96 Department Coordinator jobs in Malaysia

Overview

To support investigators in conducting clinical research according to study protocol, Singapore Guideline for Good Clinical Practice (GCP) and other applicable regulatory and ethical requirements and institutional policies.

Job Descriptions

Research projects administration - Process and manage qualitative and quantitative study data, including the followings:

• plan, organize, and co-ordinate study activities workflow, including participant recruitment and coordination of study teams via regular meetings
• help PIs devise a data management plan for both qualitative and quantitative studies
• help with data collection with patients, including the administration of survey and the conduction of qualitative interviews
• handle data entry (including transcription for qualitative studies) and validation of study data, e.g., ensure that data is correctly recorded
• maintain records and manage e-filing system for documents related to specific research projects
• process collected data for analysis purposes, including the maintenance and handling of data employing Excel and basic functions of a data analysis software (e.g., R, Stata, SPSS)
• help conduct literature searches; perform article screening for systematic reviews
• Liaise with stakeholders from other areas (e.g., finance) and coordinate related logistics. Ensure timeliness in making payments to patients/volunteers
• Track utilisation of budget. Document and tabulate financial payments received and/or made to support the study; assist with procurement
• Maintain Investigator Site File and ensure that all study documents are complete and up to date
• During meetings, collate agendas, prepare materials, record minutes and track progress of follow up items
• Prepare regular reports to HOD and research unit on progress of projects; track achievements and contribute towards preparing regular progress reports to NMRC

Patient/Research Subject/Healthy Volunteers (Participant) Management

• Assist investigators in the screening and recruitment of potential research participants as according to study protocol
• Communicate to participants and volunteers on project demands and obtain informed consent
• Maintain and update screening log & enrollment logs
• Schedule appointments for patients/subjects
• Ensure participants’ compliance to trial medication

Ensure projects’ compliance

• Maintain database of participants’ data and ensure compliance with confidentiality and PDPA requirements
• Ensure compliance with the Singapore GCP and other applicable regulatory and ethical requirements and institutional policies if applicable
• Assist investigators in applying for ethics review and to the Health Sciences Authority (HSA) for clinical trial certificates (if required)

Job Requirements

• Bachelor’s degree in health sciences or nursing, preferably with experience in recruiting patients for research projects in a healthcare institution.
• Possess strong interpersonal skills.
• Preferably have some experience in conducting focus-group interviews
• Excellent team player with ability to work independently and proactively.
• Meticulous with an eye for detail.
• Resourceful with a creative ability to make things happen.
• Proficient with Outlook, Microsoft Word, PowerPoint, and Excel

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails
  
  

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

KPMG Malaysia

Full-time

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

Group Overview

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

ICAP

ICAP, part of TP ICAP group, provides a wide variety of execution and information services to wholesale market participants.

We offer broking services covering a wide range of asset classes, including Commodities, Credit, Equities, FX, Money Market Funds and Rates.

For each asset class, ICAP offers e-trading capability, giving clients the option to enter prices and execute trades directly via one of our hybrid electronic trading systems, or to engage with brokers who can identify and negotiate trades

Role Overview

The Office Coordinator will be responsible for oversight of the ICAP Malaysia office and facilities, including the management of Reception, manning of switchboard and receiving of gifts/vendors.

Role Responsibilities

• Managing the bookings of meeting and conference rooms.
• Mail Administration and handling of local and overseas courier services.
• Ordering and maintaining the provision supplies for the office, gifts to clients and staff when required.
• Maintenance of reception area, meeting and conference rooms.
• Perform general office clerk duties and errands
• Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
• Maintain and manage security system
• Manage internal filing system and document storage matters
• Ordering and manage the printing matters
• Manage any issues related to tea-lady
• Assist in organizing staff travel booking accommodations and reservations as required
• Assist in office maintenance matters
• Assist any ad hoc / periodic company events / activities
• Handle internal and external phone calls professionally
• Handle incoming and outgoing fax, courier and mails and maintain records as necessary
• Immediately report to the Legal & Compliance Dept. any suspicion of market abuse, or pressure or request of any kind to act otherwise than in the best interests of TP ICAP in accordance with regulatory and compliance requirements.

Experience / Competences

Essential

• Organizational Skills: This includes the ability to manage schedules, prioritize tasks, maintain files and records, and ensure a smooth workflow.
• Communication Skills: Excellent verbal and written communication skills are crucial for interacting with colleagues, clients, and vendors.
• Technical Skills: Proficiency in office software (like Microsoft Office suite) and other relevant systems is often required.
• Time Management: The ability to manage time effectively, prioritize tasks, and meet deadlines is essential for maintaining productivity.
• Problem-Solving: An Office Coordinator needs to be able to identify and resolve issues that arise in the office environment.
• Customer Service: Strong customer service skills are important for interacting with internal and external stakeholders.
• Interpersonal Skills: The ability to build and maintain effective working relationships is vital for teamwork and collaboration.
• Multitasking: The ability to handle multiple tasks and responsibilities simultaneously is important in a fast-paced office environment.
• Attention to Detail: Accuracy and thoroughness in all administrative tasks are crucial for maintaining efficiency and avoiding errors.
• Professionalism:Maintaining a professional demeanor, particularly when handling confidential information, is essential.
• Responsibility for ensuring that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility.
• Ensuring strict adherence to all operational risk requirements, including adherence to TP ICAP Risk Management Framework, security policies, and compliance and regulatory requirements.
• Complete any mandatory training by the required deadlines.
• Act with integrity and due skill, care and diligence in carrying out your duties.
• Previous experience in office administration or a similar role is required,.
  

Job Band & Level

• Support 3

#ICAP

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.

