141 Facility Coordinator jobs in Malaysia

1.Oversee daily facility operations including building maintenance, utilities, and office services.

1. Coordinate preventive maintenance, inspections, and repairs of equipment and facilities.

2. Monitor workplace safety, compliance, and environmental regulations.

3. Handle office space planning, seating arrangements, and relocations.

5.Manage inventory of office supplies and facility-related equipment.

1. Respond to facility-related requests, complaints, and emergencies promptly.

7.Support budgeting, cost control, and reporting for facility operations.

1. Collaborate with HSE (Health, Safety & Environment) teams to ensure compliance with safety standards.

Job Types: Full-time, Permanent

Pay: From RM1,700.00 per month

Work Location: In person

Overview

The Senior Facility Coordinator supports the Facility Manager in overseeing daily operations, maintenance, and services of the facility or campus. Responsibilities include supervising maintenance and cleaning programs, ensuring compliance with safety and regulatory standards, managing vendor contracts and invoices, and responding to tenant needs. The role involves preparing budgets, financial and operational reports, maintaining site documentation, and contributing to capital planning and cost-saving initiatives. The individual is expected to monitor facility conditions proactively, ensure vendor and tenant compliance, and support overall facility performance aligned with company policies and client directives.

• Ensure day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance, are carried out in a manner consistent with company policies and client directives. Review contracts regularly and bid as required; confirm invoices match contract pricing.
• Supervise maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc., and implement ongoing contract programs to address and resolve needs and problems.
• Compile information to ensure site-specific documentation and reports are completed accurately and on time (examples include Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA/OSHA logs, Safety and Janitorial logs, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Contract Files, Annual Property Conditions and Year-end Performance Report, and related documentation).
• Prepare budgets and financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility(s) or complex as directed.
• Assist in providing information and reports for the development of capital budgets, including contributions toward a five-year plan for maintenance, facility improvement, and cost reduction initiatives.
• Collect, analyze, and prepare reports of statistical data to assess facility management objectives.
• Be familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
• Monitor and ensure tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility, systems, rooms, and common areas, and report findings or issues to the Facility Manager.

• A minimum of 3-5 years of relevant experience, preferably in commercial or industrial real estate with facility management experience.
• Experience in maintenance, construction, engineering, and all facets of property operation and building management.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring.
• Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong discipline of financial management including financial tracking, budgeting, and forecasting.

As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield offers:

• Being part of a growing global company
• Career development and a promote-from-within culture
• An organization committed to Diversity and Inclusion
• Commitment to work-life balance in an inclusive, rewarding environment

We achieve this by providing a flexible and agile work environment focused on technology and autonomy to help our people achieve their career ambitions. We emphasize career progression, continuous learning, and development opportunities, with a comprehensive employee benefits program. We believe in a future where people belong and actively support inclusive causes every day, embracing DEI as part of our DNA.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing

Job Title

Senior Facility Coordinator

Job Description Summary

This position supports the Facility Manager in overseeing daily operations, maintenance, and services of the facility or campus. Responsibilities include supervising maintenance and cleaning programs, ensuring compliance with safety and regulatory standards, managing vendor contracts and invoices, and responding to tenant needs. The role involves preparing budgets, financial and operational reports, maintaining site documentation, and contributing to capital planning and cost-saving initiatives. The individual is expected to monitor facility conditions proactively, ensure vendor and tenant compliance, and support overall facility performance aligned with company policies and client directives.

Job Description

About the role:

• Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
• Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager

About you:

• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred
• Ability to read and understand construction specifications and blueprints
• Proficient in understanding management agreements and contract language
• Skilled in Building Management Systems maintenance and monitoring
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
• Strong discipline of financial management including financial tracking, budgeting and forecasting

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: "Cushman & Wakefield"

Your role will include:

· Welcoming and assisting visitors, clients, and staff at the front desk.

· Handling calls professionally – answering, directing and transferring.

· Managing meeting room bookings and appointments.

· Providing basic administrative support (filing, photocopying, data entry).

· Assisting HR/Admin with onboarding, attendance, and clerical tasks.

· Keeping the reception area neat, presentable, and welcoming.

· Managing travels arrangements ie flight and hotel bookings, etc

· Handle incoming and outgoing courier services and parcels

We're looking for someone who is:

· Organised, reliable, and approachable.

· Proficient in Microsoft Office.

· Able to work well with others as part of a team.

Location:
Cyberjaya

Duration:
3 to 6 months (Temporary)

Working Hours:
Monday to Friday, 8.30am – 5.30pm

Salary:
RM1,700 per month

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About the role

We are looking for an experienced Office Coordinator to join our team at YONG FOO RESOURCES SDN. BHD. in Petaling Jaya, Selangor. This full-time position will be responsible for overseeing the efficient operation of our office and providing administrative support to ensure the smooth running of our business.

