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697 Executive Assistant jobs in Malaysia

Executive Assistant

Kuala Lumpur, Kuala Lumpur Ernst & Young Advisory Services Sdn Bhd

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Job Description

Press Tab to Move to Skip to Content Link At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Technology, Talent Team, Brand Marketing and Communications, Business Development and Risk Management. The opportunity With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. Your key responsibilities The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include: Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination Printing, scanning, and preparing documents for AR register Raise invoice/credit note (if any) Handling courier and by hand letters Booking of meeting rooms, arranging for refreshments and projectors. Maintain mailing list eg. for sending out greeting cards Handle department’s leave and MCs Handling timesheet and expenses Handle storage and raising invoices for advance storage Manage filing room’s files You’ll need to ensure smooth and efficient running of the department in all administrative matters. Skills and attribute to success Strong organizational skills Drive to excel professionally, and to guide and motivate others Good written and verbal communication skills Dedicated, innovative, resourceful, team player and able to work under pressure Foster an efficient, innovative and team-oriented work environment To qualify for the role you must have At least Diploma in Business Administration / Management, or a related field Minimum of 3-5 years of work experience in the related field Ideally, you’ll also have Experience in administrative support or equivalent What we look for Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you. What we offer EY offers a competitive remuneration package commensurate with your work experience,where you’ll be rewarded for your individual and team performance. We are committed tobeingan inclusive employer and are happy to consider flexible working arrangements(FWA), where this may be needed, guided by our FWA Policy. Plus, we offer: Continuous learning:

You’ll develop the mindset and skills to navigate whatever comes next. Success as defined by you:

We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. Transformative leadership:

We’ll give you the insights, coaching and confidence to be the leader the world needs. Diverse and inclusive culture:

You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today. Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Provider Description Enabled SAP as service provider "route" is used for session stickiness "careerSiteCompanyId" is used to send the request to the correct data center "JSESSIONID" is placed on the visitor's device during the session so the server can identify the visitor

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Executive Assistant / Integration Support

Kuala Lumpur, Kuala Lumpur ELSA ENERGY

Posted 1 day ago

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Job Description

Overview

Position: Executive Assistant / Integration Support

Location: Kuala Lumpur, Malaysia

Industry: Oil & Gas

Responsibilities

Coordinate meetings, track action items, and ensure timely follow-up.
Assist in preparing reports, presentations, and documentation for integration progress.
Monitor key deliverables, timelines, and milestones to support successful implementation.
Collaborate with internal stakeholders to ensure alignment and effective communication.
Maintain accurate records, documentation, and integration-related databases.
Provide administrative and coordination support to integration teams and leadership.
Support ad-hoc tasks and initiatives related to organizational integration and change.

Qualifications

Diploma/Degree in Business Administration, Project Management, or related field.
2-4 years of experience in coordination, project support, or integration-related roles (oil & gas or multinational environment is an advantage).
Strong organizational and communication skills.
Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
Detail-oriented, proactive, and able to work in a fast-paced environment.

Note

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

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Executive Assistant / Integration Support

Kuala Lumpur, Kuala Lumpur ELSA ENERGY

Posted 1 day ago

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Job Description

Overview

Position: Executive Assistant / Integration Support Location: Kuala Lumpur, Malaysia Industry: Oil & Gas Responsibilities

Coordinate meetings, track action items, and ensure timely follow-up. Assist in preparing reports, presentations, and documentation for integration progress. Monitor key deliverables, timelines, and milestones to support successful implementation. Collaborate with internal stakeholders to ensure alignment and effective communication. Maintain accurate records, documentation, and integration-related databases. Provide administrative and coordination support to integration teams and leadership. Support ad-hoc tasks and initiatives related to organizational integration and change. Qualifications

Diploma/Degree in Business Administration, Project Management, or related field. 2-4 years of experience in coordination, project support, or integration-related roles (oil & gas or multinational environment is an advantage). Strong organizational and communication skills. Proficient in Microsoft Office Suite (Excel, PowerPoint, Word). Detail-oriented, proactive, and able to work in a fast-paced environment. Note

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

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Executive Assistant

Kuala Lumpur, Kuala Lumpur Zurich 56 Company Ltd

Posted 3 days ago

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Job Description

Executive Assistant

Purpose:
We are seeking a dedicated Executive Assistant to provide management assistance and support strategic analysis for senior management members. This role is crucial in aiding day-to-day activities and contributing to the realization of strategic objectives in the designated area.

