163 Executive Administrator jobs in Malaysia

Digitas is The Connected Marketing Agency, committed to helping brands better connect with people through Truth. Connection. Wonder. With diverse expertise in data, strategy, creative, media, and tech, we work across capabilities and continents to make better connections and achieve ambitious outcomes through ideas that excite, provoke and inspire. Curious and fully transparent, we are always examining real human behavior to create authentic connections—between brands and consumers, clients and partners, and ideas and outcomes. Digitas has 3,300 employees across 12 countries and 24 offices, with an extended network via Publicis Media of over 23,500 employees present in more than 100 countries worldwide. To connect with Digitas or learn more, visit

Digitas is a highly-caffeinated playground where brilliant minds come together to bring bold, award-winning ideas to life.
Paving the way is our Marketing Operations group, comprised of experts in cross-channel execution, data management, process design, assessment methodology, CRM, marketing automation, email tool implementation and
usage, and data capture across all marketing channels.

The Marketing Operations team is dedicated to helping us transform the marketing landscape by bridging process and technology platforms to align with client creative, strategy, and business goals. To help with this, we’re looking for an outstanding CRM Administrator – someone who is passionate about how technology and marketing, working together to
strategically solve our clients’ business challenges.

Sound like you? Read on.

What you’ll do:

As a CRM Administrator, you’ll work closely with your manager to help design, execute, and manage cross-channel marketing programs on behalf of our clients, working with various technology platforms and vendor partners.
Day-to-day, your role includes:

• Executing cross-channel execution for marketing communications on CRM Platform(s) including email, SMS, and Push Notifications
• Performing basic hygiene QC of test cases on out-going email, SMS or Push Notifications messages
• Collaborating with internal teams effectively to understand the CRM
  journey and stakeholder(s) perspective on delivering CRM journey activation
• Collaborating with internal teams to ensure CRM key performance indicators within CRM platform(s) are captured and monitored ontributing insights as a participating team member to improve support
  processes, reducing delivery time, and improving delivery satisfaction
• Participating in improving CRM service delivery processes, such as automating manual processes and increase service capabilities.
• Working in an Agile team that owns integral parts of the system, designing and delivering quality stable solutions
• Performing ongoing CRM platform administration
• Experience working in iterative projects, and with deployment strategies/processes (staging/testing environment vs. production/live environment)
• Leverage available documentation, training, team resources, and vendor support teams to administer CRM platform(s)
• Supporting debugging, monitoring, and control during production, go-live and post-launch phases

We’re looking for strong, impactful work experience, which typically includes:

• A diploma/degree in related field, and 3 to 5 years of experience in advertising, direct marketing environment with data-oriented responsibility
• HTML & CSS basics.
• Proficient in technical HTML/CSS execution
• Proficient in managing and creating outputs from creative source to CRMcompliant assets
• Demonstrating knowledge of email marketing best practices, email databases, segmentation and matrix
• Experience in advertising/marketing, building EDM, and maintaining customisations on CRM platform
• Proficient and familiar working in a technical & digital environment
• Proficient with Microsoft business applications (Word, Excel, PowerPoint)
• Detail oriented, organized, and a multi-tasker
• Understanding or interest in event-driven services, automation and continuous delivery
• The ability to work productively as part of an Agile team
• Ability to work independently, and collaboratively in a cross-cultural and global environment
• A desire to continually improve how you and your teamwork
• The ability to document and communicate clearly and effectively with your team, managers, and stakeholders
• Salesforce Administrator Certification Desirable
• Knowledge in best practices including data security requirements, CAN SPAM compliance, etc. is an added advantage
• As training will be provided, willing to learn and pick up new technologies.

• Generous leave entitlements, including birthday leave, rest day and family care leave.
• Office closure for World Mental Health Day 10th October.
• Additional Company closure for all 4 major festive Celebrations
• Cashless comprehensive medical coverage, including access to a panel clinic, dental and optical care.
• Life and personal accident insurance and group hospitalization and surgery.
• A hybrid working schedule and with Friday disconnects.
• Rest Relax & Recharge - office closure last week of December every year.
• Phone Allowance

The role is for Kensington Trust Labuan Limited.

