123 Family Assistant jobs in Malaysia

Overview

This is a full-time, dual-scope Personal Assistant role across both professional and personal matters. The ideal candidate is highly organized, discreet, and flexible, with the ability to manage a dynamic calendar, handle confidential business matters, and oversee personal and household affairs with the same level of professionalism.

• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
• Communication: Act as a liaison between the executive and internal/external stakeholders. Draft and proofread emails, letters, and other communications on behalf of the executive.
• Calendar Management: Efficiently manage the executive's calendar, schedule appointments, and coordinate meetings, both internal and external. Prioritize appointments and events to optimize the executive's time.
• Administrative Support: Handle email correspondence and phone calls, screening and redirecting them when appropriate. Prepare and edit documents, reports, and presentations with keen attention to detail. Manage travel arrangements, including booking flights, accommodation, and transportation.
• Organization: Maintain an organized filing system, ensuring documents and information are easily accessible.

• Family Schedule Management: Coordinate family members schedules, including appointments, school events, extracurricular activities, and social engagements.
• Household Management: Oversee household organization, including managing domestic staff, household supplies, and maintenance services. Arrange and supervise home repairs, renovations, and other projects as needed.
• Family Errands: Coordinate tasks related to family and childcare including school and items drop-offs/ pick-ups, gift purchases, and other errands.
• Administrative Support: Manage the executive and family's travel arrangements such as flight booking, accommodation, and activities. Handle email correspondence, phone calls, and other communications. Assist with bill payments, and financial record-keeping for both household and personal expenses. Prepare and write checks for various expenses, ensuring accuracy and amounts and proper documentation of transactions.

• Discreet and trustworthy, with a strong sense of confidentiality.
• Resourceful problem solver with a proactive attitude.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficient in utilizing a wide range of technology tools and software applications.
• Ability to multitask and prioritize tasks effectively.
• Understanding of family dynamics and the ability to work well with children of different ages.
• Professional demeanor and strong interpersonal skills.

• Entry level

• Full-time

• Administrative

• Utilities

Job Responsibilities

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
• Serve as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and inquiries with professionalism and discretion.
• Prepare and organize documents, reports, and presentations, ensuring accuracy, clarity, and timely delivery.
• Coordinate travel arrangements, including flights, accommodations, and transportation, while adhering to company policies and budget guidelines.
• Provide comprehensive administrative support to executives, including managing expenses, processing invoices, and maintaining confidential files.
• Organize and coordinate company events, meetings, and conferences, ensuring seamless execution and a positive experience for all participants.
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality at all times.
• Proactively identify and resolve administrative issues, demonstrating strong problem-solving skills and resourcefulness.

• Bachelor's degree in any field; fresh graduates are encouraged to apply.
• Proficiency in both English and Mandarin, with excellent verbal and written communication skills.
• Strong administrative and office management skills, including experience with calendar management and travel arrangements.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent problem-solving skills and the ability to work independently with minimal supervision.
• Prior experience in executive assistance or a similar role is a plus but not required; training will be provided.

• Annual Leave
• EPF
• Medical Leave
• SOCSO

Overview

We are seeking a highly organized, reliable, and proactive Personal Assistant to support both personal and household matters. This role requires flexibility, excellent communication skills, and a hands-on attitude.

• Driving & Transport Duties
  • Safely drive the employer and family members to appointments, errands, and other destinations.
  • Ensure the vehicle is regularly maintained, cleaned, and in good condition.
• Administrative Support
  • Manage office filing, documentation, and simple recordkeeping.
• Errand Running
  • Handle various personal and household errands such as grocery shopping, parcel pick-ups, and bank runs.
• Household & Property Management
  • Coordinate and oversee external service providers, including:
  • Cleaners
  • Pool maintenance
  • Air conditioning servicing
  • General home repairs and renovations
  • Monitor household supplies and restock when needed.
• Event & Party Planning
  • Assist in organizing private events and gatherings.
• Supervising & Transporting Children
  • Assist with occasional supervising of children when needed.
  • Drive children to and from school or activities as required.
• Ad Hoc Tasks
  • Provide hands-on support for any tasks that come up on a day-to-day basis.
• Petty Cash & Payments
  • Manage and record petty cash expenses.
• Online Selling & Carousell Account Management
  • Take clear, appealing photos of secondhand items.
  • Post items on Carousell or other platforms with proper descriptions.
  • Respond to customer inquiries promptly and professionally.
  • Set appointments, manage meetups or deliveries, and finalize deals.