Nature of Work:

Screening and answering phone calls, responding to simple emails, and forwarding incoming mail.
Greeting and directing internal and external customers, handling inquiries, and providing general clerical services.
Providing data and basic analysis for monthly financial reporting to support decision-making.
Organizing and prioritizing assignments to ensure timely and accurate completion of work.
Composing routine and non-routine correspondences from brief notes or instructions.
Controlling, coordinating, and maintaining senior management's schedules, meetings, appointments, and other activities.
Coordinating travel logistics and preparing expense reports.

Performance Management Accountabilities:

Demonstrate commitment to corporate values.
Participate in the performance management cycle and take action to improve job performance.
Assist and support co-workers and manage personal development.

Skills Required:

Functional Skills:

Organizational Culture & Knowledge
Operational Excellence
Office Administration

Cross-Functional Skills:

Accuracy & Attention to Detail
Analytical Thinking
Digital Literacy
Effective Communication
Problem Solving
Project/Program Management
Relationship Management
Networking

At Zurich, we are proud of our culture and passionate about Diversity and Inclusion. We encourage you to bring your whole self to work, reflecting our diverse customer base.

Our initiatives foster an environment where everyone feels welcome, regardless of protected characteristics. We accept applications from all backgrounds, beliefs, and cultures. We are committed to continuous improvement and offer comprehensive training and development opportunities. Zurich supports employees in volunteering, charitable, and community activities.

Make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work for us.

You are the heart and soul of Zurich!

We think outside the box and challenge the status quo with an optimistic outlook, focusing on what can go right. We value our employees' experience and offer many opportunities for growth within Zurich. We are proud to be a Great Place To Work Certified organization. Our company culture is our top priority! #GPTWcertified

Let’s continue to grow together!

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Executive Assistant

Johor, Johor VMM HOLDINGS

Posted 3 days ago

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Job Description

Executive Assistant (Junior Executive)
Due to expansion we are looking to hire a junior Executive Assistant to work in the CEO Dept.

Job Description

Managing CEO’s calendar, emails and travel arrangemen
Organize itineraries and scheduling meetings
Organizing documents and reports from various departments for virtual meetings via zoom
Host zoom meetings on daily basis
Conduct tasks professionally and confidentially with all levels of management, department and business associates
Supporting general administrations tasks such as handling claims, approving POs via SAP, daily reminders on payments to be made
Follow up on tasks assigned to managers

Work Details

Due to the job position, candidate should be committed to work related matters even after normal working hours

Candidate Requirements

Degree in Business Management / Administration with good communication skills in written and spoken language skills of Mandarin, English Language, Bahasa Malaysia
Possess at least 2 years of working experience as an Executive Assistant / Personal Assistant to Senior Management
Proficient in Microsoft Office and Zoom savvy
Due to the job position, candidate should be committed to work related matters even after normal working hours
Well-groomed with good people skills

How to Apply
Email your latest resume to #J-18808-Ljbffr

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Executive Assistant

MVC Resources

Posted 4 days ago

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Job Description

Executive & Business Support

Support the General Manager with scheduling, meeting preparation, travel arrangements, and document management.
Follow up on assigned projects, coordinating between internal teams and external partners.
Draft, translate, and organize business documents, reports, and presentations.
Participate in business negotiations and client meetings, providing on-site support and meeting minutes.
Conduct data collection, market research, and business analysis to support decision-making.