Location

• To perform day to day general administrative tasks
• Attend to incoming and outgoing phone customer phone calls
• Monitor documents despatch and received
• Recording documents flow and filing
  
  

• Candidates must possess at least Primary School/Secondary School/SPM/âOâ Level
• Language required: English, Mandarin, Bahasa Malaysia
• Fresh graduates are encouraged to apply
• Computer literate and knowledge in Microsoft Office (Word and Excel)
• Internet savvy
• Excellent communication skills.
  
  

• EPF
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law

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Job Responsibility

• Perform data entry and update the database system
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Carry out clerical duties, including answering phones and preparing documents
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Providing basic bookkeeping services.
• Performs other related duties as assigned.
  
  

• Minimum education: SPM and above
• Language proficiency: Mandarin.
• Skills required: Outlook, Microsoft Office, Answering Telephones, Communication
• Minimum of 1 year experience in office administration
• Proficient in Microsoft Office Suite
• Excellent communication skills
  
  

• EPF / SOCSO / PCB
• Annual Leave
• Medical and Hospitalisation Leave

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Technology, Information and Internet

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This job is for an Administrative Assistant at Foundingbird. You might like this job because you'll help new companies get started, communicate with clients, and keep important documents in order, all while supporting the team in a friendly environment!

As a Administrative Assistant at Foundingbird, you will be responsible in providing administrative support, maintaining communications etiquette, facilitating the team, and assisting with executive administrative tasks and clerical duties on a day-to-day basis.

What you’ll be responsible for in this role:

• Provide comprehensive support in the incorporation of new companies, including e-KYC procedures, pre- and post-incorporation tasks, management of beneficial ownership (BO) information, acquisition of income tax numbers, and facilitation of bank account openings
• Effectively communicate with clients via email, calls and direct messages via Whatsapp, ensuring prompt and professional correspondence
• Coordinate the preparation of payment reminders, LODs and requests for invoices and statements of account for various companies
• Execute administrative duties by managing both softcopy and hardcopy statutory documents, including letters, financial statements, SSM receipts, client transition forms, board resolutions, and Annual Returns (AR) in maintaining compliance
• Offer comprehensive assistance to the Company Secretary and Customer Success team

We’re looking for a person with the following qualities:

• Applicants who are able to start immediately will be prioritized.
• Location: Must work physically at Taman Danau Desa, Kuala Lumpur
• Education: At least STPM or Higher Education Level. Additional certification in Office Administration is a bonus. Applicants with Diploma/Bachelor’s Degree in any related field of business or Corporate Administration or equivalent professional qualifications (ICSA / MAICSA) will be prioritized.
• Experience: Fresh graduates are welcomed to apply; willingness to grow and learn are prioritized. Experience in a similar role is a plus.
• Skills: Administrative Assistance, Executive Administrative Assistance, and Clerical Skills. Strong attention to detail and organizational skills, Ability to multitask and prioritize tasks effectively
• Familiarity with Proficiency in MS Office (Word, Excel, Outlook)
• Must be tech savvy and adaptable in using various applications for efficiency.
• Language(s): English and Bahasa Malaysia (Mandarin is a plus).
• Good analytical and time management skills.
• Able to work independently, work well under pressure and work as a Team.
• Excellent Etiquette and Communication skills.

• Opportunity to make a significant impact in revolutionizing how company secretarial work is experienced by entrepreneurs in Malaysia.
• Hands-on experience in compliance, operations, and customer relations in a fast-growing startup.
• Positive, young and inclusive working environment/culture.
• Unlimited paid time off policy with min. 15 days.
• Medical benefits.
• Yearly Team retreat.
• More.

If you are interested, in addition to applying here, please email ( ) directly with the following information:

• Why you fit the profile we’re looking for and your past experience that is relevant
• What attracts you to this particular role

Applicants that do not follow these instructions will not be considered.

If you deem to be a potential fit based on the information provided by you; we will invite you for coffee and get to know each other. There will be a total of 2 interviews/ meetings before an official decision is being made.

Administrative Support

Business Administration

Yes, we won't keep track of your vacation days*. Discuss it with your team and we will figure out how you can enjoy that time off.

Go to a nice resort or do something active in the mountains! We will get the team together to have fun and connect with each other for a day or a few.

We'll cover your parking costs.

Your wellbeing is our priority. You get healthcare coverage for your GP, dental, optical, screening and even specialist visit.

Our office is stocked with a variety of complimentary snacks and beverages to keep you energised throughout the workday.

Got a particular book or a certain course you want to follow to enhance your skills on the job? We've got you covered for reasonable requests.

Foundingbird is a digital corporate secretary that helps Malaysian startups to incorporate their company, manage accounting and bookkeeping, and handle payroll all-in-one-place through an online dashboard at an affordable price.Our goal is to revamp how companies in South East Asia are incorporated, managed and transact with one another. We design delightful experiences that take the worry of administration from.

• To be in-charge of POS on data key-in, monitoring, analysis, reporting, and etc.
• To assist in general administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence.
• To handle and ensure sufficient office supplies, facilities.
• To maintain proper filing system from time to time.
• To support on maintenance contractor sourcing.
• To support on HR matters
  
  

• To handle inbound and outbound calls from time to time.
• To greet and direct walk-in customer to the relevant correspondent.
• Any other ad-hoc assignments will be assigned by the supervisor or the Management from time to time.
  
  

• Minimum Cert/ Diploma in Business Admin/ Management.
• Candidate with relevant working experience will be added advantage.
• Strong analytical, planning and problem-solving skills.
• Hardworking, multi-tasking, resourceful and proactive with sense of urgency.
• Good interpersonal, communication skills and reporting skills.
• Fresh graduates/ school leavers are welcome to apply.
  
  

• Medical
• Staff Purchase
• FREE Parking