268 Diary Management jobs in Malaysia
Personal Assistant/ Executive Assistant
Posted 6 days ago
Job Viewed
Job Description
Provides high-level administrative, operational, and personal support to the Director. Ensures efficient schedule and task management, confidential handling of communications, and seamless coordination of both business and personal matters.
Key Responsibilities
Manage and prioritize the Director’s calendar: appointments, travel, meetings, and personal commitments.
Screen and respond (or escalate) emails, calls, and correspondence; coordinate with stakeholders.
Prepare briefing materials: reports, presentations, meeting minutes, agendas, and briefing papers.
Conduct research and compile data to support the Director’s decision-making.
Handle confidential documents and personal matters with discretion.
Organize domestic/personal logistics: events, errands, household coordination, property management.
Liaise with internal teams and external contacts on behalf of the Director.
Arrange travel itineraries, accommodation, and related documentation.
Manage expense reports, reimbursements, and budgeting tasks if required.
Represent the Director as needed in meetings or project follow-ups.
Qualifications & Experience
Minimum Diploma or Degree in Business Administration, Secretarial Studies, Communications, or equivalent.
3–5 years experience as a Personal Assistant, Executive Assistant, or administrative support to senior executives.
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Excellent organizational skills, multitasking ability, and time management.
Strong interpersonal and communication skills.
Discretion and ability to handle confidential matters.
Self-motivated, proactive, flexible, and able to work independently.
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Your application will include the following questions:
- Which of the following statements best describes your right to work in Malaysia? Do you have secretarial experience? Which of the following languages are you fluent in?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
What can I earn as an Executive Personal Assistant
#J-18808-LjbffrExecutive Personal Assistant
Posted 6 days ago
Job Viewed
Job Description
Add expected salary to your profile for insights
To provide the full level of secretarial and administrative support.
Support duties related to accounting functions such as accounts payable/receivable, petty cash, monthly claim payments, bills, and other related generalaccounting tasks as assigned.
Manage calendar/time for schedule meetings, appointments, and meeting coordination preparation works i.e. venue, refreshment etc
To handle travel and accommodation arrangements, group or individual
To deal with property management companies, contractors, suppliers, and service providers.
To ensure all documents and databases are administered properly, filed systematically, and maintain up-to-date information in files as necessary.
To handle personal, confidential information and to maintain it professionally and confidentially.
Assist in the execution of administrative and commercial activities including client engagement, document handling, product lifecycle support, inventory tracking, and logistical coordination.
Willing to multitask and undertake special assignments.
Your Job Requirements:
Diploma/Degree in Business Studies/Administration/ Management, Secretarial or equivalent
Minimum 3-5 years working experience in the related field
Proficient in MS Office, Mac OS i.e. Word, PowerPoint
Excellent oral presentation and written communication skills in English and ideally proficient in Mandarin.
Able to work independently and resourceful
Tactful and able to maintain high level of professionalism and confidentiality
Focused, well mannered, strong sense of decorum, pleasant personality an added bonus with positive outlook
Discerning, good time management skills and ability to multitask easily & prioritise.
Must be in good health condition
Open to male & female candidates
Unlock job insightsSalary match Number of applicants Skills match
Your application will include the following questions:
- What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Executive Personal Assistant? Do you have secretarial experience? Do you possess or have access to your own transportation? How much notice are you required to give your current employer?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
What can I earn as an Executive Personal Assistant
#J-18808-LjbffrExecutive Personal Assistant
Posted 11 days ago
Job Viewed
Job Description
- To provide the full level of secretarial and administrative support.
- Support duties related to accounting functions such as accounts payable/receivable, petty cash, monthly claim payments, bills, and other related generalaccounting tasks as assigned.
- Manage calendar/time for schedule meetings, appointments, and meeting coordination preparation works i.e. venue, refreshment etc
- To handle travel and accommodation arrangements, group or individual
- To deal with property management companies, contractors, suppliers, and service providers.
- To ensure all documents and databases are administered properly, filed systematically, and maintain up-to-date information in files as necessary.
- To handle personal, confidential information and to maintain it professionally and confidentially.
- Assist in the execution of administrative and commercial activities including client engagement, document handling, product lifecycle support, inventory tracking, and logistical coordination.
- Willing to multitask and undertake special assignments.
Your Job Requirements:
- Diploma/Degree in Business Studies/Administration/ Management, Secretarial or equivalent
- Minimum 3-5 years working experience in the related field
- Proficient in MS Office, Mac OS i.e. Word, PowerPoint
- Excellent oral presentation and written communication skills in English and ideally proficient in Mandarin.
- Able to work independently and resourceful
- Tactful and able to maintain high level of professionalism and confidentiality
- Focused, well mannered, strong sense of decorum, pleasant personality an added bonus with positive outlook
- Discerning, good time management skills and ability to multitask easily & prioritise.