Shipping & Logistics

Learn the company’s shipping, logistics, and port operations, gradually taking part in on-site management.
Assist with cargo transportation planning, warehousing, and port operations to ensure efficiency, safety, and compliance.
Support supply chain management, including customs clearance and carrier coordination.
Prepare logistics cost and efficiency reports with improvement suggestions.
Progressively take on logistics or port management responsibilities as a future leader.

Requirements

Education: Bachelor’s degree or higher, preferably in Shipping Management, Logistics, International Trade, or related fields.
Experience: 1–3 years in shipping, logistics, or supply chain (exceptional fresh graduates may be considered).
Strong organizational, communication, and coordination skills.
Proficiency in English and Mandarin, able to prepare bilingual documents.
Skilled in Microsoft Office; knowledge of ERP or logistics systems is a plus.
Willing to work on-site at ports/logistics facilities.
Proactive, responsible, and able to handle sensitive information confidentially.

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Executive Assistant

Kuala Lumpur, Kuala Lumpur Zurich 56 Company Ltd

Posted 5 days ago

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Job Description

Responsibilities

Handle scheduling, travel arrangements, filing, preparation and compilation of reports and presentation materials; coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritize schedules based on urgency, importance, and relevance.
Manage all administrative and financial admin tasks for the CEO’s Office. Prepare draft reports and letters on behalf of the CEO, and prepare briefing notes and summaries of key documents as needed.
Capture minutes and action items of meetings and follow up with relevant parties on the action plan.
Review, sort and categorize all incoming information, documents, emails, and calls as required.
Support oversight of key business initiatives and follow through/implementation.
Consolidate and review all management reporting prior to CEO’s approval and follow through on action items. Verify and ensure details in all documents are complete and available prior to approval to maintain efficiency and quick turnaround.
Keep abreast of the CEO’s immediate and long-term commitments and plans; identify conflicts and flag problems for intervention and corrective actions as appropriate.
Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
Monitor and ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
Manage drivers and assist in any other matters and support as required.

Qualifications

Degree in Business Administration or related field.
Minimum 5 years of relevant experience.
Preferably experience as Executive Assistant to C-suite Executives.
Knowledge of digital tools and computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Teams, and workflow management.
Preferably experience in the insurance or financial institution industry.
Experience in organizing events and sales engagement activities.
Ability to speak Mandarin/Cantonese is an added advantage.

Personality Traits

Ability to exercise sound judgment and prioritize decisions.
Ability to interact professionally with stakeholders at different levels.
Detail-oriented with excellent verbal and written communication skills.
Strong organization and time-management skills.
Proactive and able to think ahead and plan accordingly.

At Zurich we are proud of our culture. We are passionate about diversity and inclusion. We encourage you to bring your whole self to work. Our diversity and inclusion initiatives create an environment where everyone feels welcome regardless of protected characteristics. We accept applications from everyone regardless of background, beliefs, or culture. We are committed to continuous improvement and offer access to training and development opportunities. Zurich supports employees to help others by getting involved in volunteering and charitable activities.

Location(s): MY - Kuala Lumpur | Schedule: Full Time | Recruiter name: Jesreena Kaur

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Executive Assistant

Kuala Lumpur, Kuala Lumpur Zurich

Posted 6 days ago

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Job Description

Role Purpose

The Executive Assistant will provide high level executive support including variety of overall administrative duties for the CEO to ensure smooth day-to-day office operations. Coordinate complex scheduling and extensive calendar management, as well as flow of information. Maintain professionalism and strict confidentiality with all materials and exercise discretion in sharing information. To coordinate tasks and projects as well as liaise with internal and external stakeholders related to CEO’s Office. Manage special projects for the CEO and any other tasks as required.