Responsibilities

• Provide company secretarial support to clients independently, ensure compliance with the regulatory requirements and other relevant guidelines
• Responsible for a portfolio of clients’ entities
• Working with the team manager and other support teams in achieving high delivery standards
• Undertake ad-hoc functions and related duties that may be assigned from time to time
  
  

• At least Bachelor’s Degree / Diploma in Law, Corporate Administration (ICSA), STEP or other equivalent professional certificate
• Minimum 2 – 5 years of relevant working experience in the same field.
• Potentials with similar relevant exposure in legal practice are encouraged to apply
• Good organizational and interpersonal skills and able to work under strict deadlines
• Strong professional integrity and process good learning aptitude and team work spirit
• Good command of English for both oral and written communication
  
  

At least 2 years relevant experience in sales administration, sales servicing, accounting, or related work experience.

Effective communication skills (able to clearly convey information and provide constructive feedback).

Experience working in a multi-cultural business environment and collaborating with various business stakeholders.

Excellent time management and prioritization skills.

Fluent in English, as you will be communicating with clients in different countries.

A highly capable communicator, with a natural customer focus and excellent relationship-building skills.

Highly focused, goal-oriented, with strong attention to detail.

Ability to work occasional shift hours.

Key Responsibilities

• Manage daily office operations, including maintaining a clean and organized office environment.
• Handle document filing, organization, and management to ensure data accuracy and confidentiality.
• Coordinate meetings, travel arrangements, and calendar management.
• Assist with office procurement and inventory management.
• Manage office supplies for onboarding and asset recovery for offboarding.
• Liaise with vendors, service providers, and external partners to ensure quality service.
• Organize company events, team-building activities, and other internal initiatives.
• Handle office correspondence, emails, and other communication tasks.
• Perform other administrative tasks as assigned by the management.

Job Requirements

• Diploma or above in Administration, Business Management, or related fields is preferred.
• Minimum 1 year of relevant experience in administrative roles. Previous experience in startups is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills.
• Strong organizational and multitasking abilities.

"We energize society" by supporting our customers to make the transition to a more sustainable world, based on innovative technologies and our ability to turn ideas into reality. With nearly 100,000 employees around the world, we shape the energy systems of today and tomorrow.

Location

Malaysia

Selangor

Petaling Jaya

Company

Siemens Energy Sdn. Bhd.

Organization

Grid Technologies

Business Unit

Grid Solutions

Full-time

Experience Level

Experienced Professional

A Snapshot of Your Day

As a PMO Manager, you’re defining, maintaining and improving processes (e.g. Non-Conformity, Productivity, EQS, EHS), supporting SE regional organization in reducing non-conformity costs. Further you are responsible for increasing productivity and efficiency in our grown market as well as for developing new business concepts to increase overall profitability.

How You’ll Make an Impact

• Development of internal programs (incl. setting deadlines, supervising progress and assessing results) to support business targets
• Support SE regional organization in reducing non-conformity costs, increase productivity and efficiency in our grown market
• Develop new business concepts to increase overall profitability
• Reviewing, updating and supporting automatization of existing processes to streamline the current process portfolio (e.g. Non-Conformity, Productivity, EQS, EHS, LoA)
• Collaborate with other portfolios/ businesses/ regions to ensure standard methodology sharing across the organization.

What You Bring

• Sound Degree in Finance/ Consulting/ Engineering field
• Experience in PMO/ internal program management/ project management
• Proven record of experience in project management at least 7 years
• Good ability to present and formulate clearly own ideas and proposals for improvement
• Strong personal drive to lead internal programs
• Team player and interpersonal skills

About the Team

Our Grid Technologies division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

• T he opportunity to become a Siemens Energy shareholder
• T he opportunity to work flexibly and remotely, and our inspiring offices provide space for collaboration and creativity
• The professional and personal development of our employees is very important to us
• The opportunities to learn and develop in a self-determined way, various attractive programmes and learning materials are available for this purpose

Join to apply for the Technical Program Management Office (PMO) role at Siemens Energy

Join to apply for the Technical Program Management Office (PMO) role at Siemens Energy

Get AI-powered advice on this job and more exclusive features.

A Snapshot of Your Day

As a PMO Manager, you’re defining, maintaining and improving processes (e.g. Non-Conformity, Productivity, EQS, EHS), supporting SE regional organization in reducing non-conformity costs. Further you are responsible for increasing productivity and efficiency in our grown market as well as for developing new business concepts to increase overall profitability.

A Snapshot of Your Day

As a PMO Manager, you’re defining, maintaining and improving processes (e.g. Non-Conformity, Productivity, EQS, EHS), supporting SE regional organization in reducing non-conformity costs. Further you are responsible for increasing productivity and efficiency in our grown market as well as for developing new business concepts to increase overall profitability.