• Must have a valid driving license with a clean driving record
• Fluent in English and Bahasa Malaysia; proficiency in any Chinese dialect is an added advantage
• Trustworthy, discreet, and able to handle confidential matters responsibly
• Capable of multitasking and working independently with minimal supervision
• Comfortable with children and able to assist reliably with childcare-related tasks

This is a full-time position with the following schedule:

Total: 40 hours per week

Some flexibility is required depending on tasks or special events.

You will be working closely with a small team of 2–3 people, so it’s important that you are comfortable in a compact work environment. The ability to work independently, take initiative, and manage tasks with minimal supervision is essential. We are looking for someone who is proactive, resourceful, and confident in handling day-to-day responsibilities on their own when needed.

• Annual Leave: 12 days per year
• Medical Leave: 14 days per year
• Public Holidays: As per the national and state calendar
• EPF & SOCSO: Provided
• Fitness/Gym Benefit: Up to RM200 per month reimbursement for any gym or fitness membership with valid receipt
• Medical Claim: Up to RM500 per year
• Dental Claim: Up to RM200 per year

Overview

We are looking for a proactive and reliable Personal Assistant (PA) to support our Managing Director. If you are organized, good at multitasking, and can communicate well in Mandarin & English, this opportunity is for you!

• Accompany the MD for business meetings, appointments & events.
• Manage schedules, follow-ups, and reminders.
• Liaise with departments, clients & agencies on behalf of MD.
• Prepare meeting notes, reports & documents.
• Handle confidential matters with professionalism.

• Degree in Business Admin, ACCA, or related field.
• Good in communication and coordination.
• Strong time management and organizational skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Willing to travel & attend meetings when needed.
• Must be able to speak Mandarin & English.

• 18+ days annual leave (extra leave for birthday & wedding too!)
• 5 working days (Mon–Fri) with flexible to choose working hours!
• EPF / SOCSO / PCB
• Annual attractive bonus & salary increment
• Medical, dental & optical coverages
• Annual Overseas company trips
• Hassle-free parking provided (Season Pass Provided)
• Awesome Working Culture !
• Friendly, supportive & growing team

1. Job Description, Obligations, and Responsibilities

Assist the CEO in the timely management of written, telephone, email, and voicemail communications. Assist in screening calls, emails, transmittals, and visitors. Act as the point of contact among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner. Manage the CEO’s calendar and set up meetings. Make travel and accommodation arrangements. Track daily expenses and prepare weekly, monthly, or quarterly reports. Oversee all departments and the performance of other clerical staff. Act as an office manager by keeping up with office supply inventory. Format information for internal and external communication – memos, emails, presentations, and reports. Take minutes during meetings. Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes. Screen and direct phone calls and distribute correspondence. Organize and maintain the office filing system.

2. Job Requirements:

• At least 3 years of working experience as a PA and Secretary.
• Excellent written and verbal communication in English & Bahasa.
• Strong organization, prioritization, and time management skills.
• Strong ability to meet changing priorities. High level of maturity, trust, professionalism, strong work ethic, and presence.
• Willing to travel within Klang Valley; our company is located at Bukit Jalil.
• Possess own transport and valid driving license.

