What Jobs are available for Export Documentation in Malaysia?

Full job description:

Key Responsibilities:

• Prepare and process shipping documentation (Bill of Lading, Invoices etc.)
• Coordinate with shipping lines, freight forwarders and customs brokers for timely clearance and dispatch.
• Verify accuracy of export documents in accordance with international shipping regulations.
• Maintain accurate records of shipments, correspondence and compliance documents.
• Liaise with internal teams (sales and operations) to ensure timely document flow and communication.
• Ensure all documentation complies with company and legal standards.

• To declare of online MPOB E-QC prior import and export of Palm Product.

• Office Location: 42500, Telok Panglima Garang, Selangor.
  
  * Working Hours: Monday - Friday (9:00am to 6:00pm), Saturday (9:00am to 1:00pm)

Job Types: Full-time, Permanent

Pay: RM1, RM2,300.00 per month

Benefits:

• Additional leave
• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave

Ability to commute/relocate:

• Telok Panglima Garang: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Document management systems: 1 year (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person

Job Responsibilities:

Accurate Documentation Preparation:

• Prepare, verify, and manage all export documentation required for international shipments, ensuring compliance with international trade laws and destination country regulations.
• Double-check HS codes, tariff classifications, and other critical data to ensure correctness.

Customer Liaison:

• Understand and address customer requirements, providing tailored solutions for their documentation needs.
• Communicate effectively with international customers, providing updates on shipment status and addressing concerns related to export documentation.

Ownership of the Export Process:

• Take complete ownership of the documentation process from beginning to end, ensuring it is completed accurately and on time.
• Manage any challenges related to document errors, regulatory changes, or delayed shipments, ensuring swift and effective resolutions.

Problem Solving and Issue Resolution:

• Proactively identify and resolve any documentation-related issues, working closely with customers, Sales Team, and Shipping lines, any regulatory authorities.
• Handle emergency shipments, ensuring that documentation issues do not cause delays.

Documentation Audit and Reporting:

• Conduct internal audits of export documentation, ensuring it complies with company policies and government regulations.
• Prepare detailed reports on export documentation activities, offering insights into potential process improvements.

Training and Process Improvement:

• Provide training and guidance to team members or other departments regarding best practices in export documentation.
• Identify opportunities to optimize documentation processes and enhance overall efficiency.

Note: Please make sure to attached your resume that includes your latest picture in the resume before clicking the submission button to this application.

**Only shortlisted candidates will be contacted.

Job Requirements:

• Diploma or Degree in International Business, Logistics, Supply Chain Management, Customs Administration, or a related field.
• Additional certifications in Export Documentation or International Trade would be beneficial (e.g., CITP, CES, or equivalent).
• Minimum of 3 years of experience in preparing and managing export documentation for international shipments.
• Experience handling complex export regulations and multimodal documentation for multiple countries.
• In-depth knowledge of HS codes, export licenses, shipping documents, and customs compliance in major markets.
• Take full ownership of the export documentation process, ensuring timely and accurate completion of all documents.
• Proven experience in handling discrepancies, delays, and urgent documentation issues independently.
• Understand and respond to customer-specific requirements related to export documentation, ensuring their needs are met with accuracy and speed.
• Ability to provide clear and effective communication to customers about documentation status and compliance requirements.
• Strong attention to detail, ensuring the precise preparation and verification of export documents such as commercial invoices, packing lists, bills of lading, and certificates of origin.
• Expertise in country-specific regulations, including import/export tariffs, restrictions, and permits for the shipment of goods across borders.
• Knowledge of local customs regulations, avoiding common mistakes and ensuring compliance to prevent shipment delays.

Skills and Competencies:

English Proficiency (Mandatory):

• Fluent in reading, writing, and speaking English. This is a mandatory requirement to ensure clear and effective communication with both internal teams and international clients.
• Strong writing skills to prepare detailed documentation, including formal correspondence and reports, all in English.

Accuracy & Attention to Detail:

• Ability to produce error-free documentation consistently, with a focus on precision to prevent costly mistakes.

Regulatory Knowledge:

• Thorough understanding of international trade regulations, including export controls, tariff codes, country-specific compliance, and customs declarations.

Ownership and Accountability:

• Ability to take ownership of complex tasks and handle responsibilities independently, ensuring the job is done without supervision.

Effective Communication:

• Excellent verbal and written communication skills in English, ensuring that all documentation is clear, concise, and properly formatted for compliance and customer needs.
• Capable of engaging directly with international customers, explaining the documentation process and resolving any issues in real-time.

