70 Facility Coordinator jobs in Malaysia

Overview The Senior Facility Coordinator supports the Facility Manager in overseeing daily operations, maintenance, and services of the facility or campus. Responsibilities include supervising maintenance and cleaning programs, ensuring compliance with safety and regulatory standards, managing vendor contracts and invoices, and responding to tenant needs. The role involves preparing budgets, financial and operational reports, maintaining site documentation, and contributing to capital planning and cost-saving initiatives. The individual is expected to monitor facility conditions proactively, ensure vendor and tenant compliance, and support overall facility performance aligned with company policies and client directives.

Responsibilities

Ensure day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance, are carried out in a manner consistent with company policies and client directives. Review contracts regularly and bid as required; confirm invoices match contract pricing.

Supervise maintenance programs relating to interior and exterior conditions and appearance of the properties.

Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc., and implement ongoing contract programs to address and resolve needs and problems.

Compile information to ensure site-specific documentation and reports are completed accurately and on time (examples include Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA/OSHA logs, Safety and Janitorial logs, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Contract Files, Annual Property Conditions and Year-end Performance Report, and related documentation).

Prepare budgets and financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility(s) or complex as directed.

Assist in providing information and reports for the development of capital budgets, including contributions toward a five-year plan for maintenance, facility improvement, and cost reduction initiatives.

Collect, analyze, and prepare reports of statistical data to assess facility management objectives.

Be familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.

Monitor and ensure tenants and vendors comply with insurance requirements and coordinate all claims as required.

Proactively inspect the facility, systems, rooms, and common areas, and report findings or issues to the Facility Manager.

About You

A minimum of 3-5 years of relevant experience, preferably in commercial or industrial real estate with facility management experience.

Experience in maintenance, construction, engineering, and all facets of property operation and building management.

Ability to read and understand construction specifications and blueprints.

Proficient in understanding management agreements and contract language.

Skilled in Building Management Systems maintenance and monitoring.

Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).

Strong discipline of financial management including financial tracking, budgeting, and forecasting.

Why join Cushman & Wakefield? As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield offers:

Being part of a growing global company

Career development and a promote-from-within culture

An organization committed to Diversity and Inclusion

Commitment to work-life balance in an inclusive, rewarding environment

We achieve this by providing a flexible and agile work environment focused on technology and autonomy to help our people achieve their career ambitions. We emphasize career progression, continuous learning, and development opportunities, with a comprehensive employee benefits program. We believe in a future where people belong and actively support inclusive causes every day, embracing DEI as part of our DNA.

Job details

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Management and Manufacturing

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The Facilities Management Executive is responsible for the efficient and effective management of the physical workplace, including maintenance, security, utilities, cleaning, vendor management, and space planning. The role ensures that the facility supports the operational needs of the business while complying with health and safety standards.

Who Are We?

CompAsia is a digital and technology company that provides end-to-end solutions for certified pre-owned devices, focusing on the mobile phone lifecycle value chain. Our focus is on delivering a comprehensive mobile phone lifecycle experience, including Trading, Financing, and Insurance.

What Role Will You Play in Shaping CompAsia's Future?

• Preventive Maintenance & Facility Management
• Develop and implement preventive maintenance schedules to ensure minimal downtime and compliance with safety standards.
• Monitor and update maintenance SOPs, job plans, and records for audits.
• Track maintenance activities, work orders, and spare parts inventory.
• Oversee equipment and system maintenance.
• Ensure compliance with health and safety regulations and company policies.
• Manage utility usage and implement energy-saving initiatives.
• Conduct regular inspections and audits to ensure facilities are well-maintained.
• Support space planning, office moves, and renovations.
• Manage facility-related budgets and expenses.
• Respond promptly to facility-related emergencies and issues.
• Maintain facility records, service agreements, and equipment manuals.
• Track and maintain a renewal calendar for all business licenses and permits required by authorities.
• Liaise with government departments, agencies, and municipal councils for license applications and renewals.
• Prepare and submit necessary documents, forms, and payments.
• Ensure timely renewal of licenses to avoid fines or disruptions.
• Coordinate with internal departments for required inputs and documentation.
• Stay updated on regulations, laws, or requirements related to business licenses.
• Keep organized records of licenses and renewals.
• Assist in audits or inspections by providing required documentation.
• Prepare reports on license status and renewal progress for management.

