38 Facility Coordinator jobs in Malaysia

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

The Facility Security Coordinator ensures regulatory compliance is maintained with all applicable laws and regulations in accordance with the Aviation Security legislation and UPS Local Operating Plan (LOP) standards. This position is also responsible for ensuring the daily operational quality of the facility’s screening process, overseeing chain of custody controls, maintaining documentation to prove compliance, and conducting self-assessments at the site.

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Group Overview

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

ICAP

ICAP, part of TP ICAP group, provides a wide variety of execution and information services to wholesale market participants.

We offer broking services covering a wide range of asset classes, including Commodities, Credit, Equities, FX, Money Market Funds and Rates.

For each asset class, ICAP offers e-trading capability, giving clients the option to enter prices and execute trades directly via one of our hybrid electronic trading systems, or to engage with brokers who can identify and negotiate trades

Role Overview

The Office Coordinator will be responsible for oversight of the ICAP Malaysia office and facilities, including the management of Reception, manning of switchboard and receiving of gifts/vendors.

Role Responsibilities

• Managing the bookings of meeting and conference rooms.
• Mail Administration and handling of local and overseas courier services.
• Ordering and maintaining the provision supplies for the office, gifts to clients and staff when required.
• Maintenance of reception area, meeting and conference rooms.
• Perform general office clerk duties and errands
• Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
• Maintain and manage security system
• Manage internal filing system and document storage matters
• Ordering and manage the printing matters
• Manage any issues related to tea-lady
• Assist in organizing staff travel booking accommodations and reservations as required
• Assist in office maintenance matters
• Assist any ad hoc / periodic company events / activities
• Handle internal and external phone calls professionally
• Handle incoming and outgoing fax, courier and mails and maintain records as necessary
• Immediately report to the Legal & Compliance Dept. any suspicion of market abuse, or pressure or request of any kind to act otherwise than in the best interests of TP ICAP in accordance with regulatory and compliance requirements.

Experience / Competences

Essential

• Organizational Skills: This includes the ability to manage schedules, prioritize tasks, maintain files and records, and ensure a smooth workflow.
• Communication Skills: Excellent verbal and written communication skills are crucial for interacting with colleagues, clients, and vendors.
• Technical Skills: Proficiency in office software (like Microsoft Office suite) and other relevant systems is often required.
• Time Management: The ability to manage time effectively, prioritize tasks, and meet deadlines is essential for maintaining productivity.
• Problem-Solving: An Office Coordinator needs to be able to identify and resolve issues that arise in the office environment.
• Customer Service: Strong customer service skills are important for interacting with internal and external stakeholders.
• Interpersonal Skills: The ability to build and maintain effective working relationships is vital for teamwork and collaboration.
• Multitasking: The ability to handle multiple tasks and responsibilities simultaneously is important in a fast-paced office environment.
• Attention to Detail: Accuracy and thoroughness in all administrative tasks are crucial for maintaining efficiency and avoiding errors.
• Professionalism:Maintaining a professional demeanor, particularly when handling confidential information, is essential.
• Responsibility for ensuring that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility.
• Ensuring strict adherence to all operational risk requirements, including adherence to TP ICAP Risk Management Framework, security policies, and compliance and regulatory requirements.
• Complete any mandatory training by the required deadlines.
• Act with integrity and due skill, care and diligence in carrying out your duties.
• Previous experience in office administration or a similar role is required,.
  

Job Band & Level

• Support 3

#ICAP

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.

Location

• To perform day to day general administrative tasks
• Attend to incoming and outgoing phone customer phone calls
• Monitor documents despatch and received
• Recording documents flow and filing
  
  

• Candidates must possess at least Primary School/Secondary School/SPM/âOâ Level
• Language required: English, Mandarin, Bahasa Malaysia
• Fresh graduates are encouraged to apply
• Computer literate and knowledge in Microsoft Office (Word and Excel)
• Internet savvy
• Excellent communication skills.
  
  

• EPF
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law

The Facilities Management Executive is responsible for the efficient and effective management of the physical workplace, including maintenance, security, utilities, cleaning, vendor management, and space planning. The role ensures that the facility supports the operational needs of the business while complying with health and safety standards.

Who Are We?

CompAsia is a digital and technology company that provides end-to-end solutions for certified pre-owned devices, focusing on the mobile phone lifecycle value chain. Our focus is on delivering a comprehensive mobile phone lifecycle experience, including Trading, Financing, and Insurance.

What Role Will You Play in Shaping CompAsia's Future?

• Preventive Maintenance & Facility Management
• Develop and implement preventive maintenance schedules to ensure minimal downtime and compliance with safety standards.
• Monitor and update maintenance SOPs, job plans, and records for audits.
• Track maintenance activities, work orders, and spare parts inventory.
• Oversee equipment and system maintenance.
• Ensure compliance with health and safety regulations and company policies.
• Manage utility usage and implement energy-saving initiatives.
• Conduct regular inspections and audits to ensure facilities are well-maintained.
• Support space planning, office moves, and renovations.
• Manage facility-related budgets and expenses.
• Respond promptly to facility-related emergencies and issues.
• Maintain facility records, service agreements, and equipment manuals.
• Track and maintain a renewal calendar for all business licenses and permits required by authorities.
• Liaise with government departments, agencies, and municipal councils for license applications and renewals.
• Prepare and submit necessary documents, forms, and payments.
• Ensure timely renewal of licenses to avoid fines or disruptions.
• Coordinate with internal departments for required inputs and documentation.
• Stay updated on regulations, laws, or requirements related to business licenses.
• Keep organized records of licenses and renewals.
• Assist in audits or inspections by providing required documentation.
• Prepare reports on license status and renewal progress for management.

What Qualifications and Experience Will You Bring to Excel in This Role?

• Diploma or Degree in Facilities Management, Building Services, Engineering, or related field.
• Minimum 2–3 years of relevant experience in facility or property management.
• Knowledge of building systems, fire and safety, electrical plants, energy efficiency, and market trends.
• Leadership, management skills, problem-solving, communication, interpersonal skills, impact, business expertise, and acumen.
• Alignment with organizational core values through expected behaviors.
• High integrity, accountability, and a positive attitude toward teamwork.
• Proactive in improving current processes and adaptable to change.