Problem-Solving Skills:

• Strong analytical skills to identify, address, and resolve documentation issues before they cause significant disruptions to the shipping process.

Time Management & Organizational Skills:

• Ability to prioritize multiple shipments and manage high volumes of documentation, ensuring that deadlines are met without sacrificing accuracy.

Job Type: Full-time

Pay: RM2, RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person

Import & Export Documentation Assistant

Job Responsibilities:

1. Preparing and processing import and export documentation, including invoices, packing lists, bills of lading, and customs declarations
2. Liaising with internal departments, customs authorities, and external logistics providers to ensure the smooth flow of goods and information
3. Maintaining accurate records and databases of all import and export activities
4. Providing support and guidance to the sales and logistics teams on import and export regulations and requirements
5. Identifying and resolving any discrepancies or issues in the documentation process
6. Ensuring compliance with all relevant laws, regulations, and company policies regarding import and export procedures

Job Requirements:

1. At least 2 years of experience in an import/export or customs-related role
2. Strong knowledge of import and export documentation requirements, procedures, and regulations
3. Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
4. Proficient in using Microsoft Office suite, particularly Excel and Word
5. Attention to detail and a keen eye for accuracy
6. Good communication and interpersonal skills, with the ability to work effectively with both internal and external stakeholders
7. Ability to work under pressure in a fast-paced environment
8. Preferred candidates who can speak in Mandarin, English, and Malay, due to the need to communicate with Chinese-speaking clients

If you are interested in this opportunity and believe you have the skills and experience to succeed in this role, please apply now.

About us

Inlet Shipping Line is a leading provider of reliable and efficient freight forwarding solutions, serving a diverse range of clients across various industries. With a strong focus on innovation and customer service, we have established a reputation for excellence in the shipping and logistics sector. Join our dynamic team and contribute to our continued growth and success. Great chance to grow and bring in new business with a top Freight Forwarding Company.

Position: Import & Export Documentation

Location: Klang, Selangor

Industry: Freight Forwarding, Logistics, Shipping

Key Responsibilities:

• Handle import and export shipment.

• Process bookings, prepare documentation and update relevant information in the system.

• To perform and prepare customs declaration as per shipping documentation / according regulation, laws or procedures.
• Serve as a primary contact point of contact for customers, addressing to their inquiries via phone, emails and in-person interaction.
• Develop and maintain good relationship with our stakeholders.
• Provide accurate and timely information regarding vessel schedules and shipment status.
• Keep good communication with the clients and follow up for shipment documentation and legal processing's.

Job Requirements:

• Bachelor's degree or equivalent experience in freight forwarding.
• Preferred 2-3 years relevant working experiences.
• Proficient in Bahasa Malaysia and English.
• Ability to prioritize work, well organized and good coordination
• Good communication skills and proficiency in English Able to start within short notice will be an advantage

What we offer

At Inlet Shipping Line, we are committed to providing our employees with a supportive and rewarding work environment. In addition Competitive Salary & Performance-Based Incentives – Your skills and efforts are valued and rewarded. Career Growth Opportunities – We support your professional development through continuous learning, training, and internal promotions. Supportive Work Environment – Work with a collaborative and respectful team that values diversity and innovation. Work-Life Balance – Enjoy flexible work arrangements and a culture that understands the importance of your time. Employee Benefits – Health coverage, paid leave, travel allowances, and more. Global Exposure – Be part of exciting international shipping operations and expand your career horizons.

Job Requirements:-

1.To coordinate with forwarders on vessel/air freight bookings.

2.Being able to communicate well both verbally and written.

5.Manage all aspects of the shipping process, including scheduling, routing, and tracking shipments.

6.Plan and coordinate daily shipping activities, including scheduling shipments, preparing shipping documents, and coordinating with carriers.

7.Maintain accurate records of shipments, including documentation and tracking information.

8.Manage relationships with carriers, freight forwarders, and other logistics service providers to ensure timely and cost-effective delivery of products.

9.Work closely with the sales and production teams to ensure timely delivery of products to customers.

What you will need to succeed in this role:

1.Must have leadership skill, analytical skill and work ethic, ability to manage team and organize tasks effectively to meet deadlines.

2.Must be proficient in MS Office application skill (Excel, Power Point, Word & Outlook)

3.Bachelor's Degree or min Diploma in any field

4.1-2 years experience in export / import shipping from manufacturing company's shipping department with good understanding of incoterms for international trade. Prepare sales contract , local delivery invoice and DO.

