343 Executive Coordinator jobs in Malaysia

**Additional Information**
**Job Number** 25135912
**Job Category** Human Resources
**Location** Sheraton Johor Bahru, Jalan Storey, Johor Bahru, Malaysia, Malaysia, 80300VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Assist in monitoring/tracking employee relations issues including resolution and follow-up. Assist and support management and the leadership team with handling and resolving Human Resources issues. Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards. Inform Human Resources management of issues related to employee relations. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Disseminate information to employees related to employer-employee relations, employee activities, and personnel policies and programs. Review and ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's). Assist in logistics, administration, and scheduling of annual employee surveys. Answer phone calls and record messages.
Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager. Maintain confidentiality of proprietary information. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: At least 1 year of supervisory experience.
License or Certification: None
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
When you join the Sheraton family, you become a member of its global community. We've been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you're a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be 'The World's Gathering Place'. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Join to apply for the

Human Resources Executive/Coordinator-Sheraton Johor Bahru

role at

Sheraton Hotels & Resorts Additional Information Job Number:

25135912 Job Category:

Human Resources Location:

Sheraton Johor Bahru, Jalan Storey, Johor Bahru, Malaysia, 80300 Schedule:

Full Time Located Remotely?

No Position Type:

Non-Management Position Summary Assist in monitoring employee relations issues, supporting management with HR matters, ensuring compliance in hiring processes, and maintaining employee records. Support logistics for employee surveys, handle inquiries, and foster positive employee relations. Perform administrative tasks and support safety policies. Preferred Qualifications High school diploma or G.E.D. At least 1 year of related work experience At least 1 year of supervisory experience At Marriott International, we are dedicated to being an equal opportunity employer, fostering an environment that values diversity and inclusion. Join us to be part of a global community that values your unique background and experiences.

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We are seeking a proactive and detail-oriented Operations & Event Executive to join our dynamic team. The job description includes:

1. Manage event logistics, including venue setup, equipment, transportation, and on-site operations.
2. Coordinate with vendors, suppliers, and internal teams to ensure timely delivery of event materials and services.
3. Assist in planning, organizing, and executing events from start to finish, including fitness classes, mindfulness sessions, and health workshops.
4. Oversee event processes and provide on-site support for participants.
5. Prepare post-event reports, analyze feedback, and recommend improvements.
6. Must have own transportation as we move around frequently!

Job Requirements

• Excellent organizational and multitasking abilities.
• Strong communication and problem-solving skills.
• A customer-oriented attitude.
• Ability to work well with a team.
• Ability to work under pressure and adapt to dynamic environments.
• Must have own car for logistics of event items.

Skills

• Interpersonal Communications
• Ad Hoc Reporting
• Event Management
• Project Management
• Customer Relationship Management
• Operations Management
• Event Planning
• Effective Communication

Company Benefits EPF & SOCSO

We contribute to your EPF & SOCSO as per the legal requirements.

Grow and Earn

Have a wellness-related idea in mind that you love doing and can contribute? We're always ready to help you grow and earn from it!

While we take care of clients' well-being, let's first take care of ours with Physio sessions, Wellness Allowances, health screenings, and more!

Participate in Fun Wellness Events

As part of our services, we plan health and wellness events, so you get to experience the events firsthand!

Learn

We value continuous learning and have allocated a "Learning Fund" for each team member to take up a course each year.

Engage Life is an award-winning, unique wellness platform designed to foster sustainable societal transformation and improve quality of life in all its dimensions. Our mission is to promote a sustainable culture of health and wellness for businesses, individuals, and communities.

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Company Description

About SEEK

SEEK operates market-leading online employment marketplaces, including Jobstreet and Jobsdb in Asia. SEEK has been helping people live more fulfilling and productive working lives and helping organisations succeed for over 25 years.

Founded and headquartered in Melbourne, Australia, SEEK has grown into a multinational technology company with over 3,300 employees and is listed on the Australian Securities Exchange.

SEEK’s presence spans Australia, New Zealand, Hong Kong, Indonesia, Malaysia, the Philippines, Singapore and Thailand. Additionally, SEEK has minority investments in employment marketplaces in China, South Korea and Bangladesh.

SEEK develops and applies innovative data and technology tools to facilitate high-quality matching and improve reliability of marketplace information.

In 2021, 2022, 2023 and 2024, SEEK was recognised as one of Australia’s Top Ten Places to Work in Technology in the AFR BOSS Best Places to Work awards. SEEK was also named a 5-Star Employer of Choice by HRD Asia in 2024 and won four accolades at TalentCorp’s Life at Work Awards 2023 in Malaysia.

