You will also be required to have:

• Educated to degree level in related fields or have a further education diploma with proven experience in Information Security or IT Service Management industries.
• Experience in conducting assessments and delivering courses, including ISO/IEC standards (ISO 9001, ISO 27001, ISO 2000, etc.) is essential, as is experience with related Information Security or IT Service Management industries and/or government agencies.
• Existing qualified Tutor for related schemes and accredited with HRDC would be an added advantage.
• Demonstrates a thorough understanding of how a business operates to ensure appropriate interpretation of management system standards.
• Proven negotiation skills to be able to negotiate technical issues when dealing with the client organisation's management in relation to assessment findings.
• Excellent presentation skills, able to present assessment findings professionally and effectively, often through formal stand-up presentations to a group of senior managers.
• Energy and commitment to undertake the assessor role, which can be very demanding, working within different premises every day, being in front of the client and constantly on the move.
• Learning ability to keep up with changes to business, industry, management thinking, and developing assessment styles.
• Self-organisation skills/self-motivated - operating from home and remote from any BSI office, the assessor needs to be able to manage their own workload to maximize self-effectiveness.
• Demonstrate thorough technical knowledge to be able to interpret the language of the Client organisation.
• As driving is considered essential to the fulfilment of your duties, you must provide evidence that your driving licence has less than six penalty points.

It is essential that you are qualified in a minimum of three (3) of the below standards. This is a pre-requisite to be considered for this role:

• ISO 9001 (QMS)
• ISO 27001 (ISMS)
• ISO 2000-1 (ITSMS)
• Risk Management in Information Security
• Data protection (e.g., GDPR)
• PCI-DSS

Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business.

BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable conducting the interview virtually, please speak to a member of our recruitment team.

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Great that you're thinking about a career with BSI! About the role We have key positions available for this role as a Client Manager to build a strong team of professionals at a country level. Applicants will be part of a dynamic team of specialists involved in delivering various types of training courses and auditing related to Information Security & IT Service Management, sharing knowledge and experiences against ISO 27001, ISO 2000, and BSI standards against current industry practices. Your key responsibilities in this role will be to: Deliver public training courses and in-house training solutions to the BSI standards of excellence, in order to develop knowledge and skills. Carry out assessments of clients’ management systems to ensure that they meet the requirements of International Standards such as ISO 9001, ISO 27001, ISO 2000, and other standards where appropriately trained. Key Responsibilities & Accountabilities Tutoring: Deliver BSI training courses in a manner that ensures value is added to customers and their business/organisation. Inform and update customers of BSI services to ensure their needs are met during training sessions. Provide delegates with information on how the training is aligned to the overall customer journey with BSI to raise customer awareness. Deliver excellent training courses/solutions and day-to-day interactions with customers and other key stakeholders to continually enhance the reputation and perception of BSI. Provide feedback to support course development in line with the new course and existing product development process. Assist with the design of training solutions (e.g., classroom, electronic, correspondence, mentoring, coaching) to improve the quality and range of the training offered. Maintain and enhance appropriate professional qualification status in relevant disciplines to keep up to date in own area of expertise. Proactively engage with peers and key stakeholders to ensure continual improvement, in line with the BSI standards of excellence for training delivery. Provide technical support to the training sales and marketing teams to enhance the growth of the training business. Auditing: Undertake the assessment of clients in accordance with BSI requirements. Make presentations and prepare assessment reports outlining the findings of the assessment to ensure client understanding of the assessment decision and clear direction to particular items of corrective action where appropriate. Recommend the issue, re-issue, or withdrawal of certificates and report recommendations in accordance with BSI policy, procedures, and prescribed time frame. For the portfolio of clients allocated, establish and develop an effective partnership, which secures the commercial relationship and encourages opportunities for business development and increased client satisfaction. Provide accurate and prompt information to support services, working closely with them to ensure that client records are up to date and complete and that all other internal information requirements are met. In cooperation with Planning & Logistics and other operations functions, plan/schedule workloads to make best use of own time and maximize revenue-earning activity. Lead assessment teams as required, ensuring that team members are adequately briefed so that quality of service is maintained and that effective working relationships are sustained both with Clients and within the team. Support and coach colleagues as appropriate, especially where those members are inexperienced assessors or unfamiliar with clients' business/technology and assist in the induction and coaching of new colleagues as requested. Maintain and develop own skills and knowledge both technologically and in the field of management and standards. Other responsibilities as specified from time to time. About you To be successful in this role, you need to thrive in a process-driven, fast-paced, customer-focused environment and must have excellent verbal and written communication skills and an eye for detail. You must be self-motivated and have the ability to remain calm whilst managing numerous priorities. Good IT and systems skills are essential. You will also be required to have: Educated to degree level in related fields or have a further education diploma with proven experience in Information Security or IT Service Management industries. Experience in conducting assessments and delivering courses, including ISO/IEC standards (ISO 9001, ISO 27001, ISO 2000, etc.) is essential, as is experience with related Information Security or IT Service Management industries and/or government agencies. Existing qualified Tutor for related schemes and accredited with HRDC would be an added advantage. Demonstrates a thorough understanding of how a business operates to ensure appropriate interpretation of management system standards. Proven negotiation skills to be able to negotiate technical issues when dealing with the client organisation's management in relation to assessment findings. Excellent presentation skills, able to present assessment findings professionally and effectively, often through formal stand-up presentations to a group of senior managers. Energy and commitment to undertake the assessor role, which can be very demanding, working within different premises every day, being in front of the client and constantly on the move. Learning ability to keep up with changes to business, industry, management thinking, and developing assessment styles. Self-organisation skills/self-motivated - operating from home and remote from any BSI office, the assessor needs to be able to manage their own workload to maximize self-effectiveness. Demonstrate thorough technical knowledge to be able to interpret the language of the Client organisation. As driving is considered essential to the fulfilment of your duties, you must provide evidence that your driving licence has less than six penalty points. It is essential that you are qualified in a minimum of three (3) of the below standards. This is a pre-requisite to be considered for this role: ISO 9001 (QMS) ISO 27001 (ISMS) ISO 2000-1 (ITSMS) Risk Management in Information Security Data protection (e.g., GDPR) PCI-DSS Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business. BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable conducting the interview virtually, please speak to a member of our recruitment team.

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