- Must be in good health condition
- Open to male & female candidates
Location: Kuching, Sarawak
Career Level: Minimum 3-5 years working experience in the related field
Education: Diploma/Degree in Business Studies/Administration/ Management, Secretarial or equivalent
#J-18808-LjbffrExecutive Personal Assistant
Posted today
Job Viewed
Job Description
Location: Kuching, Sarawak Career Level: Minimum 3-5 years working experience in the related field Education: Diploma/Degree in Business Studies/Administration/ Management, Secretarial or equivalent
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Personal Assistant / Executive Assistant to Managing Director
Posted 6 days ago
Job Viewed
Job Description
Awesomeree Sdn Bhd is seeking a highly organized and proactive Personal Assistant/Executive Assistant to support the Managing Director in their fast-paced, dynamic office. This full-time position is based in Jalan Ipoh, Kuala Lumpur, and involves providing comprehensive administrative and executive support to ensure the smooth running of the office.
What you'll be doing
- Cross-check work of HODs on behalf of Managing Director
- Optimize & implement processes for efficiency on behalf of Managing Director
- Problem solving & crisis management on behalf of Managing Director
- Prepare agendas, take minutes, and follow up on action items from meetings
- Act as liaison between the Managing Director and other departments
- Prioritize tasks and provide proactive support to ensure efficient use of the Managing Director's time
What we're looking for
- Strong organizational and time management skills with the ability to multitask
- Excellent communication and interpersonal skills with confidence to interact at all levels of the organization
- Exceptional attention to detail and ability to work independently
- Discretion and confidentiality when handling sensitive information
What we offer
At Awesomeree Sdn Bhd, we are committed to providing a supportive and collaborative work environment. We offer competitive remuneration, opportunities for career development, and a range of health and wellbeing benefits. If you are looking for a rewarding and challenging role, we encourage you to apply now.
Unlock job insightsSalary match | Number of applicants | Skills match
Your application will include the following questions:
- Which of the following qualifications do you have?
- Which statement best describes your right to work in Malaysia?
- What is your expected monthly basic salary?
- How many years of experience do you have as an Executive Assistant to the Managing Director?
- Which languages are you fluent in?
- Are you willing to undergo a pre-employment background check?
- How much notice are you required to give your current employer?
To help us investigate, please include any relevant details if you believe this job ad is fraudulent, misleading, or discriminatory.
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#J-18808-LjbffrSenior Executive Assistant / Executive Assistant
Posted 4 days ago
Job Viewed
Job Description
The University of Hong Kong
Apply now Ref.: 532741
Work type: Full-time
Department: School of Computing and Data Science (14700)
Categories: Executive / Technical / Support
Hong Kong
Senior Executive Assistant / Executive Assistant (at the rank of Clerk I/ II) in the School of Computing and Data Science (several posts) (Ref.:532741) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance).
To support the establishment and growth of the School of Computing and Data Science (CDS), we are looking to establish a team of highly motivated individuals who are eager to learn new skills in a balanced work culture and broaden their career prospects in Higher Education.
Applicants should possess a Bachelor’s degree, with at least 3-7 years' full-time administrative work experience. They should have a good command of written and spoken English and Chinese (including Putonghua), exceptional organizational and interpersonal skills, and proficiency in MS Office applications (including Word, Excel, and PowerPoint). They should also have a strong sense of responsibility, good problem-solving skills, and the ability to work under pressure. Proven experience in exposure to mainland industry engagement, particularly in Shanghai, is an advantage.
The appointees will be part of a dedicated administrative team to support the establishment and operational management of the new HKU CDS Shanghai Campus. They will provide well-rounded support in one or more of the following administrative areas: (1) student enrichment; (2) academic programme support; (3) human resources management; (4) finance and accounts ; and (5) external liaison and marketing.
Those with less experience may be considered for the post of Executive Assistant. Shortlisted candidates will be invited to attend an online written test and an interview.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.
The University only accepts online applications for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until August 20, 2025 , or until the posts are filled, whichever is earlier.
Advertised: Jul 29, 2025 (HK Time)
Applications close: Aug 20, 2025 (HK Time)
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Ref. Posting Title Department Closing Date 532741 Senior Executive Assistant / Executive Assistant School of Computing and Data Science (14700) Aug 20, 2025
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- Provost and Deputy Vice-Chancellor
Dean of Arts
Professor and Inaugural Director of the new School of Biomedical Engineering
Director of Communications and Public Affairs
HKU Global Professoriate Recruitment Campaign
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Ref. Posting Title Department Closing Date 532741 Senior Executive Assistant / Executive Assistant School of Computing and Data Science (14700) Aug 20, 2025
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Senior Executive Assistant / Executive Assistant
Posted today
Job Viewed
Job Description
Apply now
Ref.:
532741
Work type:
Full-time
Department:
School of Computing and Data Science (14700)
Categories:
Executive / Technical / Support
Hong Kong
Senior Executive Assistant / Executive Assistant (at the rank of Clerk I/ II) in the School of Computing and Data Science (several posts)
(Ref.:532741) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance).