Job Types: Full-time, Permanent

Salary: RM3,000.00 – RM5,000.00 per month

Benefits:

• Additional leave
• Maternity leave
• Opportunities for promotion

Schedule:

• Day shift
• Fixed shift
• Monday to Friday

Supplemental Pay Types:

• Commission pay
• Performance bonus

Ability to Commute/Relocate:

• Bukit Jalil: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Can you work immediately? If not, state your notice period.

This job is a Personal Assistant, perfect for someone organized and adaptable. You might like this job because you’ll drive to appointments, manage errands, oversee home services, and even help plan fun events.

We are seeking a highly organized, reliable, and proactive Personal Assistant to support both personal and household matters. This role requires flexibility, excellent communication skills, and a hands-on attitude.

Key Responsibilities:

Driving & Transport Duties
• Safely drive the employer and family members to appointments, errands, and other destinations.
• Ensure the vehicle is regularly maintained, cleaned, and in good condition.

Administrative Support
• Manage office filing, documentation, and simple recordkeeping.

Errand Running
• Handle various personal and household errands such as grocery shopping, parcel pick-ups, and bank runs.

Household & Property Management
• Coordinate and oversee external service providers, including:

• Cleaners
• Pool maintenance
• Air conditioning servicing
• General home repairs and renovations
• Monitor household supplies and restock when needed.

Event & Party Planning
• Assist in organizing private events and gatherings.

Supervising & Transporting Children
• Assist with occasional supervising of children when needed.
• Drive children to and from school or activities as required.

Ad Hoc Tasks
• Provide hands-on support for any tasks that come up on a day-to-day basis.

Petty Cash & Payments
• Manage and record petty cash expenses.

Online Selling & Carousell Account Management
• Take clear, appealing photos of secondhand items.
• Post items on Carousell or other platforms with proper descriptions.
• Respond to customer inquiries promptly and professionally.
• Set appointments, manage meetups or deliveries, and finalize deals.

Requirements:

• Must have a valid driving license with a clean driving record
• Fluent in English and Bahasa Malaysia; proficiency in any Chinese dialect is an added advantage
• Trustworthy, discreet, and able to handle confidential matters responsibly
• Capable of multitasking and working independently with minimal supervision
• Comfortable with children and able to assist reliably with childcare-related tasks

Working Hours:
This is a full-time position with the following schedule:

• Monday: 7:00 AM – 3:00 PM (8 hours)
• Tuesday: 10:00 AM – 6:00 PM (8 hours)
• Wednesday: 7:00 AM – 3:00 PM (8 hours)
• Thursday: 10:00 AM – 4:00 PM (6 hours)
• Friday: 10:00 AM – 4:00 PM (6 hours)
• Saturday: 9:00 AM – 1:00 PM (4 hours)
• Sunday: Day Off

Total: 40 hours per week
Some flexibility is required depending on tasks or special events.

Work Environment:
You will be working closely with a small team of 2–3 people, so it’s important that you are comfortable in a compact work environment. The ability to work independently, take initiative, and manage tasks with minimal supervision is essential. We're looking for someone who is proactive, resourceful, and confident in handling day-to-day responsibilities on their own when needed.

Salary & Benefits:

• Salary: RM3,000 per month
• Annual Leave: 12 days per year
• Medical Leave: 14 days per year
• Public Holidays: As per the national and state calendar
• EPF & SOCSO: Provided

Safe Driving

Organizational Skills

Independent Thinking

Teamwork

Up to RM200 per month reimbursement for any gym or fitness membership with valid receipt

Free parking provided

Medical claims of up to RM500 a year

Dental care support with claims up to RM200 a year

Moatism Sdn Bhd is a small family office company which was founded in the year 2018. Moatism Sdn Bhd handles investment managements such as managing portfolio consisting of Bonds, Fixed Deposits, IT Start-up, Public and Private Equities in multiple countries.

This job is a chance to be the CEO's trusted right-hand person at Airda, a fast-growing skincare startup in Malaysia. You might like this job because you’ll play a key role in shaping the future of brands that impact people's lives.

