503 Facility Oversight jobs in Malaysia

Key Responsibilities

• Front Desk Operations
• Greet residents, tenants, and guests professionally
• Monitor access and maintain visitor logs
• Handle inquiries, complaints, and service requests
• Facilities Coordination
• Liaise with maintenance and cleaning teams for timely issue resolution
• Report building faults or safety hazards to management
• Assist with scheduling repairs and inspections
• Logistics & Deliveries
• Receive, log, and manage parcels and deliveries
• Notify residents/tenants of package arrivals
• Coordinate move-ins, move-outs, and elevator bookings
• Administrative Support
• Maintain records of incidents, bookings, and communications
• Assist with building notices, newsletters, and announcements
• Support property management with resident engagement

Safety & Security

o Monitor CCTV and access control systems

o Enforce building policies and emergency procedures

o Respond calmly to incidents and escalate when needed

Qualifications

• High school diploma or equivalent (hospitality or property management certification preferred)
• Strong communication skills in English and local languages
• Familiarity with building management systems and Microsoft Office
• Professional, courteous, and discreet demeanor
• Willingness to work shifts, weekends, and public holidays

Work Environment

• Residential or commercial buildings
• Fast-paced, customer-facing, and operations-focused

Job Type: Full-time

Pay: RM1, RM3,000.00 per month

Work Location: In person

Position Summary: We're seeking a dynamic Coordinator to manage schedules, liaise with teams, and ensure smooth execution of building-related activities.

Key Responsibilities:

• Coordinate maintenance, inspections, and events
• Track progress of ongoing projects
• Communicate updates to tenants and stakeholders
• Support documentation and reporting

Requirements:

• Diploma in Management or related field
• Strong communication and organizational skills
• Experience in property or facilities coordination preferred
• Able to manage multiple tasks efficiently

Job Type: Full-time

Pay: RM1, RM3,000.00 per month

Work Location: In person

Position Summary: We're looking for a reliable Handyman to perform general repairs and upkeep of the building, ensuring a safe and pleasant environment.

Key Responsibilities:

• Repair fixtures, furniture, and minor plumbing/electrical issues
• Paint, patch, and maintain common areas
• Assist with event setups or relocations
• Report major issues to technicians or supervisors

Requirements:

• Basic technical skills and repair experience
• Ability to work independently and follow instructions
• Physically fit and able to handle manual tasks
• Positive attitude and team spirit

Job Type: Full-time

Pay: RM1, RM2,800.00 per month

Work Location: In person

Position Summary: We're seeking a proactive and experienced Building Management Manager to oversee daily operations, maintenance, and tenant relations for our property. This role ensures the building runs smoothly, safely, and efficiently.

Key Responsibilities:

• Lead and supervise maintenance and security teams
• Manage vendor contracts and service schedules
• Ensure compliance with safety, health, and fire regulations
• Handle tenant feedback and resolve issues promptly
• Monitor building expenses and prepare operational budgets

Requirements:

• Diploma/Degree in Facilities Management or related field
• Minimum 5 years' experience in property/building management
• Strong leadership and problem-solving skills
• Familiarity with building systems and regulatory standards

Job Type: Full-time

Pay: RM4, RM7,000.00 per month

Work Location: In person

Company Background

We are representing our client in Data Centre and Building Management Industry looking for Service Engineer to be based in Prai Penang.

RESPONSIBILITY & AUTHORITY:

• Good knowledge of monitoring and controlling systems such as BAS (Building Automation System), BMS (Building Management System), Control system, and EMS (Environmental monitoring system).
• Familiar with Industrial Protocol such as Modbus RTU, Modbus TCP/IP, Bacnet and SNMP.
• Design & create input / output list of equipment.
• To design and develop programming using ladder logic control for EMS.
• To program the static and dynamic values of data for visual information display.
• Project management & supervision of EMS project and coordinate with contractor to ensure all installation works done conform to drawing and solution requirement.
• Conduct EMS testing and commissioning, this includes: conducting cable continuity test with cabling contractor to ensure correct cable specification and integrity, and verifying that all data feed is terminated correctly and accounted for.
• Conduct assessment and ensure that the system operate its intended function based on the design parameters including communication setup and architecture, signal verification from field devices and equipment, controller operation parameters and filling the test report for submission.
• To type, create and compile the Operation and Maintenance Manual for submission which is will be used as a reference by the end-user to operate the system.
• Carry out preventive maintenance activities carried to identify problems on an ongoing basis before they result in equipment / device failure.
• Troubleshoot find any fault of any irregularities on the system field devices, controllers and system functionality and advise any action or replacement parts required to resolve the issues.
• Maintains documentation for all malfunction, repairs, maintenance or changes to systems or equipment.
• Records maintenance data and generates reports as needed.
• Monitors and verifies operation of all EMS field devices and equipment.

