488 Executive Support jobs in Malaysia

• Assist the General Manager in handling daily operations, tasks, and strategic planning.
• Manage scheduling, meeting arrangements, travel plans, and correspondence.
• Prepare reports, meeting minutes, presentations, and internal communications.
• Monitor project progress and ensure timely follow-up on action items.
• Support HR and admin-related functions, including recruitment, payroll, and employee record maintenance
• Assist with general administrative tasks and provide day-to-day support to management
  
  

• Minimum education: Secondary School or higher
• At least 2 years of experience in a similar dual-role (Personal Assistant + HR/Admin support)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Working knowledge of labor laws, payroll software, and statutory compliance (e.g. EPF, SOCSO, EIS)
• Strong organizational, communication, and multitasking skills
• Ability to speak Mandarin is an added advantage
• Must possess a valid driving license â occasional travel required (e.g., purchasing office supplies, attending team-building events, or delivering gifts)
• Preferable Mandarin Speaking Candidate
• Working location - Taman Kempas Utama
  
  

• Sick Leave
• Annual Leave
• Maternity Leave
• Bereavement Leave (paid time off to cope with the loss of loved one)
• Free Laptop for Work
• EPF and SOCSO
• Company Activities (team building, outings, social gatherings)
• Company Trip
• Performance Bonus
• Remote accommodation included

• Maintaining records, databases and filing systems.
• Overseeing clerical tasks, such as sorting and sending emails.
• Keeping an inventory of office supplies
• Prioritize work according to deadlines, importance and urgency.
• Ability to multitasks.
• Organizing events and functions.
• Ability to reply internal staffs and director messages, even after working hours and weekend.

Requirements:

• At least 1 year experience in handling administration tasks.
• Good Organization Skills.
• Own Laptop required.
• Driving License required.

Remuneration:

• Basic RM3000 + parking allowance + basic benefits according Labor Law

Add expected salary to your profile for insights

We are seeking a highly organised and efficient Personal Assistant to join the team. This full-time role will provide strategic support to the senior leadership, ensuring seamless day-to-day operations and the facilitation of key business objectives.

What you'll be doing

• Providing comprehensive administrative and secretarial support
• Assisting with the preparation of presentations, reports, and other important documents
• Researching and compiling information to support decision-making processes
• Liaising with internal and external stakeholders to ensure a high level of customer service
• Maintaining confidentiality and discretion when handling sensitive information

What we're looking for

• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively
• Strong written and verbal communication skills, with a professional and confident demeanour. Fluent in Mandarin is an advantage
• Ability to work independently
• Adaptable and flexible, with a keen eye for detail and the capacity to work under pressure
• Must possess a valid driving license
• Fresh graduates are encouraged to apply

Salary: Please include your expected monthly basic salary.

Number of applicants, Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Do you have customer service experience?
• Which of the following languages are you fluent in?
• Do you have secretarial experience?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

This job is a chance to be the CEO's trusted right-hand person at Airda, a fast-growing skincare startup in Malaysia. You might like this job because you’ll play a key role in shaping the future of brands that impact people's lives.

Airda - Malaysia's First Fully Remote Personal Care Brand Startup
We work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.

We are a fast-growing Malaysia startup with customers in Malaysia and Singapore and ambitions to expand globally. Our mission is to discover and empower the true nature of businesses that progress humanity forward.

We build life-changing eCommerce brands in skincare, lifestyle, nutrition, and beyond, offering great value to our customers.

Are you a growth-oriented team player who wants to create a meaningful impact?
If so, join our team!

OBJECTIVE:

To serve as the CEO’s right-hand person — ensuring his time, energy, and focus are maximized by handling both personal and business matters with precision, discretion, and care. This is not a stepping-stone role, but a long-term opportunity for someone who takes pride in being the trusted go-to person for a company leader.

JOB RESPONSIBILITES:

• Anticipate the CEO’s needs and proactively manage his schedule, priorities, and follow-ups.
• Own projects and initiatives from start to finish, ensuring nothing slips through the cracks.
• Keep operations smooth by handling details, follow-ups, and problem-solving behind the scenes.
• Liaise with teams and partners to keep information flowing and deadlines met.
• Maintain absolute confidentiality and professionalism in every matter.
• Handle occasional personal errands and driving needs (rare occasions).

Skills and Qualifications:

• Demonstrated ability to work independently with minimal supervision.
• Valid driving license and access to a car.
• Experience in business development, operations, support or personal assistant roles would be a plus.

Preferred Soft Skills:

• Sees being an Personal Assistant as a long-term career, not a temporary role.
• Excellent English language skills (both written and spoken).
• Proficient in Mandarin or Malay is a bonus.
• Thrives in a support role with behind-the-scenes influence.
• Enjoys structured systems, checklists, and details.
• Discreet, loyal, and trustworthy to handle sensitive matters.
• Tech-savvy and comfortable with remote work tools.
• Strong ability to self-learn and adapt quickly.
• Male candidates preferred (due to occasional travel with CEO).

Independent Thinking

We fund the purchase of essential work devices like laptops and mobile phones.

We fund your lifestyle, personal care, and healthcare services.

We back your passion for learning with support for courses and books.

Our KL HQ is a collaboration, brainstorming, and team bonding space.

Work where you're most productive; we embrace flexibility, trust, and productivity.

We reward outstanding performance, contributions, and commitment to our shared goals.

Empowering the True Nature of BusinessAirda - Malaysia's First Fully Remote Personal Care Brand StartupWe work closely with our in-house brands over time, shaping everything from marketing strategy to customer experience, team culture, and long-term growth plans. We're in it for the long haul — we build, nurture, and grow with the brands we believe in.We are a fast-growing Malaysia startup with customers in.

