What Jobs are available for Family Assistant in Malaysia?

Showing 4 Family Assistant jobs in Malaysia

Personal Assistant to GM

Langkawi Hilton

Posted 10 days ago

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Job Description

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.
If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.
The Personal Assistant will provide support to the General Manager in the Executive Office. The role's core duties will include secretarial services, coordinating activities in the Executive Office and assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office.
**What will I be doing?**
As the Personal Assistant, you will be responsible for performing the following tasks to the highest standards:
- Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment.
- Attend meetings such as Department Head Meeting, Executive Committee Meeting and any other when requested and take minutes of attended meetings.
- Receive visitors and guests on behalf of the General Manager and in his / her absence, answering questions and concerns and following through with resolutions.
- Arrange room and restaurant reservations for VIP guests / personnel if requested.
- Arrange and coordinate the General Manager's schedule and remind him / her in time.
- Assist the General Manager in compiling guest data to be used for service quality improvement.
- Assess priorities of work and, wherever possible, assist in organizing the General Manager's priorities.
- Answer telephone calls in the Executive Office as and when required.
- Assist the General Manager to deal with hotel related official documents, such as owner's report, thank you letters, complaint letters and other business documents.
- File and record all business documents as required.
- Check documents submitted by departments and record when use the stamp.
- Assist with translations, verbal and written.
- Maintain strictest confidentiality at all times on all matters.
- Demonstrate essential overall knowledge of the organization.
- Understand the responsibilities of other sections and departments and cooperate with them.
- Adhere to the hotel's security and emergency policies and procedures.
- Demonstrate professional attitude and behavior at all times.
- Prepare and maintain files, reports, letters, memorandums and other relevant business documentation.
- Ensure all reporting and servicing deadlines are met on a timely basis.
- Maintain an accurate tracking system for prompt handling of issues concerned.
- Order and maintain office supplies.
- Abide by the team member handbook, hotel policies and procedures, hotel code of conduct.
- Maintain personal presentation to hotel standards.
- The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment.
- Carry out any other reasonable duties and responsibilities as assigned.
**What are we looking for?**
A Personal Assistant serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- Local Malaysian citizen.
- Possess a Diploma and above qualification.
- Minimum 3-5 years relevant experience.
- Resourceful, creative and maintain flexibility.
- Strict adherence to confidentiality and integrity.
- Passionate about delivering exceptional guest experiences.
- Able to work independently as well as in teams.
- Take ownership of your actions and decisions.
- Able to operate with a sense of urgency and discipline.
- Strong proficiency in English and Bahasa to meet business needs. Other language will be an added advantage.
- Proficient in Microsoft Office.
- Able to do basic translation, advantageous.
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
**Job:** _Administrative_
**Title:** _Personal Assistant to GM_
**Location:** _null_
**Requisition ID:** _HOT0C19W_
**EOE/AA/Disabled/Veterans**
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Personal Assistant to CEO

AS LIFESTYLE CLINIC

Posted 7 days ago

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Job Description

Job Responsibilities:

- Provide full administrative and secretarial support to the CEO

- Prepare business letters, documents, reports, and presentation materials

- Manage calendars, schedule meetings, and coordinate appointments

- Handle travel arrangements and accommodation bookings

- Make restaurant reservations and manage personal errands

- Monitor emails and manage correspondence

- Organize and maintain files and documents (digital and physical)

- Accompany CEO on business trips when required

- Liaise professionally with internal and external stakeholders

- Run errands and provide logistical support, including driving when needed



Requirements:

- Minimum 3 years of experience as a Personal Assistant (PA) or similar role

- Fluent in English, Malay, and Chinese (both written and spoken)

- Excellent written and verbal communication

- Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace (Drive, Docs, Sheets, Slides, Calendar, Gmail)

- Fast and accurate typing skills

- Able to multitask and handle confidential matters discreetly

- Must possess a valid driving license and own a vehicle

- Willing to travel based on CEO’s schedule



Preferred Attributes:

- High level of professionalism and reliability

- Strong problem-solving and time-management skills

- Presentable and well-groomed

- Flexible, proactive, and resourceful personality
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Personal Assistant cum Marketing Executive

Shah Alam, Selangor NATURE CARE WHOLEFOOD SDN BHD

Posted 5 days ago

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Job Description

We are hiring: Personal Assistant cum Marketing Executive.



Fluent in English & Mandarin

Experience in brand operations & marketing (online/offline)

Presentable, strong execution, communication & confidentiality

Open to both male & female candidates

Salary: RM5,000- RM8000



Responsibilities:

* Support the daily tasks of CEO & ensure smooth operations

* Assist in brand promotion & strategy execution

* Coordinate across departments
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Executive / Personal Assistant to CEO (Based in Sungai Long, Kajang)

Talent Recruit

Posted 1 day ago

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Job Description

Company Background

We are representing our client in the hospitality industry. They are looking for experienced Executive Assistant & Personal Assistant to CEO (2 vacancies) based in Sungai Long, Kajang.

Working hours: 8.30am - 5.30pm (Mon - Fri)

Key Responsibilities

Responsibilities:

  • Provide comprehensive support to the CEO in both business and personal matters.
  • Manage calendars, appointments, meetings, and travel arrangements.
  • Handle correspondence, prepare documents, and take meeting notes.
  • Compile, sort and analyse data, assist with financial understanding and reporting.
  • Conduct online research and collect information to support decision-making.
  • Organize files, maintain records, and ensure smooth day-to-day operations.
  • Oversee and coordinate administrative tasks; liaise with internal teams when required.
  • Run errands and handle ad-hoc tasks to optimize the CEOs time.

Requirements:

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role.
  • For Executive Assistant role: candidates with Accounting or Finance background are preferred.
  • Strong organizational and multitasking skills.
  • Good communication and interpersonal skills.
  • Excellent command of English and Mandarin to effectively communicate with diverse client base and stakeholders.
  • Ability to work with discretion, confidentiality, and attention to detail.
  • Proficient in Microsoft Office / Google Workspace.
  • Able to manage both business and personal tasks efficiently.

Interested candidates, please apply online or send your updated resume to revathiy(at)talentrecruit.com.my

Only shortlisted candidates will be notified.

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