What Qualifications and Experience Will You Bring to Excel in This Role?

• Diploma or Degree in Facilities Management, Building Services, Engineering, or related field.
• Minimum 2–3 years of relevant experience in facility or property management.
• Knowledge of building systems, fire and safety, electrical plants, energy efficiency, and market trends.
• Leadership, management skills, problem-solving, communication, interpersonal skills, impact, business expertise, and acumen.
• Alignment with organizational core values through expected behaviors.
• High integrity, accountability, and a positive attitude toward teamwork.
• Proactive in improving current processes and adaptable to change.

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The Facilities Management Executive is responsible for the efficient and effective management of the physical workplace, including maintenance, security, utilities, cleaning, vendor management, and space planning. The role ensures that the facility supports the operational needs of the business while complying with health and safety standards. Who Are We? CompAsia is a digital and technology company that provides end-to-end solutions for certified pre-owned devices, focusing on the mobile phone lifecycle value chain. Our focus is on delivering a comprehensive mobile phone lifecycle experience, including Trading, Financing, and Insurance. What Role Will You Play in Shaping CompAsia's Future? Preventive Maintenance & Facility Management Develop and implement preventive maintenance schedules to ensure minimal downtime and compliance with safety standards. Monitor and update maintenance SOPs, job plans, and records for audits. Track maintenance activities, work orders, and spare parts inventory. Oversee equipment and system maintenance. Ensure compliance with health and safety regulations and company policies. Manage utility usage and implement energy-saving initiatives. Conduct regular inspections and audits to ensure facilities are well-maintained. Support space planning, office moves, and renovations. Manage facility-related budgets and expenses. Respond promptly to facility-related emergencies and issues. Maintain facility records, service agreements, and equipment manuals. Track and maintain a renewal calendar for all business licenses and permits required by authorities. Liaise with government departments, agencies, and municipal councils for license applications and renewals. Prepare and submit necessary documents, forms, and payments. Ensure timely renewal of licenses to avoid fines or disruptions. Coordinate with internal departments for required inputs and documentation. Stay updated on regulations, laws, or requirements related to business licenses. Keep organized records of licenses and renewals. Assist in audits or inspections by providing required documentation. Prepare reports on license status and renewal progress for management. What Qualifications and Experience Will You Bring to Excel in This Role? Diploma or Degree in Facilities Management, Building Services, Engineering, or related field. Minimum 2–3 years of relevant experience in facility or property management. Knowledge of building systems, fire and safety, electrical plants, energy efficiency, and market trends. Leadership, management skills, problem-solving, communication, interpersonal skills, impact, business expertise, and acumen. Alignment with organizational core values through expected behaviors. High integrity, accountability, and a positive attitude toward teamwork. Proactive in improving current processes and adaptable to change.

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Human Resources Executive at YC Capital Group of Companies

Position Overview

The Head of Facilities Management oversees the planning, maintenance, safety, and operational efficiency of all outlets, central kitchens, warehouses, and office facilities across the company. This role ensures compliance with Malaysian regulatory standards while driving cost efficiency, sustainability, and operational excellence in facilities management.