Job description
* Schedule meetings and manage calendars
* Answer phone calls and emails and take messages
* Take accurate and comprehensive notes at meetings
* Help with daily time management
* Run errands as requested
* Plan travel, including flights, accommodation and ground transportation
* Coordinate events and speaking engagements
* Draft correspondence such as emails and letters
* Preparing training slide / meeting slide
* Video shooting / editing

Requirements
* MS Office and English proficiency
* Outstanding organizational and time management skills
* Up-to-date with the latest office gadgets and applications
* Ability to multitask and prioritize daily workload
* Excellent verbal and written communications skills
* Discretion and confidentiality
* PA diploma or certification would be considered an advantage
* Video shooting / editing skill
* Good in social media

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

Company Overview
The Roof Realty is an emerging real estate agency focused on providing sales and property management of residential, commercial and industrial properties in Malaysia. Founded in mid-2010 by a team whose aim is to help others find their ideal homes and investment, The Roof Realty (formerly known as Prop Champ) continuously strives to provide the maximum results for its clientele. We know that real estate clients want to deal with negotiators that have knowledge, expertise, honesty, integrity, and are committed to achieving the best possible result for them. We at The Roof Realty provide ongoing training to ensure our team is aware of the latest industry trends as well as changes to laws and conditions to maintain clients’ utmost interest. With our incredibly talented, skilled and committed people, the company has grown to the next level.

We are an established consulting firm in Kuching providing tax and corporate advisory services to clients investing in a wide range of businesses and industries.

Qualifications

Candidate with SPM/STPM/Diploma in Business Administration/Secretarial Studies or equivalent.

Good communication skills and proactive character are essential.

Good command in English and Mandarin is essential, and must be computer literate (MS Office).

Proficient typing skills are a pre-requisite.

Working experience in related fields is an added advantage.

Fresh graduates are encouraged to apply.

Training will be provided.

Tasks & responsibilities

Assist two (2) Partners in organizing, handling, and managing their work-related matters.

Medical benefits included.

Company Description

Tenpower is a leading cylindrical lithium-ion battery cell developer and manufacturer for multiple application markets.

Role Description

This is a full-time on-site role for a Mandarin Translator at Tenpower in Banting. The Mandarin Translator will be responsible for

Responsibilities

• Translate written and verbal communications between Mandarin and English, ensuring accuracy and cultural sensitivity.
• Complete translation tasks for various departments within the company promptly and with high quality, focusing on Chinese-English translations to ensure content accuracy.
• Handle urgent and important documents assigned by various departments.
• Assist in project coordination and follow-up on action items with relevant departments.
• Act as a liaison between the executive and internal/external stakeholders.
• Maintain proper filing and document control, both electronic and physical.
• Assist in proofreading, maintaining, and updating style guides, and collaborate on maintaining the terminology database.
• Perform other translation, product-related, and relevant tasks as needed.

Qualifications

• Fluency in Mandarin and English
• Fresh Graduates are welcome to apply
• Excellent communication and interpersonal skills
• Attention to detail and accuracy in translations
• Knowledge of technical and industry-specific terminology
• Ability to meet deadlines and work efficiently
• Relevant certification or degree in translation or language studies

At MR DIY International, we're more than a global home improvement brand, we're a catalyst for ambitious talent ready to grow beyond borders.

With over 5,000+ stores across 14 countries globally, we offer unmatched international exposure to those looking to build a meaningful, global career. From retail operations and merchandising to strategy, tech, and supply chain. Your work here shapes how millions of customers shop every day.

Job Summary

The Personal Assistant provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling sensitive information with discretion. This role will ensure the executive’s day-to-day activities run smoothly and efficiently, enabling them to focus on strategic initiatives and organizational priorities.

Responsibilities :

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Plan, coordinate, and facilitate meetings, ensuring agendas, materials, and minutes are prepared and distributed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist in planning, managing, and executing projects and events.
• Track and ensure the completion of tasks and projects
• Maintain confidentiality of sensitive information and ensure smooth office operations.
• Manage expense reports, invoices, and budget tracking for the executive's activities.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or any related field.
• Minimum 5 years of experience as an Personal Assistant or similar role supporting senior executives
• Excellent written and verbal communication skills, proficient in Microsoft Office.
• Ability to work independently, anticipates needs and takes initiative, and resourceful.
• Has a high level of discretion, professionalism and attention to detail.
• Proactive, solutions oriented with a positive attitude, flexible and adaptable to changing priorities and deadlines, strong interpersonal skills.
• Proficient in Mandarin, as the incumbent will be required to liaise with stakeholders from China.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
  
  

• **MINIMUM 3 YEARS OF EXPERIENCE
• Able to speak in English, Bahasa Malaysia and Mandarin
• Fresh graduate are welcome to apply
• Candidates must possess at least Diploma
• Managing schedules, appointments, and meetings for supervisors or managers, ensuring smooth daily operations.
• Responsible for answering phones, responding to emails, and directing inquiries to the appropriate person or department.
• Maintaining filing systems, organizing and updating records to ensure easy access and retrieval of information.
• Performing various administrative tasks such as data entry, expense reporting, and ordering office supplies.
• Acting as a point of contact for employees
• Ensuring the office remains clean, organized, and presentable for both employees and visitors.
• Continuously improving administrative processes and procedures to enhance efficiency and productivity within the office.
  
  

• KWSP , SOCSI , SIP
• 5 Working Days
• Medical Claim