To support the establishment and growth of the School of Computing and Data Science (CDS), we are looking to establish a team of highly motivated individuals who are eager to learn new skills in a balanced work culture and broaden their career prospects in Higher Education.
Applicants should possess a Bachelor’s degree, with at least 3-7 years' full-time administrative work experience. They should have a good command of written and spoken English and Chinese (including Putonghua), exceptional organizational and interpersonal skills, and proficiency in MS Office applications (including Word, Excel, and PowerPoint). They should also have a strong sense of responsibility, good problem-solving skills, and the ability to work under pressure. Proven experience in exposure to mainland industry engagement, particularly in Shanghai, is an advantage.
The appointees will be part of a dedicated administrative team to support the establishment and operational management of the new HKU CDS Shanghai Campus. They will provide well-rounded support in one or more of the following administrative areas: (1) student enrichment; (2) academic programme support; (3) human resources management; (4) finance and accounts ; and (5) external liaison and marketing.
Those with less experience may be considered for the post of Executive Assistant. Shortlisted candidates will be invited to attend an online written test and an interview.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.
The University only accepts online applications for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until
August 20, 2025 , or until the posts are filled, whichever is earlier.
Advertised: Jul 29, 2025 (HK Time)
Applications close: Aug 20, 2025 (HK Time)
Back to search results Apply now
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Search results
Ref. Posting Title Department Closing Date 532741 Senior Executive Assistant / Executive Assistant School of Computing and Data Science (14700) Aug 20, 2025
Featured jobs
Provost and Deputy Vice-Chancellor
Executive Vice-President (Administration and Finance)
Dean of Arts
Professor and Inaugural Director of the new School of Biomedical Engineering
Director of Communications and Public Affairs
HKU Global Professoriate Recruitment Campaign
Post-doctoral Fellowships and Research Assistant Professorships
Current opportunities
Ref. Posting Title Department Closing Date 532741 Senior Executive Assistant / Executive Assistant School of Computing and Data Science (14700) Aug 20, 2025
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Executive Assistant
Posted today
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Join to apply for the Executive Assistant role at Mondiale VGL
3 weeks ago Be among the first 25 applicants
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Position Summary
The Executive Assistant (EA) will provide high-level administrative and operational support to the Director, Southeast Asia, ensuring the efficient day-to-day management of tasks, meetings, communications, and regional initiatives. This role requires excellent organisation, discretion, professionalism, and the ability to manage multiple priorities across countries and time zones in a fast-paced logistics environment.
Position Summary
The Executive Assistant (EA) will provide high-level administrative and operational support to the Director, Southeast Asia, ensuring the efficient day-to-day management of tasks, meetings, communications, and regional initiatives. This role requires excellent organisation, discretion, professionalism, and the ability to manage multiple priorities across countries and time zones in a fast-paced logistics environment.
Key Responsibilities
- Executive Support
- Manage the Director’s complex calendar, including scheduling across multiple Southeast Asian countries and time zones.
- Coordinate all travel arrangements, including international flights, accommodation, visas, and detailed itineraries.
- Prepare and format reports, presentations, correspondence, and briefing materials.
- Act as the main point of contact for internal and external stakeholders engaging with the Director.
- Take meeting minutes, track action items, and follow up to ensure timely completion.
- Office & Administrative Management
- Maintain confidential and well-organised filing systems, both physical and electronic.
- Support the preparation of regional reports, dashboards, and performance tracking documents.
- Coordinate meetings, regional leadership events, and internal communications.
- Manage staff engagement initiatives across the region.
- Assist in onboarding and coordination with Southeast Asia offices and teams.
- Stakeholder & Regional Liaison
- Communicate with regional teams, clients, and external partners on behalf of the Director.
- Ensure seamless coordination and information flow between Southeast Asia offices and the broader Mondiale VGL network.
- Project & Initiative Support
- Assist in planning and tracking key Southeast Asia initiatives and strategic projects.
- Conduct basic research and analysis to support decision-making.
- Identify and recommend improvements in administrative processes and regional workflows.
Qualifications & Experience
- Diploma or Degree in Business Administration, Communications, or related field.
- At least 5 years of experience supporting senior executives, preferably in a multinational or regional role.
- Experience in logistics, freight forwarding, or supply chain is advantageous.
- Highly organised with excellent time management and attention to detail.