Key Responsibilities

1. Strategic Facilities Management
   • Develop and implement the company’s facilities management strategy across all F&B outlets and support facilities.
   • Plan and manage preventive and corrective maintenance programs for building infrastructure, kitchen equipment, HVAC, electrical, and plumbing systems.
   • Lead renovation, refurbishment, and fit-out projects for new and existing outlets.
2. Operational Oversight
   • Supervise facilities teams, technicians, and external contractors to ensure smooth day-to-day operations.
   • Establish service level agreements (SLAs) and monitor vendor performance.
   • Ensure minimal downtime for restaurant operations by implementing effective facilities support systems.
3. Compliance & Safety
   • Ensure compliance with Malaysian building codes, health & safety regulations, DOSH, BOMBA, and local council requirements.
   • Oversee environmental, health, and safety (EHS) programs across all facilities.
   • Maintain records of inspections, licenses, and regulatory approvals.
4. Budget & Cost Management
   • Prepare and manage annual facilities management budget.
   • Negotiate contracts and service agreements with vendors to optimize cost efficiency.
   • Monitor utility usage (electricity, gas, water) and drive sustainability initiatives.
5. Leadership & Stakeholder Management
   • Lead, train, and mentor the facilities management team.
   • Collaborate with Operations, HR, Finance, and Procurement to align facilities strategy with business goals.
   • Act as the main liaison with landlords, government agencies, and regulatory authorities.

Requirements

• Bachelor’s Degree in Facilities Management, Engineering, Building Services, or related discipline .
• Minimum 8–10 years of experience in facilities or property management, with at least 5 years in a leadership role.
• Strong background in managing facilities for F&B, hospitality, or retail chains.
• Proven expertise in project management, vendor management, and compliance.
• Familiarity with Malaysian building regulations, OSHA, DOSH, and fire safety standards .
• Excellent leadership, negotiation, and communication skills.
• Strong financial acumen with experience managing large-scale budgets.

Soft Skills

• Strategic thinker with operational agility.
• Strong problem-solving and decision-making abilities.
• Resilient, adaptable, and able to handle crisis situations effectively.
• Collaborative leadership style with a focus on people development.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management

Industries

• Food and Beverage Services

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Human Resources Executive at YC Capital Group of Companies

Position Overview The Head of Facilities Management oversees the planning, maintenance, safety, and operational efficiency of all outlets, central kitchens, warehouses, and office facilities across the company. This role ensures compliance with Malaysian regulatory standards while driving cost efficiency, sustainability, and operational excellence in facilities management. Key Responsibilities Strategic Facilities Management

Develop and implement the company’s facilities management strategy across all F&B outlets and support facilities. Plan and manage preventive and corrective maintenance programs for building infrastructure, kitchen equipment, HVAC, electrical, and plumbing systems. Lead renovation, refurbishment, and fit-out projects for new and existing outlets.

Operational Oversight

Supervise facilities teams, technicians, and external contractors to ensure smooth day-to-day operations. Establish service level agreements (SLAs) and monitor vendor performance. Ensure minimal downtime for restaurant operations by implementing effective facilities support systems.

Compliance & Safety

Ensure compliance with Malaysian building codes, health & safety regulations, DOSH, BOMBA, and local council requirements. Oversee environmental, health, and safety (EHS) programs across all facilities. Maintain records of inspections, licenses, and regulatory approvals.

Budget & Cost Management

Prepare and manage annual facilities management budget. Negotiate contracts and service agreements with vendors to optimize cost efficiency. Monitor utility usage (electricity, gas, water) and drive sustainability initiatives.

Leadership & Stakeholder Management

Lead, train, and mentor the facilities management team. Collaborate with Operations, HR, Finance, and Procurement to align facilities strategy with business goals. Act as the main liaison with landlords, government agencies, and regulatory authorities.

Requirements Bachelor’s Degree in

Facilities Management, Engineering, Building Services, or related discipline . Minimum

8–10 years of experience

in facilities or property management, with at least 5 years in a leadership role. Strong background in managing facilities for F&B, hospitality, or retail chains. Proven expertise in project management, vendor management, and compliance. Familiarity with

Malaysian building regulations, OSHA, DOSH, and fire safety standards . Excellent leadership, negotiation, and communication skills. Strong financial acumen with experience managing large-scale budgets. Soft Skills Strategic thinker with operational agility. Strong problem-solving and decision-making abilities. Resilient, adaptable, and able to handle crisis situations effectively. Collaborative leadership style with a focus on people development. Seniority level

Mid-Senior level Employment type

Full-time Job function

Management Industries

Food and Beverage Services Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Overview

A Facilities Event/Hospitality Coordinator plans, organizes, and executes events within a company's facilities, ensuring smooth operations by managing logistics, venue setup, vendor coordination, and on-site troubleshooting. Key responsibilities include liaising with clients and vendors, coordinating technical requirements like sound and seating, managing event budgets and timelines, conducting facility walk-throughs, ensuring safety and policy adherence, and executing post-event cleanup and evaluation.

