12 Document Control jobs in Malaysia
Corporate Secretarial & Document Control Assistant
Posted 11 days ago
Job Viewed
Job Description
ib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
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Corporate Secretarial & Document Control Assistantib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
2 days ago Be among the first 25 applicants
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Company Description
Company Description
ib vogt is firmly committed to supporting the decarbonisation of the global electricity sector. The company focuses on the global development of turnkey PV plants and battery storage projects as well as the expansion of its IPP portfolio. In these areas, the company performs all integral services of the value chain from development, financing, and EPC, to O&M and asset management.
Headquartered in Berlin, Germany, ib vogt has established various offices across Europe, Asia Pacific, the Americas, and Africa as part of its presence in over 40 countries. The company works together with numerous partners globally, augmenting its in-house team of over 900 staff. ib vogt has built or has in construction more than 4 GW of PV power plants globally with a project pipeline of more than 60 GWp.
Job Description
Job Summary
We are seeking a proactive and highly organized Corporate Secretarial & Document Control Assistant to join our dynamic Corporate Secretarial team. In this hybrid role, you will take ownership of the full spectrum of corporate secretarial matters for entities across selected APAC jurisdictions. You will also play a key role in supporting the Regional Corporate Secretary and two other team members by delivering reliable document management and administrative support.
This position offers an excellent opportunity to contribute meaningfully to regional governance operations while developing expertise in a fast-paced, multinational environment. This is a full-time, on-site position, and the candidate will be required to report to the office daily.
Job Description
Corporate Secretarial Support
- Provide effective support to the Regional Corporate Secretary and Corporate Secretarial team in managing and overseeing the full spectrum of corporate secretarial matters for APAC entities, including restructuring exercises and timely filings with regulatory bodies.
- Assist the Regional Corporate Secretary in coordinating and planning Board and Shareholders’ Meeting for Singapore and other jurisdictions, including circulation of notices and meeting materials, and drafting meeting minutes.
- Assist with the incorporation of new local and foreign entities/dissolutions of local and foreign entities across the APAC region, in collaboration with external corporate secretarial service providers.
- Ensure compliance with statutory and regulatory requirements, as well as relevant laws and acts in each jurisdiction.
- Prepare and review statutory and regulatory corporate documents,and coordinate their execution and distribution across all legal entities in APAC.
- Coordinate with directors, shareholders, and external stakeholders to arrange wet-ink and electronic signatures for corporate documents.
- Facilitate apostille, notarization, and legalization of documents with notary publics, consular offices, and embassies in Singapore and Malaysia.
- Ensure all corporate secretarial documents are stored in SharePoint or other document management systems using proper naming conventions and within required timelines.
- Maintain and update the APAC Monitoring List and other trackers/databases containing corporate entity information.
- Create and regularly update organizational charts and corporate structure diagrams for APAC entities.
- Provide administrative and operational support to the Regional Corporate Secretary and the wider corporate secretarial team.
Requirements:
- Preferably 3–4 years of relevant experience in corporate secretarial functions; experience advising and working with international stakeholders or clientele is a strong advantage.
- Holds a Bachelor's degree in Law, Corporate Administration or Business Management, and is either ICSA-qualified or currently pursuing the ICSA qualification (Note: This role involves managing corporate secretarial matters for entities incorporated in overseas jurisdictions.)
- Highly adaptable to changing circumstances; meticulous, diligent, and presents a polished professional demeanor.
- Excellent interpersonal skills and a high level of proficiency in both written and verbal English communication; strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio).
- Willingness to perform any other ad hoc duties as assigned.
What We Can Offer
- A competitive and attractive remuneration package.
- Wide Company Group Medical Insurance Coverage.
- Dynamic and diverse work environment with colleagues from around the world.
- A truly international exposure.
- An open-minded and highly motivated team.
- Interesting and challenging tasks.
- Encourage both teamwork and personal responsibility
- Great opportunities for professional and personal growth.
