21 Export Documentation jobs in Malaysia

Application Deadline: 31 August 2025

Department: Export

Employment Type: 全职

Location: Penang

Reporting To: Eunice Goh / Emily Chan / Terri Leong

The main function of this role is to assist customer in day-to-day, liaise with carrier, transporter, warehouse operator, fumigation, and ad-hoc task. Monitoring customer support, quotation and maintaining the volume and trade lane and ensure all procedures and time frames to be followed as per agreed SOPs and workflows & must be always adhered to.

• Respond promptly to customers’ inquiries on booking confirmation, and shipment follow up sailing confirmation, continuous monitoring of shipment till cargo arrival
• Responsible for bookings preparation for customer cargoes.
• Booking arrangement and follow up container status with carriers of containers.
• Dealing with warehouse over container status (change of vessels/departure date etc).
• Preparation of railing instructions and liaising with warehouse/truckers
• Follow up with shippers of any discrepancy in M3 or packages.
• Ensure all necessary shipping documents are in place within the given time frame

• Candidate must possess at least SPM, Diploma, or Bachelor's Degree in Logistics, Transportation, Supply Chain Management, or a related field.
• Required language(s): English, Malay, and Mandarin. (Fluency in Mandarin is preferred, as the role involves communication with Mandarin-speaking clients.)
• Preferably with experience in the NVOCC/Freight Forwarder industry.
• Able to work under pressure and meet tight deadlines.

• Career growth and development opportunities
• Medical insurance
• Yearly performance-based incentive bonus
• Annual dinner, company trip, team-building activities, and festive celebrations
• Parking claim, dental allowance, and annual health check

Job description

We are seeking a detail-oriented Import & Export Coordinator to join our team. The ideal candidate will manage international shipments, provide sales support, and ensure smooth coordination between suppliers, customers, and logistics partners.

Key Responsibilities:

Coordinate import and export operations including documentation, customs clearance, and shipment tracking

Provide support to the sales team with order processing and customer inquiries

Maintain accurate records and ensure compliance with international trade regulations

Liaise with freight forwarders, carriers, and customs brokers

Monitor shipment timelines and resolve any logistical issues promptly

Requirements:

Previous experience in import/export operations or freight forwarding preferred

Strong organizational skills with exceptional attention to detail

Ability to effectively prioritize and multitask in a fast-paced environment

Excellent communication skills, both written and verbal

Job Type: Full-time

Pay: $2,000.00 - $3,000.00 per month

Benefits:

• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay
• Performance bonus
• Yearly bonus

Work Location: In person

Shah Alam, Selangor, Malaysia Jayspire Global Line Sdn Bhd

Responsibilities*:

- Prepare and manage import/export documentation, including CI (Commercial Invoice) documents.

- Coordinate with shipping and logistics providers to ensure timely delivery.

- Monitor and ensure compliance with international trade regulations and customs requirements.

- Communicate with clients to provide updates on shipments and resolve any issues.

- Maintain accurate records of shipments and documentation.

*Requirements*:

- Minimum Diploma in Logistics, Supply Chain, or related field.

- At least 2 years of experience in import/export operations.

- Strong understanding of customs procedures and documentation.

- Excellent communication and organizational skills.

- Proficiency in MS Office and logistics software is an added advantage.

Application Deadline: 31 August 2025

Department: Export

Employment Type: 全职

Location: Klang

Reporting To: Eunice Goh / Emily Chan / Terri Leong

The main function of this role is to assist customer in day-to-day, liaise with carrier, transporter, warehouse operator, fumigation, and ad-hoc task. Monitoring customer support, quotation and maintaining the volume and trade lane and ensure all procedures and time frames to be followed as per agreed SOPs and workflows & must be always adhered to.

• Attending to local and overseas customer’s inquiries pertaining to rates
• Respond promptly to customers’ inquiries on booking confirmation, and shipment follow up sailing confirmation, continuous monitoring of shipment till cargo arrival
• Responsible for bookings preparation and tele- marketing for local customer cargoes.
• Booking arrangement and follow up container status with carriers of containers.
• Dealing with warehouse over container status (change of vessels/departure date etc).
• Preparation of railing instructions and liaising with warehouse/truckers
• Follow up with shippers of any discrepancy in M3 or packages.
• Ensure all necessary shipping documents are in place within the given time frame
• Coordinate internally with sales and documentation team
• Candidate must possess at least Diploma/Advanced/Higher/Graduate degree,

• Candidate must possess at least SPM, Diploma, or Bachelor's Degree in Logistics, Transportation, Supply Chain Management, or a related field.
• Required language(s): English, Malay, and Mandarin. (Fluency in Mandarin is preferred, as the role involves communication with Mandarin-speaking clients.)
• Minimum 1–2 years of working experience in a related field is required.
• Preferably with experience in the NVOCC/Freight Forwarder industry.
• Able to work under pressure and meet tight deadlines.