The Role

As a Team Assistant at SEEK, you'll be part of a fast-paced and supportive environment where you can make a real difference. You'll work on complex challenges that have a direct impact on people's lives, helping us evolve our business and reach new heights.

You will support two key senior leaders within our Product team - the General Manager, SEEK Pass and Director, Jora. The primary focus of this role is to provide outstanding administrative support and assistance for these leaders, and their teams where appropriate.

The Team Assistant will play a key part in supporting the culture of the team and ensuring the smooth running of team functions including their rituals. You will be a part of a broader pool of assistants across Asia Pacific region and expected to provide coverage support for each other, as needed.

The Team Assistant accountability may change or evolve over time aligned with business requirements.

All our Product teams are distributed across Asia Pacific, and therefore this role involves collaboration with executives, leaders and team members across multiple countries and locations.

The Team

Our Leaders and teams are based in both ANZ and Asia, so work very collaboratively across these regions.

The successful individual will have interactions with the following stakeholder groups:

• Executives and Senior Leaders across SEEK
• The Product leadership Team
• Enterprise functions including HR and Finance, and those within our Asia and ANZ Commercial business
• Other Executives and Assistants – within Product and across SEEK
• External stakeholders – e.g. vendors

Job Description

• Create, maintain and adapt team rituals including preparing meeting agendas, presentations and calendar events.
• Onboarding and offboarding of team members, ensuring a focus on continuous improvement by working with the wider SEEK business to create the best experience for team members.
• Manage logistics associated with team activities, offsite, functions, or events, including planning and execution.
• Comprehensive and sophisticated diary management for leaders.
• Provide expense reconciliation and invoice management accurately and on time.
• Coordinating internal and external meetings across multiple time zones, ensuring seamless coordination of technology and participants both external and internal.
• Coordinate complex travel arrangements, including multi-destination itineraries, visa applications and accommodation bookings.
• Act as a trusted business partner to leadership, supporting SEEKs processes and team initiatives.
• Ability to handle confidential and sensitive information with a high level of integrity and discretion.
• Contribute and lead team and citizenship rituals that strengths team culture and collaboration that makes SEEK a great place to work! Support initiatives such as SEEK's twice a year hub gathering for team wide collaboration and celebration.
• Liaise professionally with management across external businesses and international SEEK operations.
• Serve as the primary point of contact for leaders, ensuring that communications are filtered and managed professionally.
• From time to time, provide coverage for PAs within Product, Technology or across SEEK.
• Handle various and diverse administrative requests including contact list updates and merchandise coordination.
• Provide ad hoc support to other senior team members (as required).

Qualifications

• Experience supporting Senior leaders and ability to manage multiple direct leaders and calendars.
• Proven experience in broad administrative duties including but not limited to extensive diary and travel management (international travel, visas and itineraries), expenses, and coordination of meetings, agendas, materials and presentations.
• Ability to handle and prioritise multiple and varied tasks in a rapidly changing environment where adaptability is critical.
• The ability to build strong working relationships with a range of stakeholders across the business and APAC region.
• Up-to-date knowledge of corporate digital technologies and MS office suite (Outlook, PowerPoint, Excel) at advanced level.
• A positive, helpful and can-do attitude with a strong sense of collaboration and flexibility.
• High level of problem-solving skills and pragmatic thinking.
• Experience working in a fast paced and dynamic office environment.
• Self-motivated, proactive and able to work with high autonomy with minimum supervision or guidance and comfortable with ambiguity.
• Strong communication, interpersonal and negotiation skills.
• Strong influencing skills and the ability to effectively manage stakeholder expectations.

Other Qualifications, Skills, and Experience

• Tertiary qualifications are not essential but highly regarded.

Additional Information

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with a diverse group of backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable approach but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