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Administrative
- Industries Renewable Energy Semiconductor Manufacturing
Referrals increase your chances of interviewing at ib vogt GmbH by 2x
Get notified about new Corporate Secretary jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia .
ASSISTANT MANAGER, CORPORATE SECRETARIALKuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago
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Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,500.00-MYR5,000.00 5 days ago
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Assistant Manager/Senior Executive, Business Development (Utility Scale)We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-LjbffrExpert Quality Management Document Control Center
Posted 10 days ago
Job Viewed
Job Description
Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples include artwork instructions, specifications, FMEA, and Control plans.
Job Description
In this role, you will:
- Set up, assist in creating, and store documents related to Quality Management and Semiconductor Production lines worldwide, such as artwork instructions, specifications, FMEA, and Control plans.
- Collaborate with a global team of document specialists.
- Create templates for Quality and Production documentation for future use.
- Manage documentation requests and workflows within the organization, retrieving files as needed by employees and clients.
- Maintain and update quality and production documentation, ensuring accuracy.
- File documents digitally and ensure proper storage.
- Train employees and communicate document control procedures.
- Capture and report Quality key performance indicators related to Document Control.
- Initiate and promote improvement projects aimed at streamlining documentation management processes.
- Assist in implementing new and improved Document Management systems and processes.
Your Profile
You are well-suited for this role if you have:
- A Bachelor's Degree with experience in Document Control or a similar role.
- Knowledge of Electronic Document Management and Control Systems, such as Windchill.
- Strong data organization skills.
- Proficiency in MS Office Suite (SharePoint, Outlook, Word, Excel, PowerPoint).
- Attention to detail, organization skills, and the ability to multitask.
- Effective communication skills, both written and verbal.
- Customer service skills.
#WeAreIn for driving decarbonization and digitalization.
As a global leader in semiconductor solutions for power systems and IoT, Infineon enables innovative solutions for green energy, sustainable mobility, and smart IoT. We foster innovation, customer success, and care for our people. Join us in making life easier, safer, and greener.
Are you in?
We are committed to diversity and inclusion, offering a respectful and open working environment. We select candidates based on experience and skills. Please inform your recruiter of any accommodations needed for the interview process.
#J-18808-LjbffrExpert Quality Management Document Control Center
Posted 11 days ago
Job Viewed
Job Description
Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples artwork instructions, specifications, FMEA, Control plan.
Job Description
In your new role you will:
- Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples artwork instructions, specifications, FMEA, Control plan
- Collaborate with a worldwide group of document specialists
- Create Quality and Production related templates for future use
- Manage requests for documentation and the flow of documentation within the organization. Retrieve files as requested by employees and clients
- Ensure that quality and production related documentation is maintained and updated, check for accuracy
- File documents in digital records and ensure appropriate storage
- Train employees and communicate about document control procedures
- Capture and report Quality key performance indicators for DocumentControl
- Initiate and foster improvement projects with the target of a lean and efficient documentation management business process
- Assist in implementing new and improved Document Management systems and document management processes.
You are best equipped for this task if you have:
- Bachelor Degree with experience as a Document Controlling or similar role
- Knowledge of Electronic Document Management and Control Systems, such as Windchill
- Data organization skills
- Very good proficiency in MS Office Skill set (SharePoint, Outlook, Word, MS Excel, PowerPoint)
- Detail-oriented and organized, and a multitasker
- Ability to engage and communicate effectively (written and verbal) with involved parties at all levels
- Customer service skills.
As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener.
Are you in?
We are on a journey to create the best Infineon for everyone.
This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills.
Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process. #J-18808-Ljbffr
Clerical/Administrative Support —
Posted 11 days ago
Job Viewed
Job Description
Qualification: Bachelor's Degree/Post Graduate Diploma/Professional Degree
Employment Type: Internship
Responsibilities:
- Prepare cash sale and invoice for walk-in customers.