• Career growth and development opportunities
• Medical insurance
• Yearly performance-based incentive bonus
• Annual dinner, company trip, team-building activities, and festive celebrations
• Parking claim, dental allowance, and annual health check

Our client, a well established third party logistic company is seeking for a Import & Export Coordinator.

Key Responsibilities:

- Handle import and export operations such as documentation, shipment tracking, etc
- Liaise with freight forwarders, carriers, and customs brokers
- Prefer candidates that has experience in import/export operations / freight forwarding.
- Proficiency in Microsoft Office Suite (Excels, Words, PowerPoints, etc) and other relevant software.
- Strong communication skills & attention to details.

Interested Candidates, please flow your email through to
We regret to inform that only shortlisted candidates will be contacted.

EA License Number: 20C0114
Personnel Full Name & EA Personnel number: KYLIE YUN KAI LI (R24126063)

• Supervise day-to-day Import and Export Trade Compliance processes.
• Certify Sudden Service is the team’s moto by delivering timely responses and work.
• Ensure adherence to Global Import/Export regulations, including OFAC, EAR, ITAR, FCC, and other global government agencies in all activities.
• Determine product classifications for all imported/exported products.
• Train and communicate with all relevant departments through the Trade Compliance Ambassador program to promote compliance with global trade regulations companywide.
• Engage with external customers in trade compliance matters as necessary.
• Work closely with primary transportation carriers and approved brokers.
• Preform Broker reviews and calls as necessary.
• Support screening trade partners against denied parties lists to ensure compliance.
• Collaborate and manage projects with other areas of the business to meet trade requirements.
• Assist in developing and maintaining trade compliance policies and procedures, and standardizing
• Initiate and coordinate training for new associates with the training department.
• Work in conjunction with the training team to ensure training procedures and work instructions are updated and maintained as needed.
• Oversee Corporate Compliance process audits of Trade Compliance functions.
• Seek innovative and creative process improvement opportunities in trade compliance.
• Committed to continuous growth.
  
  

• 4+ Years’ Experience in Customs & Trade Compliance, Logistics, Supply Chain, or related regulatory field.
• Knowledge of import/export customs compliance with the ability to interpret and analyze regulations independently.
• Strong project management skills and ability to coordinate various day-to-day activities simultaneously.
• Must be analytically inclined.
• Self-starter that’s able to perform duties with little supervision, willing to make decisions, and has proven leadership skills.
• History of working with various government agencies (CBP, BIS, OFAC, etc.).
• A history of demonstrating successful problem-solving and critical thinking skills.
• Excellent communication skills, both written and verbal.
• Strong organizational skills.
• Possess a Growth Mind Set
• Having a “sense of urgency” required.
• Highly skilled in research and investigative techniques.
• Logistics/transportation experience is an advantage.
• Trade Certifications (LCB, CCS, CES, and/or CCLS) is an advantage.
• Must be able to sit/stand for at least 90 consecutive minutes, and not suffer from any sensory deprivation and/or paralysis of the limbs.
  
  

• High school diploma or GED required.
• Bachelor’s degree preferred.
  
  

Join to apply for the Trade Compliance Executive role at Oliver Healthcare Packaging

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Join to apply for the Trade Compliance Executive role at Oliver Healthcare Packaging

Position Summary

The Trade Compliance Executive will lead and manage all aspects of trade compliance, customs coordination, and costing within our Licensed Manufacturing Warehouse (LMW) framework. This role is pivotal to ensuring full regulatory compliance across import/ export activities, optimizing duty savings under Free Trade Agreements (FTAs), and providing accurate landed cost analysis to support business decisions.

Position Summary

The Trade Compliance Executive will lead and manage all aspects of trade compliance, customs coordination, and costing within our Licensed Manufacturing Warehouse (LMW) framework. This role is pivotal to ensuring full regulatory compliance across import/ export activities, optimizing duty savings under Free Trade Agreements (FTAs), and providing accurate landed cost analysis to support business decisions.

Primary Responsibilities / Essential Functions

LMW Compliance & Documentation

• Manage timely and accurate LMW reporting (e.g., M1–M4), in alignment with customs requirements.
• Maintain and update the LMW material list in collaboration with the appointed LMW officer.
• Serve as the primary liaison with Customs authorities for audits, renewals, and amendments.
• Coordinate with relevant internal teams to ensure readiness for LMW-related inspections or regulatory submissions.
  
  

• Review and assess COO eligibility under applicable APAC FTAs.
• Ensure complete and accurate FTA documentation is maintained for duty exemption claims.
• Keep up to date with evolving trade regulations and proactively flag potential compliance impacts.
  
  

• Perform landed cost analysis for imported goods and raw materials.
• Support procurement and finance teams with accurate cost data for pricing, budgeting, and vendor evaluation.
• Highlight potential opportunities for tariff savings, cost reduction, or process improvement.
  