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Company Description About SEEK SEEK operates market-leading online employment marketplaces, including Jobstreet and Jobsdb in Asia. SEEK has been helping people live more fulfilling and productive working lives and helping organisations succeed for over 25 years. Founded and headquartered in Melbourne, Australia, SEEK has grown into a multinational technology company with over 3,300 employees and is listed on the Australian Securities Exchange. SEEK’s presence spans Australia, New Zealand, Hong Kong, Indonesia, Malaysia, the Philippines, Singapore and Thailand. Additionally, SEEK has minority investments in employment marketplaces in China, South Korea and Bangladesh. SEEK develops and applies innovative data and technology tools to facilitate high-quality matching and improve reliability of marketplace information. In 2021, 2022, 2023 and 2024, SEEK was recognised as one of Australia’s Top Ten Places to Work in Technology in the AFR BOSS Best Places to Work awards. SEEK was also named a 5-Star Employer of Choice by HRD Asia in 2024 and won four accolades at TalentCorp’s Life at Work Awards 2023 in Malaysia. The Role As a Team Assistant at SEEK, you'll be part of a fast-paced and supportive environment where you can make a real difference. You'll work on complex challenges that have a direct impact on people's lives, helping us evolve our business and reach new heights. You will support two key senior leaders within our Product team - the General Manager, SEEK Pass and Director, Jora. The primary focus of this role is to provide outstanding administrative support and assistance for these leaders, and their teams where appropriate. The Team Assistant will play a key part in supporting the culture of the team and ensuring the smooth running of team functions including their rituals. You will be a part of a broader pool of assistants across Asia Pacific region and expected to provide coverage support for each other, as needed. The Team Assistant accountability may change or evolve over time aligned with business requirements. All our Product teams are distributed across Asia Pacific, and therefore this role involves collaboration with executives, leaders and team members across multiple countries and locations. The Team Our Leaders and teams are based in both ANZ and Asia, so work very collaboratively across these regions. The successful individual will have interactions with the following stakeholder groups: Executives and Senior Leaders across SEEK The Product leadership Team Enterprise functions including HR and Finance, and those within our Asia and ANZ Commercial business Other Executives and Assistants – within Product and across SEEK External stakeholders – e.g. vendors Job Description

Create, maintain and adapt team rituals including preparing meeting agendas, presentations and calendar events. Onboarding and offboarding of team members, ensuring a focus on continuous improvement by working with the wider SEEK business to create the best experience for team members. Manage logistics associated with team activities, offsite, functions, or events, including planning and execution. Comprehensive and sophisticated diary management for leaders. Provide expense reconciliation and invoice management accurately and on time. Coordinating internal and external meetings across multiple time zones, ensuring seamless coordination of technology and participants both external and internal. Coordinate complex travel arrangements, including multi-destination itineraries, visa applications and accommodation bookings. Act as a trusted business partner to leadership, supporting SEEKs processes and team initiatives. Ability to handle confidential and sensitive information with a high level of integrity and discretion. Contribute and lead team and citizenship rituals that strengths team culture and collaboration that makes SEEK a great place to work! Support initiatives such as SEEK's twice a year hub gathering for team wide collaboration and celebration. Liaise professionally with management across external businesses and international SEEK operations. Serve as the primary point of contact for leaders, ensuring that communications are filtered and managed professionally. From time to time, provide coverage for PAs within Product, Technology or across SEEK. Handle various and diverse administrative requests including contact list updates and merchandise coordination. Provide ad hoc support to other senior team members (as required). Qualifications

Experience supporting Senior leaders and ability to manage multiple direct leaders and calendars. Proven experience in broad administrative duties including but not limited to extensive diary and travel management (international travel, visas and itineraries), expenses, and coordination of meetings, agendas, materials and presentations. Ability to handle and prioritise multiple and varied tasks in a rapidly changing environment where adaptability is critical. The ability to build strong working relationships with a range of stakeholders across the business and APAC region. Up-to-date knowledge of corporate digital technologies and MS office suite (Outlook, PowerPoint, Excel) at advanced level. A positive, helpful and can-do attitude with a strong sense of collaboration and flexibility. High level of problem-solving skills and pragmatic thinking. Experience working in a fast paced and dynamic office environment. Self-motivated, proactive and able to work with high autonomy with minimum supervision or guidance and comfortable with ambiguity. Strong communication, interpersonal and negotiation skills. Strong influencing skills and the ability to effectively manage stakeholder expectations. Other Qualifications, Skills, and Experience Tertiary qualifications are not essential but highly regarded. Additional Information At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart. We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with a diverse group of backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable approach but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

#J-18808-Ljbffr

We are seeking a proactive and detail-oriented

Operations & Event Executive

to join our dynamic team. The job description includes: Manage event logistics, including venue setup, equipment, transportation, and on-site operations. Coordinate with vendors, suppliers, and internal teams to ensure timely delivery of event materials and services. Assist in planning, organizing, and executing events from start to finish, including fitness classes, mindfulness sessions, and health workshops. Oversee event processes and provide on-site support for participants. Prepare post-event reports, analyze feedback, and recommend improvements. Must have own transportation as we move around frequently! Job Requirements

Excellent organizational and multitasking abilities. Strong communication and problem-solving skills. A customer-oriented attitude. Ability to work well with a team. Ability to work under pressure and adapt to dynamic environments. Must have own car for logistics of event items. Skills

Interpersonal Communications Ad Hoc Reporting Event Management Project Management Customer Relationship Management Operations Management Event Planning Effective Communication Company Benefits

EPF & SOCSO

We contribute to your EPF & SOCSO as per the legal requirements. Grow and Earn

Have a wellness-related idea in mind that you love doing and can contribute? We're always ready to help you grow and earn from it! While we take care of clients' well-being, let's first take care of ours with Physio sessions, Wellness Allowances, health screenings, and more! Participate in Fun Wellness Events

As part of our services, we plan health and wellness events, so you get to experience the events firsthand! Learn

We value continuous learning and have allocated a "Learning Fund" for each team member to take up a course each year. Engage Life is an award-winning, unique wellness platform designed to foster sustainable societal transformation and improve quality of life in all its dimensions. Our mission is to promote a sustainable culture of health and wellness for businesses, individuals, and communities.