What you'll be doing

• Coordinating office operations and procedures
• Managing the office's administrative systems and processes
• Providing support to the management team and other staff as needed
• Handling a variety of administrative tasks such as data entry, filing, and document organisation
• Serving as the primary point of contact for internal and external inquiries
• Ordering office supplies and maintaining inventory
• Assisting with event planning and coordination
• Providing reception duties and welcoming visitors

What we're looking for

• At least 5 years of experience in an office coordinator or administrative support role
• Strong organisational and multitasking skills with the ability to prioritise tasks
• Excellent written and verbal communication skills
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint)
• A detail-oriented and proactive approach to work
• Ability to work independently and as part of a team
• Excellent customer service skills and a friendly, professional demeanour

What we offer

At YONG FOO RESOURCES SDN. BHD., we are committed to creating a positive and supportive work environment. We offer competitive compensation, opportunities for career growth and development, and a range of benefits to support our employees' wellbeing.

About us

YONG FOO RESOURCES SDN. BHD. is a leading provider of office solutions and support services in the Petaling Jaya area. We pride ourselves on our commitment to excellence, innovation, and customer satisfaction. Our team of dedicated professionals work together to deliver high-quality services and support to our clients.

If you're excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

WeTrade Capital Limited is a financial broker regulated by Labuan FSA dedicated to cultivating confidence and trust amount traders, operating internationally across Southeast Asia and Latin America. WeTrade provides a secure seamless and user-friendly platform for growth in the world of trading.

Why WeTrade?

Up to 15% EPF Employer Contribution: Enjoy a generous employer contribution of up to 15% towards your Employees Provident Fund (EPF) for long-term financial security.

Team Engagement: Monthly lunches and company events.

Free-Flowing Snacks and Beverages: Unlimited sips and bites at your fingertips

About the role:

We are seeking a proactive and detail-oriented Backoffice Coordinator to support the day-to-day operations of our business. This role ensures the smooth functioning of internal workflows, efficient client servicing, and strong coordination across departments including Sales, Marketing, Customer Service, and IT.

Your Mission:

Cross-Departmental Operational Support

• Provide administrative and operational support across departments such as Sales, Customer Service, Marketing, and IT.
• Liaise with vendors and service providers to resolve issues efficiently.

System & Issue Tracking

• Track and document system bugs or technical issues reported by Sales or clients.
• Coordinate with the IT team to escalate and follow through on resolution of platform-related issues.

Partner Account Setup & Maintenance

• Assist in the setup and linkage of managed or grouped trading accounts, ensuring proper configuration and user permissions.
• Support onboarding and ongoing servicing of business partners (e.g., affiliates or referral agents), including tier setup, commission structures, and portal access.
• Respond promptly and professionally to client inquiries via email.

Reporting & Data Management

• Prepare and maintain weekly and monthly reports on client engagement, sales performance, and operational KPIs.
• Monitor lead conversion and campaign success through CRM or tracking tools.
• Ensure proper documentation and filing of agreements, KYC forms, and client-related compliance records.

What we're looking for:

• Diploma or Degree in Business Administration, Operations, or a related field.
• 1–3 years of relevant experience preferred.
• Excellent organizational, communication, and multitasking skills.
• High attention to detail and strong problem-solving abilities.
• Ability to work independently in a fast-paced, high-pressure environment.
• Strong critical thinking skills and adaptability in handling operational challenges.
• Proficiency in Microsoft Office (especially Excel); familiarity with CRM or internal systems is an advantage.
• Proficient in English and Mandarin is a must to serve our Mandarin speaking clients.

Join our globally expanding company and grow with us as we continue to build a future of success, united by our core belief: In Trust We Succeed.

About the role

A GBS Office Coordinator ensures a smooth office experience by overseeing administrative support, document management, compliance, and engagement activities. This role requires strong coordination skills to facilitate efficient operations and support a well-organized workplace. Additionally, the position will serve as a backup to the GBS Office Administrator and collaborate with the Site Lead on office engagement initiatives.