Duties And Responsibilities

• Develop event concepts, manage budgets, and coordinate all logistical aspects, including venue selection, catering, entertainment, and technical equipment.
• Conduct facility walk-throughs and tours, plan and manage seating arrangements, and ensure the venue setup aligns with event requirements.
• Communicate with clients to understand their needs, secure and coordinate with vendors (caterers, technicians, etc.), and manage contracts.
• Oversee the setup, operation, and troubleshooting of audio-visual equipment and other technical aspects of the event.
• Act as the main point of contact for clients and vendors on the event day, resolve issues and challenges as they arise, and enforce facility policies.
• Ensure smooth event tear-down, conduct post-event evaluations and walkthroughs, and manage the cleanup process to restore the facility.
• Track event expenses and income, prepare billing statements, and maintain event-related databases and reports.
• Coordinate with maintenance staff for pre- and post-event facility checks, manage inventory of supplies, and ensure event safety and compliance.
• A focus on high-quality service to clients and guests.
• The capacity to adapt to different situations and maintain composure under pressure.

Key Performance Measures

• Uninterrupted events
• 100% compliance of site to key client and internal audits
• Meet or exceed Client Satisfaction survey targets
• Ensure 100% safety and regulatory compliance
• Continuously improving service
• Excellent Response and Reporting

Employee Specifications Key Competencies

• Diploma in Hospitality Management or Facilities Management
• Minimum 3 years’ experience in facilities management or building operations with knowledge of soft services and exposure in the hotel industry will be an advantage.
• Able to work under pressure and in a fast-changing environment
• Fluent in Bahasa Malaysia and English

Seniority level

• Associate

Employment type

• Full-time

Job function

• Management and Manufacturing

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Helpdesk Associate - Facilities Management (Trilingual)
Job ID

Posted
02-Sep-2025
Service line
Corporate Segment
Role type
Full-time
Areas of Interest
Customer Service, Facilities Management
Location(s)
Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia
**Office Location :** CBRE KL BSO, Bangsar South
**About the role:**
As a CBRE Helpdesk Associate - Facilities Management, you will provide help desk support in processing facilities service request received from end users received via phone, emails, and self-service tickets.
This job is part of the Client Care team mainly responsible for work order management: creation, dispatch, and completion monitoring within the agreed SLA.
**What You'll Do:**
+ Manage volume of calls (inbound and outbound), emails, and self-service tickets
+ Gather relevant and complete details from the requestor to create a work order for site responders to resolve the issue
+ Identify customer, site responder needs, concerns, issues with urgency, critical thinking, professionalism, and efficiency; determining all resolutions necessary based on process standards
+ Dispatch the work orders on a timely manner including call outs as required
+ Manage work orders to ensure that work orders are completed within SLA
+ Identify and handle potential and actual critical or emergency requests
+ Provide excellent customer experience via phone and email channels in language of support as applicable - English, Mandarin, Bahasa, Malay.
**What You'll need:**
+ Bachelor's degree in business or any equivalent.
+ Junior experience in a Shared Services Center (SSC) or Business Process Outsourcing (BPO) environment, particularly in call center operations experience or call center management experience is preferred
+ **Must have high proficiency in Malay, English & Mandarin (read/write/speak)**
+ Microsoft Office proficient and strong analytical and problem-solving skills
+ Excellent written and verbal communication skills
+ Ability to interact with different enterprise stakeholders, clients, and business partners
+ Quick learner and sharp attention to detail
+ Good coaching and communication skills
+ High standard and regard to quality and integrity
+ Strong time management and organizational skills
+ Ability to provide efficient, timely, reliable, and courteous service to customers
+ Ability to effectively present information
**_Why CBRE_**
_When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants._
**_Applicant AI Use Disclosure_**
_We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process._
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. LOCATIONS Petaling Jaya REPORTING TO Assistant Facility Manager WORKING HOURS Monday – Friday 8.30 am – 5.30 pm Saturday 9.00 am – 1.00 pm Overview