5.Competent, meticulous and accurate in preparing and handling shipping documentation and operations

6.Experience in interpreting and negotiating Letter of Credits (LC)

7.Competency in Custom Declaration Procedure - Import & Export, leadership skill and good communication.

• Managed all import/export documentation, including Bill of Lading, NOA, and certificates.
• Coordinated with customers and forwarding agents on shipment and container status.
• Assisted Customer Service team in preparing Customs Forms (K1, K2, K8, K9).
• Ensured compliance with proper import/export procedures.
• Responded promptly to customer and overseas agent inquiries.

Job Type: Full-time

Pay: RM1, RM2,000.00 per month

Work Location: In person

Export Documentation:

• Prepare and process export shipping documents such as commercial invoices, packing lists, bills of lading, certificates of origin, and export declarations.
• Ensure documents comply with international regulations and customer requirements

Customs & Regulatory Compliance:

• Ensure all export activities comply with Malaysian and international customs laws and trade regulations.
• Liaise with customs brokers and government authorities

Logistics & Shipment Coordination:

• Arrange and coordinate shipment schedules by sea, air, or land.
• Coordinate with freight forwarders, carriers, and warehouse staff to ensure timely shipments

Order & Inventory Management:

• Receive and process export orders
• Ensure accuracy of quantities, pricing, and delivery terms

Communication with Clients:

• Serve as the liaison for international customers on shipment updates and documentation queries.
• Provide shipment updates and resolve any issues related to delivery or documentation

Trade Compliance & Regulations:

• Keep updated on changes to export regulations, sanctions, and documentation practices.
• Implement necessary procedures to ensure compliance

Inventory & Stock Coordination:

• Coordinate with the warehouse to ensure product availability
• Track shipments and maintain accurate records

Problem Solving:

• Handle any issues or delays during the export process
• Resolve customer complaints or transportation problems

Reporting & Record Keeping:

• Maintain organized records of all export transactions
• Prepare reports on export volumes, performance, and issues for management review

Requirements

• Possess at Diploma/Degree in Business Administration, Logistics, International Trade or related field
• Minimum 2 years of experience in export documentation.
• Candidate with accounting background will have an added advantage.
• Knowledge of export laws, custom procedures, international shipping practices and etc.
• Proficient in Microsoft Application such as MS Word and MS Excel
• Meticulous, independent, proactive, good organization skill, ability to multitask and meet deadlines
• Responsible with a positive attitude and willingness to learn
• Candidate with ERP System knowledge will be advantage
• Good command in English and Bahasa Malaysia
• Applications must be willing to work in Dataran Prima, Petaling Jaya

Position: Export Coordinator

Location: No. 15, Jalan Eco Perindustrian 4/3, Eco Business Park V, Eco Grandeur Puncak Alam

Industry: Manufacturing/ Trading

Job type: Full time

Responsibilities:

• Prepare and manage export documentation.
• Arrange customers orders and preparing quotations.
• Coordinate with freight forwarders, and shipping lines.
• Track and follow up progress with clients on orders and delivery schedules.
• Handle customer inquiries regarding shipment status and documentation.
• Ensure compliance with international trade regulations and company procedures.
• Maintain accurate records and filing of all export documents.
• Support the export team in daily administrative tasks.
• Other tasks as assigned by the Management from time to time.

Requirements:

• Diploma or Degree in Logistics, Sales, International Business, or a related field.
• 1–2 years of experience in export/import operations or logistics is an advantage.
• Strong attention to detail and organizational skills.
• Good communication skills, both written and verbal.
• Ability to multitask and work in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Knowledge of shipping terms (Incoterms), customs procedures, and export regulations is a plus.

· Required Language(s): English, Bahasa Malayu, Chinese (optional).

Pay: RM2,000 – RM3,000 per month

Job Types: Full-time, Permanent

Pay: RM2, RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave

Work Location: In person

Expected Start Date: 10/01/2025

JOB VACANCY

POSITION - EXPORT COORDINATOR

LOCATION - BUKIT TINGGI, KLANG

SALARY - RM

· Able to handle import(10%) & export and switch(90%) documentation

· Preparation of export documents e.g. Invoice, Packing List and BL and bank submission

· Able to handle LC documents (export)

· Liaise with shipping lines & forwarding agent

· Able to handle customer requirement

· Update booking and other shipping doc assign by superior

If you have the experience above, kindly email your resume to SHUEAGENSI GMAIL.COM

Job Type: Full-time

Pay: RM2, RM3,500.00 per month

Work Location: In person