REQUIREMENT:

• Bachelors in Mechatronics Engineering (Hons)
• Required skills: CAD Software, 3D modelling software, PLC Programming Software, and Microsoft Word & Excel (Computer literate)
• Proficient in writing in English
• Multi-tasks effectively with good attitude
• Trustworthy and able to maintain confidentiality with high level of commitment and initiative

JOB SUMMARY (major functions of position)

• Responsible for the effective daily operation and upkeep of the building, including maintenance, security, housekeeping, car park management, landscaping, pest control, and waste collection. Maintain all facilities (e.g. toilets), M&E systems, and structural elements (e.g., walls, floors, ceilings) to a high standard to preserve safety, cleanliness, and the overall value of the property.
• To conduct daily inspections of the premises including infrastructure, amenities etc. and prepare the report/ recommendation for the rectification/ improvement.
• Respond promptly to maintenance requests and resolve issues in a timely manner.
• To manage and coordinate all operational related matters of the Company premises including building maintenance, administrative and customer care service.
• Responsible for ensuring all reports related to maintenance activities and equipment inventory are maintained accurately and timely.
• Liaise with external vendors, service providers, tenants, contractors, and authorities and maintain good relationship.
• Attend to and follow up on feedback, defects, complaints, inquiries, payments, and requests from tenants and internal departments.
• To perform any other duty as and when assigned from time to time.

JOB REQUIREMENTS

• At least 1-2 year(s) of working experience in the related field is required for this position
• Freshies are encouraged to apply as on the job training will be provided.
• Computer literate with good knowledge of Microsoft Office
• Possess good working ethics and self-starter. Able to do the work independently.
• Communication skills – Good written and spoken communication skills & maintain professionalism.
• Familiar with property management processes/ building maintenance practices.
• Able to multitask and work under pressure to meet deadlines

If you are looking to excel and make a difference, take a closer look at us…

Overview

We're looking for an Administrative Executive to join our team at PJ City, Tower A. The role will assist in managing access control and financial tasks, maintaining accurate records and documentation, supporting tenant inquiries and maintenance coordination, and assisting in vendor relations aimed at delivering exceptional service quality, operational integrity, and tenant satisfaction.

This position will report directly to the Building Manager.

Key Responsibilities and Accountabilities

Functional (job responsibilities)

• Oversee the daily administrative operations of the assigned building, including managing office duties, correspondence, and inventory of supplies.
• Maintain and update comprehensive records, both in hardcopy and digital format, including tenant information, access logs, parking files, maintenance documentation, invoices, and compliance certificates.
• Handle the registration, activation, and deactivation of security access cards and manage season parking permits, including new applications, renewals, and accurate record-keeping.
• Manage daily parking fee collections, issue official receipts, perform daily bank deposits and reconciliation, and prepare summary reports in collaboration with the finance department.
• Assist with the tracking of operational (OPEX) and capital (CAPEX) expenses and prepare summary reports.
• Serve as the primary point of contact for tenant inquiries, correspondence, complaints, and maintenance requests, ensuring timely follow-up and resolution. Log all complaints and escalate unresolved issues to the Building Manager.
• Assist in coordinating work orders, preventive maintenance schedules, and external vendor services for all building operations.
• Compile and maintain weekly, monthly, and ad-hoc reports on collections, maintenance activities, and expense tracking.
• Draft official letters, memos, requisitions, purchase orders, meeting minutes, and other professional documents as required.

Jobholder Requirements

• Malaysian citizen.

Education/Qualification

• Diploma or Bachelor's degree in Business Administration, Office Management, Property Management, or a related field.

Experience/Requirements

• A minimum of 2-3 years of experience in a similar administrative role within a commercial or corporate office environment, particularly with multi-floor buildings or parking facilities.
• High computer proficiency and familiarity with administrative and reporting systems.
• Proficiency in both written and spoken English and Bahasa Malaysia.
• Exceptional attention to detail, time management, and multitasking abilities.
• Proven ability to work independently under tight deadlines and handle confidential or urgent tasks with discretion.
• Familiarity with OPEX/CAPEX processes, vendor coordination, and contract renewal is advantageous.
• Willingness to work after-hours or on weekends during building events as required.

About Hong Leong Bank

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our "Digital at the Core" ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.

Realise your full potential at Hong Leong Bank by applying now.

Job Requirements:

• Priority Preferred : Electric Certificate (ST) Chargeman A4
• Salary expected with related experience in Property Management.
• Develop and execute the company's property maintenance program for the entire building.
• Install, test, and maintain electrical wiring, equipment, and fixtures using appropriate tools.
• Diagnose and troubleshoot malfunctioning systems and components
• Inspect and test electrical systems for hazards and compliance with regulations.
• Perform physically demanding tasks related to electrical fabrication and maintenance.
• Provide technical assistance and supervision for internal personnel or contractors working on electrical projects.
• Prepare monthly inspection and monitor performance for solar system.
• Prepare report for solar system performance and electrical.
• Conduct inspection for Genset room.
• Other duties as deemed necessary.
• Prepare reports and proposals to the JMB/MC and PM.

Job Types: Full-time, Contract

Pay: RM2, RM3,000.00 per month

Benefits:

• Professional development

Work Location: In person