- Strong written and verbal communication skills in English.
- Professionalism, confidentiality, and the ability to build trust with senior stakeholders.
- Proficient in Microsoft Office Suite and digital collaboration tools (e.g. Teams, Zoom, SharePoint).
- Proactive, adaptable, and capable of managing multiple priorities with minimal supervision.
- Comfortable working in a regional role with cross-border coordination.
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Administrative
- Industries Transportation, Logistics, Supply Chain and Storage
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#J-18808-LjbffrEXecutive Assistant
Posted today
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Tap Growth ai Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
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Tap Growth ai Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
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We're Hiring: Executive Assistant!
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who can manage complex schedules, coordinate projects, and ensure seamless operations while maintaining the highest level of confidentiality and professionalism.
We're Hiring: Executive Assistant!
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who can manage complex schedules, coordinate projects, and ensure seamless operations while maintaining the highest level of confidentiality and professionalism.
Location: Kuala Lumpur, Malaysia
Work Mode: Flexible office & remote
Role: Executive Assistant
What You'll Do
Manage executive calendars and coordinate complex meeting schedules
Prepare reports, presentations, and correspondence
Serve as liaison between executives and internal/external stakeholders
️ Coordinate travel arrangements and expense management
Support project management and track deliverables
Handle confidential information with discretion
What We're Looking For
Minimum 4 years of executive assistant experience
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and project management tools
Ability to work independently and prioritize multiple tasks
Professional demeanor and high attention to detail
Consultant in-charge : Sarah Tan I
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Other
- Industries IT Services and IT Consulting
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Sign in to set job alerts for “Executive Assistant” roles.WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago
Petaling Jaya, Selangor, Malaysia 6 months ago
Executive Assistant (EA) to Chief Risk OfficerWP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago
Senior Executive / Assistant Manager - TreasuryPetaling Jaya, Selangor, Malaysia 5 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,500.00-MYR5,000.00 2 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago
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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago
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#J-18808-LjbffrExecutive Assistant
Posted 3 days ago
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Job Description
Who We Are
Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
What You'll Do
The Executive Assistant (EA) provides administrative support to Managing Director & Partner, Partner & Principal, taking full responsibility for maintaining their demanding schedules. The goal is to leverage the Managing Director & Partner, Partner & Principal’s time and to enable her/him to successfully serve BCG clients by being an integral member of the client service team.
Tasks will vary, depending on the Managing Director & Partner, Partner & Principal’s working styles and the existing workload. The duties described below make up a typical, but not necessarily complete, list.
In addition, the EA works is part of the wider Southeast Asia EA team setting, and each EA needs to coordinate and cooperate with other EAs to ensure that work is completed
Overall, the EA should work in support of the partner group, each other, the office, and BCG as a whole in a manner consistent with BCG's stated values.
YOU’RE GOOD AT
The duties and responsibilities are as follows but not limited to:
• Manage complex calendars, with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of Managing Director & Partner, Partner & Principal’s time, and provide timely reminders as necessary.
• Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or virtual).
• Documentation: organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files
• Organize travel arrangements; anticipate and coordinate travel and logistics needs.
• Prepare and submit timesheets and expenses for Managing Director & Partner (MDP) in accordance with company guidelines.
• Provide professional support to BCG visitors, assist with settling in requirements and greet as appropriate.
• Support business objectives under guidance by building working relationships with clients and client assistants to facilitate information flow and scheduling.
• Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.
• Receive, screen, and sort according to priority all incoming mail; respond promptly to inquiries as needed.
• Support case teams, internal committees, and practice area activities and information requests.
• Maintain highest levels of internal and external confidentiality.
• Provide general administrative support: typing, telephone support, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, maintaining marketing and any other databases as instructed from time to time.
• Provide back-up assistance to other EAs and Reception Desk as needed.
Please note that this position is not restricted to the responsibilities above and the job scope and responsibilities are subject to change.
What You'll Bring
• Ideally, minimum of 5 years of work experience gained in a professional services environment
• Preferred: Previous experience in supporting C-level executives, particularly CEOs.
• Able to multi-task in a fast-paced, deadline driven, service-oriented environment
• Secretarial diploma or equivalent in related fields
• Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative
• Demonstrate strong interpersonal skills – able to work effectively with all levels of staff
• Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics
• Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups
• Excellent oral and written communication skills in English
• Consistently handle situations with tact and patience, and able to work well under pressure
• Highly motivated, energetic and resourceful
• Strong customer service orientation – responds to customers’ needs with a sense of urgency, and with a “How can I help” mindset.
• Able to work beyond normal office hours (sometimes weekends) during peak periods
• Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, Powerpoint
Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
BCG is an E - Verify Employer. Click here for more information on E-Verify.