What you'll be doing

Facilities Management

• Liaise with and be the main point of contact for building management for office premises defect, rectification issues and day-to-day office management including office security contact and other related vendors, e.g.: Office Lights, Air-con,
• Manage office requirements for supplies, equipment, or services and coordinate with departments to consolidate purchase needs ie coffee machine, office furniture, copier machine, monitor performance of cleaning services vendor/cleaner on office cleanliness.
• Conduct safety checks and coordinate fire drills and emergency response plan
• Ensure workplace safety compliance and liaise with building management on regulatory requirements.
• Manage vendor negotiations for office supplies and services
• Manage vendor contracts for cleaning, security, pantry supplies and office maintenance
• Monitor office supplies, stationery, pantry items and equipment
• Ensure meeting rooms are well equipped and maintained for daily use
• Ensuring service agreement/expiry date are kept up-to-date such as Fire Extinguisher, Water Dispenser.

Employee Engagement & Experience Initiatives

• Partner with the Site Lead to design and execute employee engagement activities for the site.
• Plan and execute Factory and Academy experiences for the GBS KL Hub.
• Support internal employee experience programs, including team building activities and wellbeing initiatives.
• Coordinate with vendors for event setup, branding materials and giveaways
• Manage logistics for site-wide celebrations (eg: festive events)
• Organize internal & external conferences and meetings including invitations, itineraries, meeting rooms, catering, transport and meeting agenda, etc.)
• Ensure effective communication within the GBS
• Ensure timely dissemination of important updates, policy changes and key initiatives
• Managing internal communication channels (eg: Microsoft Teams, Share points etc.)
• Collaborate and supporting activities with HR Team

Document Management

• Assist in document scanning, coding, and filing
• Manage all incoming local and international couriers and mail, including distribution and maintaining records of received documents and parcels.
• Create and submit purchase request
• Track status of purchase requests and escalate delays if needed
• Performing other ad-hoc duties when needed

Backup to GBS Office Administrator

• Provide coverage for the GBS Office Administrator as needed, ensuring smooth front desk operations
• Assist with visitor management, office coordination, and other administrative tasks when required.

What we're looking for

• At least 2-3 years of experience in an office coordinator or administrative support role
• Strong organisational and multitasking skills with the ability to prioritise tasks
• Excellent communication and interpersonal skills
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
• Proven experience in providing high-quality customer service
• A proactive and solution-oriented approach to problem-solving

What we offer

At Barry Callebaut, we are committed to providing our employees with a supportive and rewarding work environment. As the GBS Office Coordinator, you will have the opportunity to develop your skills and advance your career within a leading global organisation. We offer a competitive salary, comprehensive benefits package, and opportunities for professional development.

About us

Barry Callebaut is the world's leading manufacturer of high-quality chocolate and cocoa products. With over 175 years of experience, we are committed to driving innovation and sustainability in the industry. Our diverse and talented team works together to create products that delight customers and consumers around the world.

If you are interested in this exciting opportunity, please apply now.

Exciting Opportunity suitable for a candidate passionate about Customer Service Front Office Coordinator (Mandarin Fluent) to expand their skill set and be an integral part of an award-winning team at Alba Dental.

Dental and medical experience not required.

About Us

At Alba Dental, we live by the mantra of transforming smiles and transforming lives. We are an award-winning cosmetic dental practice highly regarded in the field of cosmetic dentistry and smile transformations for patients.

In partnership with Australia's largest cosmetic dental clinic, we are proud to be part of a combined team of over 500 professionals. Alba Dental is a brand-new, state-of-the-art clinic located in Pavilion Damansara, dedicated to delivering exceptional smile transformations and patient care.

Our vision is to be the leading cosmetic dental practice in Malaysia, and the go-to destination for cosmetic dentistry procedures. Our mission is to exceed client expectations, create beautiful and healthy smiles, and foster loyal, raving fans by living our core values:

• We Care and Respect
• We Deliver What We Say We Will Do
• We Do Everything with Passion
• We Pay Attention to Detail
• We Lead the Way

About the Role

As our practice rapidly expands with a growing waitlist of new clients, we are currently looking for a Customer Service Front Office Coordinator (no dental experience required – all training provided).

Key Responsibilities Include:

• Providing exceptional customer service, driving patient experience and satisfaction
• Performing reception duties including answering calls, handling enquiries, and data entry
• Taking payments and processing transactions accurately
• Booking appointments and managing the daily schedule efficiently

About You

To be successful in this role, you should display:

• Excellent conversational and interpersonal skills
• Exceptional customer service focus - be outgoing and able to go above and beyond.
• Confidence in fast-paced working environments
• Ability to multitask, problem-solve, and prioritise
• A calm, proactive approach under pressure
• Impeccable grooming and presentation
• Eagerness to learn and take on training opportunities
• Mandarin speaking preferred to support our diverse patient base

Remuneration is based on experience and capability.

Weekly schedule will be discussed during the interview.

Does this sound like you?

If so, we'd love to meet you

Please apply

Thank you,

Alba Dental