#J-18808-Ljbffr

JOB SUMMARY:

Coordinate the project schedule, budget, issues and risks of the project. To ensure the project is well-organized and that it runs smoothly, include communicating with various departments in the organization, authorities, ports/sites, clients and others to ensure everyone is on the same page.

To support project department in commercial, operational, Bulk commodity, e-Commerce, shipping agency and etc.

KEY RESPONSIBILITIES:

1. Responsible for implementing the import and export operations process, including trailers, customs declarations, coordinating/communicating with shipping companies and peers;

2. To prepare and to get confirmation from customers/agents/shippers timely and accurately;

3. To be responsible for sending documents to relevant parties timely without delay;

4. To be responsible for tracking cargo status and updating the information entry system accurately;

5. To be responsible for coordinating project sites and ports;

6. To be responsible for handling emergencies and report to superiors from time to time;

7. To support the Bulk commodity, E-Commerce, and Shipping Agency operations as and when required.

8. To follow company SOP and optimize the process continuously;

9. Commercial

To be responsible for preparing quotations, involved in tendering process, billing preparations and payment collections;

10. Project Operations

– Indoor operations including documentation, coordination and liaise with clients and vendors;

– Outdoor operations including working with team members at ports and on-site, liaising with ports/site person in charge, arranging of transporters, communicating with clients, liaising with authorities, etc

– Involve in project operations from preparation stage until the end of the project;

– Making sure that your team has the tools they need to execute the project;

– To execute and monitor a project schedule based on the milestones, due dates and estimates for those materials that are required and other resources, and report the project progression timely;

– To be responsible for the documentation of each phase of the project, as well as making summary reports that will be presented to the organization’s management team;

11. To comply with ISO management system;

12. Any other task as assigned from time to time.

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Office Management Executive About the job

Key Responsibilities

• Manage daily office operations, including maintaining a clean and organized office environment.
• Handle document filing, organization, and management to ensure data accuracy and confidentiality.
• Coordinate meetings, travel arrangements, and calendar management.
• Assist with office procurement and inventory management.
• Manage office supplies for onboarding and asset recovery for offboarding.
• Liaise with vendors, service providers, and external partners to ensure quality service.
• Organize company events, team-building activities, and other internal initiatives.
• Handle office correspondence, emails, and other communication tasks.
• Perform other administrative tasks as assigned by the management.

Job Requirements

• Diploma or above in Administration, Business Management, or related fields is preferred.
• Minimum 1 year of relevant experience in administrative roles. Previous experience in startups is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills.
• Strong organizational and multitasking abilities.

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The Role.
As an Executive Project Coordinator at The Makeover Guys (Sarawak), you’ll orchestrate multiple makeover projects from a high-level vantage point—assigning work to Site Supervisors, balancing resources, and keeping every timeline and quality benchmark on track. You’ll steer schedules, resolve bottlenecks, liaise with Sales, Design, Procurement, and vendors, and ensure each site team has what it needs to deliver stunning results, smoothly and on time. We welcome candidates from all races, religions, genders, sexual orientations, and ages to join us!

What You’ll Do.
1. Assign new projects to Site Supervisors based on workload and complexity, and advise on scheduling and sequencing.
2. Maintain a live dashboard to track project milestones, critical paths, and potential risks.
3. Monitor site progress, workmanship quality, communication flow, and escalate issues where needed.
4. Gather feedback on vendor performance for the Procurement Team and align scopes through regular syncs with Sales and Design teams.
5. Improve SOPs, reporting templates, and resource planning processes while providing weekly progress reports to management.
6. Handle additional tasks as assigned.

Who You Are.
1. A team player and problem solver with a willingness to learn.
2. Strong planning, execution, and coordination skills.
3. Responsible, dependable and honest

Working Arrangement.
On-site. Work closely with our team members from Sales, Design, Procurement, and other vendors.

Perks & Benefits.
- People : The Makeover Guys is the place for you to surround yourself with young, vibrant, and innovative people!
- Travel Subsidies : Worried about your petrol, toll, and parking fee for work? We got you covered!
- Growth : We strive for our team members to progress in their career at The Makeover Guys!
- Upskill : Our People & Culture team is dedicated to preparing learning & development opportunities for our team members.

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