- Handle daily cash collection from cash sales (cash, credit card payment).
- Process sales orders from existing customers and salesmen.
- Prepare and maintain proper documentation of petty cash records and transactions.
- Maintain a systematic filing system and administrative records.
- Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters.
- Perform general administrative duties.
- Handle incoming customer phone calls.
- Follow up on customer overdue payments.
- Arrange goods delivery with drivers/courier companies/transportation companies.
- Perform any ad-hoc tasks and responsibilities assigned by the superior.
Job Location: Penang
Other Location: Sungai Jawi
Years of Experience: 0
Monthly Salary: MYR600-MYR800
Requirements:
- Prior administrative experience.
- Excellent computer skills, especially typing.
- Attention to detail.
Associate- Investment Accounting (Data Control)
Posted 3 days ago
Job Viewed
Job Description
Join to apply for the Associate- Investment Accounting (Data Control) role at AIA Shared Services
Associate- Investment Accounting (Data Control)2 days ago Be among the first 25 applicants
Join to apply for the Associate- Investment Accounting (Data Control) role at AIA Shared Services
At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.
And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you? Then read on.
About The Role
Reporting to the Specialist/Assistant Manager – Master Data & Corporate Actions, this position is accountable for the processing & maintenance of investment master data and corporate actions on the SAP FAM system to ensure the accuracy and completeness of the accounting of AIA’s invested assets.
Roles and Responsibilities
- Perform daily investment data processing in accordance with Business Process Manuals and applicable accounting policies & standards and ensure that all investment data are processed and maintained accurately, in a complete manner and on a timely basis.
- Maintain high quality of documentation for investment data processes and in accordance with Business Process Manuals
- Attend and respond to investment data enquiries from Group and Local Finance and Investment Operations teams, and other relevant stakeholders, satisfactorily and in a timely manner.
- Support Group and Local Finance and Investment Operations teams, and other relevant stakeholders on daily investment data matters as well as projects and initiatives.
- Assess, recommend and implement improvements in Data Control processes and systems to improve effectiveness and efficiency of daily processing, including interdependencies with upstream/downstream processes and systems and incorporation of changes onto Business Process Manuals.
- University Degree in Accountancy or related fields.
- Internationally Recognized Accounting Qualification (ACCA, CFA, etc) will be an added advantage
- 1-2 years investment operations experience in multi-national insurance, asset management and/or unit trust companies
- Experience in a shared services or similar environment providing investment operations and/or accounting services to external/internal stakeholders
- Basic knowledge of investment products (fixed income, equities, funds, structured products, asset-backed securities, derivatives money market etc) including both their investment characteristics and accounting treatments
- Knowledge of control environments in an investment operations and/or accounting environment
- Experience in investment accounting and/or operations systems (SAP FAM) and architecture
- Proficiency in Bloomberg, Reuters or any other market data providers
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date. Seniority level
- Seniority level Entry level
- Employment type Full-time
- Job function Finance and Sales
- Industries Insurance
Referrals increase your chances of interviewing at AIA Shared Services by 2x
Get notified about new Investment Specialist jobs in Cyberjaya, Selangor, Malaysia .
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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-LjbffrAssociate- Investment Accounting (Data Control)
Posted 6 days ago
Job Viewed
Job Description
Associate- Investment Accounting (Data Control) page is loadedAssociate- Investment Accounting (Data Control) Apply locations Cyberjaya, MY-AIA Shared Services Malaysia time type Full time posted on Posted Today job requisition id JR-60210
At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.
And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you? Then read on.
About the Role
Reporting to the Specialist/Assistant Manager – Master Data & Corporate Actions, this position is accountable for the processing & maintenance of investment master data and corporate actions on the SAP FAM system to ensure the accuracy and completeness of the accounting of AIA’s invested assets.Roles and ResponsibilitiesPerform daily investment data processing in accordance with Business Process Manuals and applicable accounting policies & standards and ensure that all investment data are processed and maintained accurately, in a complete manner and on a timely basis.