A Facilities Event/Hospitality Coordinator plans, organizes, and executes events within a company's facilities, ensuring smooth operations by managing logistics, venue setup, vendor coordination, and on-site troubleshooting. Key responsibilities include liaising with clients and vendors, coordinating technical requirements like sound and seating, managing event budgets and timelines, conducting facility walk-throughs, ensuring safety and policy adherence, and executing post-event cleanup and evaluation. Duties and Responsibilities

Develop event concepts, manage budgets, and coordinate all logistical aspects, including venue selection, catering, entertainment, and technical equipment. Conduct facility walk-throughs and tours, plan and manage seating arrangements, and ensure the venue setup aligns with event requirements. Communicate with clients to understand their needs, secure and coordinate with vendors (caterers, technicians, etc.), and manage contracts. Oversee the setup, operation, and troubleshooting of audio-visual equipment and other technical aspects of the event. Act as the main point of contact for clients and vendors on the event day, resolve issues and challenges as they arise, and enforce facility policies. Ensure smooth event tear-down, conduct post-event evaluations and walkthroughs, and manage the cleanup process to restore the facility. Track event expenses and income, prepare billing statements, and maintain event-related databases and reports. Coordinate with maintenance staff for pre- and post-event facility checks, manage inventory of supplies, and ensure event safety and compliance. A focus on high-quality service to clients and guests. The capacity to adapt to different situations and maintain composure under pressure. Key Performance Measures

Uninterrupted events 100% compliance of site to key client and internal audits Meet or exceed Client Satisfaction survey targets Ensure 100% safety and regulatory compliance Continuously improving service Excellent Response and Reporting Employee Specifications

KEY COMPETENCIES Diploma in Hospitality Management or Facilities Management Minimum 3 years’ experience in facilities management or building operations with knowledge of soft services and exposure in the hotel industry will be an advantage. Able to work under pressure and in a fast-changing environment Fluent in Bahasa Malaysia and English Location: On-site –Petaling Jaya, Malaysia Job Tags: Hiring JLL Privacy Notice JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

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Overview

Job Title: EOI: Area General Manager (Facilities Management) role at CBRE Asia Pacific

Work Location: Klang Valley, Malaysia

Location(s): Petaling Jaya - Selangor - Malaysia

Job ID:

Posted: 30-Jun-2025

Role type: Full-time

Areas of Interest: Facilities Management

Note: EOI: Expression of interest advertisement for potential future hiring. Only shortlisted applicants will be notified.

Job Summary

The purpose of this position is to manage multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings of significant complexity.

Essential Duties And Responsibilities

• Develops and maintains positive client relationships. Conducts client meetings on unresolved facility issues in an expeditious and professional manner. Communicates to clients regarding property profiles, emergency preparedness plans, site inspections, facility audits, work order progress reports, and other related reports.
• Manages and coaches facilities staff to deliver excellent service levels for the client within budget.
• Researches and implements new processes and technology to improve operational efficiency.
• Develops and recommends strategic facility management objectives for clients. Reviews various budget reports for multiple facilities.
• Develops environmental health and safety procedures for facilities. These procedures include emergency action plans, disaster recovery, business continuity, and other related procedures.
• Responsible for facility inspections for quality assurance on a periodic basis. Ensures facility procedures comply with local, state, and federal regulations.
• Produces and maintains various facility management reports.
• Oversees management of capital projects.
• Uses pc and/or PDA for work order system, email, ESS and training.
• Prepares and manages departmental budget.
• Other duties may be assigned.

Supervisory Responsibilities

Provides formal supervision to individual employees within a single functional or operational area. Approves subordinate's recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination. Effectively recommends same for direct reports to next level management for review and approval. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.

Seniority level

• Director

Employment type

• Full-time

Job function

• Management and Manufacturing

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