How You’ll Make An Impact

• Development of internal programs (incl. setting deadlines, supervising progress and assessing results) to support business targets
• Support SE regional organization in reducing non-conformity costs, increase productivity and efficiency in our grown market
• Develop new business concepts to increase overall profitability
• Reviewing, updating and supporting automatization of existing processes to streamline the current process portfolio (e.g. Non-Conformity, Productivity, EQS, EHS, LoA)
• Collaborate with other portfolios/ businesses/ regions to ensure standard methodology sharing across the organization.
  
  
  

• Sound Degree in Finance/ Consulting/ Engineering field
• Experience in PMO/ internal program management/ project management
• Proven record of experience in project management at least 7 years
• Good ability to present and formulate clearly own ideas and proposals for improvement
• Strong personal drive to lead internal programs
• Team player and interpersonal skills
  
  
  

• The opportunity to become a Siemens Energy shareholder
• The opportunity to work flexibly and remotely, and our inspiring offices provide space for collaboration and creativity
• The professional and personal development of our employees is very important to us
• The opportunities to learn and develop in a self-determined way, various attractive programmes and learning materials are available for this purpose
  
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Project Management
• Industries Appliances, Electrical, and Electronics Manufacturing

Referrals increase your chances of interviewing at Siemens Energy by 2x

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• Full-time

About Grab and Our Workplace

Grab is Southeast Asia's leading superapp. From getting your favourite meals delivered to helping you manage your finances and getting around town hassle-free, we've got your back with everything. In Grab, purpose gives us joy and habits build excellence, while harnessing the power of Technology and AI to deliver the mission of driving Southeast Asia forward by economically empowering everyone, with heart, hunger, honour, and humility.

Get to know the team:

At Grabber Technology Solutions (GTS), we revolutionise the technology experience for every Grabber. Our mission is to empower our team with seamless and innovative solutions that enhance their daily work. We are a diverse group of forward-thinkers committed to creating personalised IT experiences. If you're passionate about customer-centric innovation and eager to make a significant impact on technology at Grab, come join us and help shape the future of technology.

This role will be based in Malaysia and onsite.

Get to know the Role:

Reporting to the Head of Business Integration & Innovation, this role will lead the overall service management practice for GTS and manage Grab’s internal service management platform. The service management practice includes coverage for service, incident, problem, change, release, configuration, validation, and testing. The candidate we are looking for is someone with a strong background in service management best practices, with a strong product mindset and stakeholder management skills.

If you are passionate about building a strong service management office, we offer you the opportunity to do so in a forward-thinking and fast-paced technology environment.

The Critical Tasks You Will Perform:

• Lead a team that oversees our internal service management platform to enable highly positive user and Grabber experience
• Lead a team of service management practitioners in defining, implementing, and managing service management processes
• Lead post-mortem of high-impact incidents and work with service/business owners to formulate action plans
• Be the advocate for good service management practice and improve process awareness and adherence
• Work closely with leadership teams, technical teams, operations teams, and project teams to align best practices
• Accountable for service metrics reporting and continuous service improvement on service quality and efficiency

What Skills You Will Need

• At least 15 years of experience in the IT service management domain and/or management of ITSM platforms (e.g., FreshService, ServiceNow) in multinational environments
• Experience in implementing and improving service management practices that have a real, positive impact on IT services
• Good hands-on knowledge of managing service management platforms
• Proven track record of leading service management practitioners; coaching and growing the team in skills and capabilities
• Experience in vendor management, commercial negotiations, procurement, and budget management

The Nice-to-Haves:

• Experience in business process automation
• ITIL Expert (v3) / Managing Professional (v4) certified

Life at Grab

We care about your well-being at Grab. Here are some of the global benefits we offer:

• Term Life Insurance and comprehensive Medical Insurance
• With GrabFlex, create a benefits package that suits your needs and aspirations
• Celebrate moments that matter in life with loved ones through Parental and Birthday leave, and give back to your communities through Love-all-Serve-all (LASA) volunteering leave
• Confidential Grabber Assistance Programme to guide and uplift you and your loved ones through life's challenges
• FlexWork arrangements such as differentiated hours to balance personal commitments and life's demands

What We Stand For At Grab

We are committed to building an inclusive and equitable workplace that provides equal opportunity for Grabbers to grow and perform at their best. We consider all candidates fairly and equally regardless of nationality, ethnicity, race, religion, age, gender, family commitments, physical and mental impairments or disabilities, and other attributes that make them unique.