Maintain high quality of documentation for investment data processes and in accordance with Business Process Manuals
Attend and respond to investment data enquiries from Group and Local Finance and Investment Operations teams, and other relevant stakeholders, satisfactorily and in a timely manner.
Support Group and Local Finance and Investment Operations teams, and other relevant stakeholders on daily investment data matters as well as projects and initiatives.
Assess, recommend and implement improvements in Data Control processes and systems to improve effectiveness and efficiency of daily processing, including interdependencies with upstream/downstream processes and systems and incorporation of changes onto Business Process Manuals.
University Degree in Accountancy or related fields.
Internationally Recognized Accounting Qualification (ACCA, CFA, etc) will be an added advantage
1-2 years investment operations experience in multi-national insurance, asset management and/or unit trust companies
Experience in a shared services or similar environment providing investment operations and/or accounting services to external/internal stakeholders
Specific Business Knowledge:
Basic knowledge of investment products (fixed income, equities, funds, structured products, asset-backed securities, derivatives money market etc) including both their investment characteristics and accounting treatments
Knowledgeof control environments in an investment operations and/or accounting environment
Experience in investment accounting and/or operations systems (SAP FAM) and architecture
Proficiency in Bloomberg, Reuters or any other market data providers
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.
Similar Jobs (2) Associate - Investment Accounting locations Cyberjaya, MY-AIA Shared Services Malaysia time type Full time posted on Posted 20 Days AgoAssociate - Investment Accounting locations Cyberjaya, MY-AIA Shared Services Malaysia posted on Posted 30+ Days Ago Do you believe in better?At AIA, we don’t simply believe in being ‘The Best’. We believe in better - because there’s no limit to how far ‘better’ can take us.
We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives, build healthier societies and cultivate healthier environments that better everyone.
If you believe in better, we’d love to hear from you.
#J-18808-LjbffrAssociate- Investment Accounting (Data Control)
Posted today
Job Viewed
Job Description
At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone. It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030. And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business. Sound like you? Then read on. About the Role Reporting to the Specialist/Assistant Manager – Master Data & Corporate Actions, this position is accountable for the processing & maintenance of investment master data and corporate actions on the SAP FAM system to ensure the accuracy and completeness of the accounting of AIA’s invested assets.
Roles and Responsibilities
Perform
daily investment data processing
in accordance with Business Process Manuals and applicable accounting policies & standards and ensure that all investment data are processed and maintained accurately, in a complete manner and on a timely basis.
Maintain
high quality of documentation
for investment data processes and in accordance with Business Process Manuals
Attend and respond to investment data enquiries
from Group and Local Finance and Investment Operations teams, and other relevant stakeholders, satisfactorily and in a timely manner.
Support Group and Local Finance and Investment Operations teams, and other relevant stakeholders on daily investment data matters as well as projects and initiatives.
Assess, recommend and implement
improvements in Data Control processes and systems
to improve effectiveness and efficiency of daily processing, including interdependencies with upstream/downstream processes and systems and incorporation of changes onto Business Process Manuals.
Job Requirements
University Degree in Accountancy or related fields.
Internationally Recognized Accounting Qualification (ACCA, CFA, etc) will be an added advantage
1-2 years investment operations experience in multi-national insurance, asset management and/or unit trust companies
Experience in a shared services or similar environment providing investment operations and/or accounting services to external/internal stakeholders
Specific Business Knowledge: Basic knowledge of investment products (fixed income, equities, funds, structured products, asset-backed securities, derivatives money market etc) including both their investment characteristics and accounting treatments
Knowledgeof control environments in an investment operations and/or accounting environment
Experience in investment accounting and/or operations systems (SAP FAM) and architecture
Proficiency in Bloomberg, Reuters or any other market data providers
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives. You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date. Similar Jobs (2)
Associate - Investment Accounting locations Cyberjaya, MY-AIA Shared Services Malaysia time type Full time posted on Posted 20 Days Ago Associate - Investment Accounting locations Cyberjaya, MY-AIA Shared Services Malaysia posted on Posted 30+ Days Ago Do you believe in better?