Airda - Malaysia's First Fully Remote Personal Care Brand Startup
We work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.

We are a fast-growing Malaysia startup with customers in Malaysia and Singapore and ambitions to expand globally. Our mission is to discover and empower the true nature of businesses that progress humanity forward.

We build life-changing eCommerce brands in skincare, lifestyle, nutrition, and beyond, offering great value to our customers.

Are you a growth-oriented team player who wants to create a meaningful impact?
If so, join our team!

OBJECTIVE:

To serve as the CEO’s right-hand person — ensuring his time, energy, and focus are maximized by handling both personal and business matters with precision, discretion, and care. This is not a stepping-stone role, but a long-term opportunity for someone who takes pride in being the trusted go-to person for a company leader.

JOB RESPONSIBILITES:

• Anticipate the CEO’s needs and proactively manage his schedule, priorities, and follow-ups.
• Own projects and initiatives from start to finish, ensuring nothing slips through the cracks.
• Keep operations smooth by handling details, follow-ups, and problem-solving behind the scenes.
• Liaise with teams and partners to keep information flowing and deadlines met.
• Maintain absolute confidentiality and professionalism in every matter.
• Handle occasional personal errands and driving needs (rare occasions).

Skills and Qualifications:

• Demonstrated ability to work independently with minimal supervision.
• Valid driving license and access to a car.
• Experience in business development, operations, support or personal assistant roles would be a plus.

Preferred Soft Skills:

• Sees being an Personal Assistant as a long-term career, not a temporary role.
• Excellent English language skills (both written and spoken).
• Proficient in Mandarin or Malay is a bonus.
• Thrives in a support role with behind-the-scenes influence.
• Enjoys structured systems, checklists, and details.
• Discreet, loyal, and trustworthy to handle sensitive matters.
• Tech-savvy and comfortable with remote work tools.
• Strong ability to self-learn and adapt quickly.
• Male candidates preferred (due to occasional travel with CEO).

Independent Thinking

We fund the purchase of essential work devices like laptops and mobile phones.

We fund your lifestyle, personal care, and healthcare services.

We back your passion for learning with support for courses and books.

Our KL HQ is a collaboration, brainstorming, and team bonding space.

Work where you're most productive; we embrace flexibility, trust, and productivity.

We reward outstanding performance, contributions, and commitment to our shared goals.

Empowering the True Nature of BusinessAirda - Malaysia's First Fully Remote Personal Care Brand StartupWe work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.We are a fast-growing Malaysia startup with customers in.

This job is a chance to be the CEO's trusted right-hand person at Airda, a fast-growing skincare startup in Malaysia. You might like this job because you’ll play a key role in shaping the future of brands that impact people's lives.

Airda - Malaysia's First Fully Remote Personal Care Brand Startup
We work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.

We are a fast-growing Malaysia startup with customers in Malaysia and Singapore and ambitions to expand globally. Our mission is to discover and empower the true nature of businesses that progress humanity forward.

We build life-changing eCommerce brands in skincare, lifestyle, nutrition, and beyond, offering great value to our customers.

Are you a growth-oriented team player who wants to create a meaningful impact?
If so, join our team!

OBJECTIVE:

To serve as the CEO’s right-hand person — ensuring his time, energy, and focus are maximized by handling both personal and business matters with precision, discretion, and care. This is not a stepping-stone role, but a long-term opportunity for someone who takes pride in being the trusted go-to person for a company leader.

JOB RESPONSIBILITES:

• Anticipate the CEO’s needs and proactively manage his schedule, priorities, and follow-ups.
• Own projects and initiatives from start to finish, ensuring nothing slips through the cracks.
• Keep operations smooth by handling details, follow-ups, and problem-solving behind the scenes.
• Liaise with teams and partners to keep information flowing and deadlines met.
• Maintain absolute confidentiality and professionalism in every matter.
• Handle occasional personal errands and driving needs (rare occasions).