Key Accountability

Handle scheduling, travel arrangements, filing, preparation & compilation of reports & presentation materials, coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritizing schedules based on urgency, importance, and relevance.
Manage all administrative and financial admin tasks for CEO’s Office. To prepare draft reports and letters on behalf of the CEO, preparing briefing notes and summaries of key documents, as needed.
Capture minutes / action items of meetings and follow-up with the relevant parties on the action plan.
Review, sort and categorize all incoming information / documents / emails / calls as required.
Support the oversight of key business initiatives and follow through/ implementation.
Consolidate and review all management reporting prior to CEO’s approval and follow through on the action items. Verify and ensure details in all documents are complete and available prior to CEO’s approval to maintain efficiency and quick turnaround
Keep abreast of CEO’s immediate and long-term commitments and plans; identify conflicts, flags problems for intervention and corrective actions as appropriate.
Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
Monitor & ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
Manage drivers and assist in any other matters and support as required

Qualification & Experience

Degree in Business Administration or any other related field
Minimum 5 years of relevant experience
Preferably experience in the related field of Executive Assistant to C Suite Executives
Knowledge in digital and computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Teams, Workflow Management etc
Preferably from Insurance or financial institution Industry
Experience in organize events and sales engagement activities
Ability to speak Mandarin/Cantonese will be an added advantage

Personality Traits

Ability to exhibit sound judgment with the ability to prioritize and make decisions
Ability to interact collaboratively and with professionalism with different levels of stakeholders
Detail – oriented with excellent verbal and written communication skills
Excellent organization and time-management skills
Proactive and anticipatory, able to think ahead and plan accordingly

At Zurich we are proud of our culture. We are passionate about Diversity and Inclusion. We want you to bring your whole self to work we have a diverse mix of customers, and we want our employee base to reflect that.

Our diversity and inclusion initiatives are creating an environment where everyone feels welcome regardless of protected characteristics.

With the above in mind, we accept applications from everyone regardless of your background, beliefs, or culture.

We are committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities. Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity.

So, make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us.

You are the heart & soul of Zurich!

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right? We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step. We’re proud to have earned Great Place To Work Certification. Our company culture is our top priority! #GPTWcertified

Let’s continue to grow together!

Location(s): MY - Kuala Lumpur
Schedule: Full Time
Recruiter name: Jesreena Kaur

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Location

Executive Assistant

Kuala Lumpur, Kuala Lumpur Zurich Insurance

Posted 6 days ago

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Job Description

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Role Purpose

The Executive Assistant will provide high level executive support including a variety of administrative duties for the CEO to ensure smooth day-to-day operations. Coordinate complex scheduling and calendar management, as well as flow of information. Maintain professionalism and confidentiality with all materials and exercise discretion in sharing information. Coordinate tasks and projects and liaise with internal and external stakeholders related to the CEO’s Office. Manage special projects for the CEO and any other tasks as required.

Key Accountability

Handle scheduling, travel arrangements, filing, preparation & compilation of reports & presentation materials; coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritizing schedules based on urgency, importance, and relevance.
Manage all administrative and financial admin tasks for the CEO’s Office. Prepare draft reports and letters on behalf of the CEO, prepare briefing notes and summaries of key documents as needed.
Capture minutes / action items of meetings and follow up with the relevant parties on the action plan.
Review, sort and categorize all incoming information / documents / emails / calls as required.
Support the oversight of key business initiatives and follow through/ implementation.
Consolidate and review all management reporting prior to CEO’s approval and follow through on action items. Verify and ensure details in all documents are complete and available prior to CEO’s approval to maintain efficiency and quick turnaround.
Keep abreast of the CEO’s immediate and long-term commitments and plans; identify conflicts, flag problems for intervention and corrective actions as appropriate.
Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
Monitor & ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
Manage drivers and assist in any other matters and support as required.

Qualification & Experience

Degree in Business Administration or any other related field
Minimum 5 years of relevant experience
Preferably experience in the related field of Executive Assistant to C Suite Executives
Knowledge in digital and computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Teams, Workflow Management etc
Preferably from Insurance or financial institution Industry
Experience in organizing events and sales engagement activities
Ability to speak Mandarin/Cantonese will be an added advantage

Personality Traits

Ability to exhibit sound judgment with the ability to prioritize and make decisions
Ability to interact collaboratively and with professionalism with different levels of stakeholders
Detail-oriented with excellent verbal and written communication skills
Excellent organization and time-management skills
Proactive and anticipatory, able to think ahead and plan accordingly

Zurich is an equal opportunity employer. We value diversity and inclusion and do not discriminate on protected characteristics. We welcome applications from all qualified individuals.