At AIA, we don’t simply believe in being ‘The Best’. We believe in better - because there’s no limit to how far ‘better’ can take us. We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives, build healthier societies and cultivate healthier environments that better everyone. If you believe in better, we’d love to hear from you.
#J-18808-Ljbffr
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Associate- Investment Accounting (Data Control)
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Job Description
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Associate- Investment Accounting (Data Control)
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AIA Shared Services Associate- Investment Accounting (Data Control)
2 days ago Be among the first 25 applicants Join to apply for the
Associate- Investment Accounting (Data Control)
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AIA Shared Services At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.
And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you? Then read on.
About The Role
Reporting to the Specialist/Assistant Manager – Master Data & Corporate Actions, this position is accountable for the processing & maintenance of investment master data and corporate actions on the SAP FAM system to ensure the accuracy and completeness of the accounting of AIA’s invested assets.
Roles and Responsibilities
Perform daily investment data processing in accordance with Business Process Manuals and applicable accounting policies & standards and ensure that all investment data are processed and maintained accurately, in a complete manner and on a timely basis. Maintain high quality of documentation for investment data processes and in accordance with Business Process Manuals Attend and respond to investment data enquiries from Group and Local Finance and Investment Operations teams, and other relevant stakeholders, satisfactorily and in a timely manner. Support Group and Local Finance and Investment Operations teams, and other relevant stakeholders on daily investment data matters as well as projects and initiatives. Assess, recommend and implement improvements in Data Control processes and systems to improve effectiveness and efficiency of daily processing, including interdependencies with upstream/downstream processes and systems and incorporation of changes onto Business Process Manuals.
Job Requirements
University Degree in Accountancy or related fields. Internationally Recognized Accounting Qualification (ACCA, CFA, etc) will be an added advantage 1-2 years investment operations experience in multi-national insurance, asset management and/or unit trust companies Experience in a shared services or similar environment providing investment operations and/or accounting services to external/internal stakeholders
Specific Business Knowledge
Basic knowledge of investment products (fixed income, equities, funds, structured products, asset-backed securities, derivatives money market etc) including both their investment characteristics and accounting treatments Knowledge of control environments in an investment operations and/or accounting environment Experience in investment accounting and/or operations systems (SAP FAM) and architecture Proficiency in Bloomberg, Reuters or any other market data providers
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Finance and Sales Industries Insurance Referrals increase your chances of interviewing at AIA Shared Services by 2x Get notified about new Investment Specialist jobs in
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Administrative Assistant - Business Support (Johor Bahru)
Posted 11 days ago
Job Viewed
Job Description
KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.
Responsibilities:
- Provide administrative support
- Coordinating and preparation of deliverables in a timely manner
- Handling ad-hoc and general administrative responsibilities and tasks assigned
- Attending incoming and forwarding calls
- Attending incoming and outgoing mails
- Diploma in Business Administration or equivalent
- Accounting knowledge is an added advantage
- Good command of English and Bahasa Malaysia
- Good organizational and multi-tasking skills
- Minimum 1 year relevant working experience
Administrative Assistant - Business Support (Johor Bahru)
Posted 24 days ago
Job Viewed
Job Description
KPMG Malaysia
Full-time
Description:
KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.
Responsibilities:
- Provide administrative support
- Coordinating and preparation of deliverables in a timely manner
- Handling ad-hoc and general administrative responsibilities and tasks assigned
- Attending incoming and forwarding calls
- Attending incoming and outgoing mails
Requirements :
- Diploma in Business Administration or equivalent
- Accounting knowledge is an added advantage
- Good command of English and Bahasa Malaysia
- Good organizational and multi-tasking skills
- Minimum 1 year relevant working experience