  

• Serve as the primary liaison with Customs officers, freight forwarders, and internal departments to ensure smooth communication and regulatory alignment.
• Provide real-time responses to compliance-related inquiries and requirements.
• Coordinate with production and warehouse teams to monitor inbound/ outbound goods and manage scrap handling in accordance with compliance protocols.
• Collaborate with procurement, logistics, and finance to maintain seamless, end-to-end supply chain compliance.
• Perform ad hoc duties as assigned to support trade operations and regulatory initiatives.
  
  

• Bachelors’ Degree in International Business, Supply Chain, Logistics, or equivalent field.
  
  

• Minimum 2 years of experience in trade compliance, customs operations, or supply chain compliance.
• Understanding of customs processes, COO, and import/ export regulations.
• Analytical mindset with hands-on experience in landed cost computation.
  
  

• Proficient in ERP system, able to use Office Word, Excel, data analysis and other tools.
• High attention to detail and well-organized approach to documentation and process governance.
• Proficient in Outlook email.
• Good communication and coordination skills, able to handle multiple tasks.
• Able to work independently under pressure.
  
  

• Good command of English and Malay language, in both written and verbal communication.
• Prior exposure to LMW operations and APAC FTAs is highly advantageous.

• Seniority level Entry level

• Employment type Full-time

• Job function Business Development and Sales
• Industries Packaging and Containers Manufacturing

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Functional Area: OPS - Operations
Career Stream: QUA - Quality
Role: Team Leader 1
SAP Short Name: TL1
Job Title: Quality Team Leader 1
Job Code: TL1-OPS-QUA
Job Level: Band 06
Direct/Indirect Indicator: Indirect

This is an entry training level for a supervisory role. This job is a working level and typically reports into a first-level manager. Provides leadership to employees performing routine work within a single function or work group. Work is performed within established professional standards and practices. Receives detailed assignments and follows established processes to meet the goals of the unit. Develops schedules and enforces policies and procedures. Erroneous decisions or failure to achieve results may have a negative impact on the departments operations, schedules, and/or performance goals. Provides direction to a unit or group of employees, assigning tasks and checking work at regular intervals. Directs subordinates to achieve assignments using established guidelines, procedures, and policies. Provides input for employees performance reviews and compensation reviews; recommends disciplinary action as necessary. Interacts directly with subordinates and peer groups; engages in routine exchanges of information; interactions with external contacts, if applicable, would be monitored.

Performs tasks such as, but not limited to, the following:

• TBC
• TBC

• Duties of this position are performed in a manufacturing environment with occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
• Duties may require periodic sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Above demands are carried out within the local existing Health and Safety guidelines

• Four to six years relevant experience.

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
• Educational Requirements may vary by Geography

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.

COMPANY OVERVIEW:
Celestica (NYSE, TSX: CLS) enables the world’s best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud.Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.
Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.

"We energize society" by supporting our customers to make the transition to a more sustainable world, based on innovative technologies and our ability to turn ideas into reality. With nearly 100,000 employees around the world, we shape the energy systems of today and tomorrow.

As a Trade Compliance Manager, you are responsible for managing the Trade Compliance activities within Siemens Energy in the Asia Pacific Region, with particular focus on Malaysia, Singapore and Australia. You ensure that the necessary Customs processes are implemented and adhered to.

Your responsibilities include working closely with our various departments and partners such as procurement, production, order management, logistics and respective customs agents. To automate and ensure effective operations and processes, you should be open to new processes and strive to implement them.

How You’ll Make an Impact

· Develops plans and solutions to ensure Customs compliance and Process optimization in the Asia Pacific Region.

· You will work together with the Regional Customs team to identify and analyze local and global customs related risks in business and processes and support implementation of appropriate mitigation measures, and

· Contribute to the implementation of Customs regulations and

· Monitor, control and ensures corrective actions derived from external and internal reviews and Customs audits.

· Responsible for Broker Management and the implementation of standard operating procedures

What You Bring

· Degree in economics or law with a focus on foreign trade and customs or relevant experience in customs administration.

· Proven experience in Customs, with a background in managing operational units within a matrix organization.

· An independent and not hierarchically oriented working style and the ability to "create new things" also characterize you.

· Possess strong teamwork, decisiveness, assertiveness, and a structured, analytical working style, along with excellent communication and organizational skills.

· International experience in project management and organizational development, with strong negotiation, presentation, and moderation skills in cross country team.

· Experience in different areas of foreign trade, such as authorities, consulting companies, corporations, and associations, rounds off your profile

· Familiarity with customs and ERP systems, including expertise in requirements specification, testing, and rollout.

· Strong networking abilities and willingness to travel up to 15% of the time.

About the Team

Our Corporate and Global Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fuelled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

• Excellent opportunity for personal development working in an organization covering multiple facets of energy industry and energy transition!
• Working with international team and diverse cultures.
• Comprehensive learning platform is readily available for our employee who wish to enhance the skill!
• We offer hybrid and flexible working arrangement