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Executive Assistant

Kuala Lumpur, Kuala Lumpur Veeam Software

Posted 11 days ago

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Job Description

Veeam Software Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Join to apply for the Executive Assistant role at Veeam Software

Veeam Software Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

Veeam, the #1 global market leader in data protection and ransomware recovery, is on a mission to empower every organization to achieve radical resilience through data security, data recovery, and data freedom for their hybrid cloud.

With offices in more than 30 countries, Veeam protects over 450,000 customers worldwide, who trust Veeam to keep their businesses running.

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team along with providing a great in-office experience.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan ahead, and manage time effectively.

Key Job Responsibilities

Provide calendar management, meeting coordination, and travel support for assigned VPs across regions.
Screen and prioritize requests to optimize leaders’ time.
Operate as part of a shared pool, supporting multiple executives as assigned.
Ensure seamless coverage during absences and peak workload periods
Organize leadership team meetings, workshops and townhalls (Virtual and in person)
Partner with regional teams to align logistics and participation
Arrange multi-leg international travel, visas and accommodation
Prepare, reconcile and track expense reports in compliance with company policy
Support VPs on special projects, process improvement and one-off initiatives (eg. Leadership offsites, employee engagement events, operational rollouts)

Basic Qualifications

5+ Years supporting high level executives
Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
This role is currently working onsite (3 days per week) and is expected to work onsite for the majority of working hours with the flexibility to work remotely on a limited basis. Note: some positions may be fully remote and will be noted as such.

Preferred Qualifications

Experience in a fast-paced, high-tech company
Ability to learn new technologies / applications
Excellent interpersonal and time management skills
Growth mindset and curiosity to learn and grow

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

Seniority level

Seniority level Mid-Senior level

Employment type

Employment type Full-time

Job function

Job function Administrative
Industries IT Services and IT Consulting

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Executive Assistant

Kuala Lumpur, Kuala Lumpur Veeam

Posted 13 days ago

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Job Description

Veeam, the #1 global market leader in data protection and ransomware recovery, is on a mission to empower every organization to achieve radical resilience through data security, data recovery, and data freedom for their hybrid cloud.

With offices in more than 30 countries, Veeam protects over 450,000 customers worldwide, who trust Veeam to keep their businesses running.

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team along with providing a great in-office experience.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan ahead, and manage time effectively.

Key Job Responsibilities

Provide calendar management, meeting coordination, and travel support for assigned VPs across regions.

Screen and prioritize requests to optimize leaders’ time.

Operate as part of a shared pool, supporting multiple executives as assigned.

Ensure seamless coverage during absences and peak workload periods

Organize leadership team meetings, workshops and townhalls (Virtual and in person)

Partner with regional teams to align logistics and participation

Arrange multi-leg international travel, visas and accommodation

Prepare, reconcile and track expense reports in compliance with company policy

Support VPs on special projects, process improvement and one-off initiatives (eg. Leadership offsites, employee engagement events, operational rollouts)

Basic Qualifications

5+ Years supporting high level executives

Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)

This role is currently working onsite (3 days per week) and is expected to work onsite for the majority of working hours with the flexibility to work remotely on a limited basis. Note: some positions may be fully remote and will be noted as such.

Preferred Qualifications

Experience in a fast-paced, high-tech company

Ability to learn new technologies / applications

Excellent interpersonal and time management skills

Growth mindset and curiosity to learn and grow

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Please note that any personal data collected from you during the recruitment process will be processed in accordance with ourRecruiting Privacy Notice .

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with ourRecruiting Privacy Notice .

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

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