Skills and Qualifications:

• Demonstrated ability to work independently with minimal supervision.
• Valid driving license and access to a car.
• Experience in business development, operations, support or personal assistant roles would be a plus.

Preferred Soft Skills:

• Sees being an Personal Assistant as a long-term career, not a temporary role.
• Excellent English language skills (both written and spoken).
• Proficient in Mandarin or Malay is a bonus.
• Thrives in a support role with behind-the-scenes influence.
• Enjoys structured systems, checklists, and details.
• Discreet, loyal, and trustworthy to handle sensitive matters.
• Tech-savvy and comfortable with remote work tools.
• Strong ability to self-learn and adapt quickly.
• Male candidates preferred (due to occasional travel with CEO).

Independent Thinking

We fund the purchase of essential work devices like laptops and mobile phones.

We fund your lifestyle, personal care, and healthcare services.

We back your passion for learning with support for courses and books.

Our KL HQ is a collaboration, brainstorming, and team bonding space.

Work where you're most productive; we embrace flexibility, trust, and productivity.

We reward outstanding performance, contributions, and commitment to our shared goals.

Empowering the True Nature of BusinessAirda - Malaysia's First Fully Remote Personal Care Brand StartupWe work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.We are a fast-growing Malaysia startup with customers in.

This job is a chance to be the CEO's trusted right-hand person at Airda, a fast-growing skincare startup in Malaysia. You might like this job because you’ll play a key role in shaping the future of brands that impact people's lives.

Airda - Malaysia's First Fully Remote Personal Care Brand Startup
We work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.

We are a fast-growing Malaysia startup with customers in Malaysia and Singapore and ambitions to expand globally. Our mission is to discover and empower the true nature of businesses that progress humanity forward.

We build life-changing eCommerce brands in skincare, lifestyle, nutrition, and beyond, offering great value to our customers.

Are you a growth-oriented team player who wants to create a meaningful impact?
If so, join our team!

OBJECTIVE:

To serve as the CEO’s right-hand person — ensuring his time, energy, and focus are maximized by handling both personal and business matters with precision, discretion, and care. This is not a stepping-stone role, but a long-term opportunity for someone who takes pride in being the trusted go-to person for a company leader.

JOB RESPONSIBILITES:

• Anticipate the CEO’s needs and proactively manage his schedule, priorities, and follow-ups.
• Own projects and initiatives from start to finish, ensuring nothing slips through the cracks.
• Keep operations smooth by handling details, follow-ups, and problem-solving behind the scenes.
• Liaise with teams and partners to keep information flowing and deadlines met.
• Maintain absolute confidentiality and professionalism in every matter.
• Handle occasional personal errands and driving needs (rare occasions).

Skills and Qualifications:

• Demonstrated ability to work independently with minimal supervision.
• Valid driving license and access to a car.
• Experience in business development, operations, support or personal assistant roles would be a plus.

Preferred Soft Skills:

• Sees being an Personal Assistant as a long-term career, not a temporary role.
• Excellent English language skills (both written and spoken).
• Proficient in Mandarin or Malay is a bonus.
• Thrives in a support role with behind-the-scenes influence.
• Enjoys structured systems, checklists, and details.
• Discreet, loyal, and trustworthy to handle sensitive matters.
• Tech-savvy and comfortable with remote work tools.
• Strong ability to self-learn and adapt quickly.
• Male candidates preferred (due to occasional travel with CEO).

Independent Thinking

We fund the purchase of essential work devices like laptops and mobile phones.

We fund your lifestyle, personal care, and healthcare services.

We back your passion for learning with support for courses and books.

Our KL HQ is a collaboration, brainstorming, and team bonding space.

Work where you're most productive; we embrace flexibility, trust, and productivity.

We reward outstanding performance, contributions, and commitment to our shared goals.

Empowering the True Nature of BusinessAirda - Malaysia's First Fully Remote Personal Care Brand StartupWe work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.We are a fast-growing Malaysia startup with customers in.