363 Daily Operations jobs in Malaysia

Job Purpose

The Senior Office Assistant is to assist the Head of Department in some key tasks in operational support, namely to effectively and efficiently manage all outgoing documents that need to be dispatched by hand, monitoring the maintenance and usage of the company fleet, collecting mail from the post office, overseeing the laundry service provided by the appointed contractor, and providing services to internal stakeholders. He is needed to assist in other administrative support services such as general building inspection and maintenance, office equipment maintenance, the venue and logistic arrangement for corporate functions/events, and other general support needed.

Job Description

1. To perform external dispatch works, including the delivery and collection of documents, parcels, samples from the laboratory; banking jobs, including counter service, making payment, etc. An accurate record of dispatch work performed must be maintained and timely updated in the system for reference purposes.

1. Provide full assistance in the maintenance of the company vehicle at WMC. He is required to perform routine vehicle inspection for roadworthiness, requests for maintenance service and repair when it is due, arrange to send the vehicle to the workshop, renewal of insurance, and road tax.

2. Assist in preparing documentation for sending the company vehicle to the panel workshop for maintenance and repair, including invoice compilation.

3. Fully responsible for the operation of the laundry service. Operate the counter according to operation hours and monitor the appointed contractor's deliverables. Records must be maintained as supporting documents for payment.

4. To assist in building upkeep and maintenance by monitoring works performed by the appointed contractor.

5. Obligated to collect company incoming mail from the PO Box (WMC only) at Port Dickson according to arrangements and as and when instructed.

6. Required to perform internal dispatch work and inter-office (WMC-Mercu).

7. As a driver for Senior Management staff, VVIP guests, and shuttle service.

8. To assist in the office equipment maintenance, namely printer, copier, walkie-talkie, etc.

Job Requirements

EDUCATIONAL QUALIFICATIONS

• Degree (Optional but Preferred). A bachelor's degree in business administration, management, or a related field.

• Diploma in administrative roles.

• Sijil Pelajaran Malaysia.

RELEVANT EXPERIENCE

At least 5 years of working experience in administrative roles, including office management or administrative support.

PERSONAL CHARACTERISTICS & BEHAVIOURS

• The ability to manage tasks, prioritize effectively, and maintain a well-organized workspace is crucial.

• Good written and verbal communication abilities for interacting with colleagues and visitors.

• Basic computer skills.

Key Responsibilities

• Manage and maintain operational documentation, including incident reports, customer complaints, and trip records.
• Assist in preparing official letters, memos, and communications with internal and external stakeholders.
• Coordinate and schedule operations meetings, including preparing meeting minutes.
• Support data entry and record-keeping in the company's operational systems.
• Ensure timely submission of operational reports to management and relevant authorities.

Skills & Competencies

• Strong organisational and administrative skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to work in a fast-paced environment and manage multiple tasks efficiently.
• Good attention to detail and ability to work independently.

Qualifications

• Bachelor's Degree in Business Administration, Office Management, or a related field.
• Fresh graduates are welcome to apply; relevant internship experience is an advantage.

Description
Build your Career with an Industry Leader
at our Shared Services Centre in Malaysia.
As a global leader in premium label solutions, our purpose is to deliver the world's best label solutions that help our customers build their brands, while adding value to our employees, our shareholders, and the communities in which we operate.
***If you share our vision and believe that you could contribute to the success of our company, we look forward to hearing from you

Job Highlights:***

• Conducive Working Environment
• Hybrid Working Arrangement
• Learning & Development

Job Responsibilities:
Team Development

• Promote standardization and eliminate duplication of work in Operational Support processing.
• Supervise team and manage team competencies.

Concur

• Manage and oversee the use of Concur for expense reporting and travel management.
• Process enrolments of new system users, timely update of requested system changes, and ensure data accuracy.
• Audit expense reports to proactively identify issues and ensure compliance with Company's Travel and Expense Policy.
• Manage and timely resolution of internal customers' inquiries on expense report payment policies, procedures, and practices.
• Train and assist internal customers on features and functions of the Concur Travel and Expense system, promoting a positive experience.
• Analyse and consolidate expense data from Concur using reporting analysis.
• Assist with monthly internal audits.
• Update the user guides as necessary.
• Provide input and recommendations for training improvements.

DocuSign

• Ensure the smooth operation of DocuSign for electronic signatures and document management.
• Update requesters on the status of e-signing when requested.
• Ensure accurate records for reporting to Board of Directors.
• Collaborate with IT experts to ensure the documents have been routed according to the company policy.

Continuous Improvement

• Contribute to the development and implementation of positive change in the OS function in the Company.
• Leverage on use of technology and implement cost-neutral process enhancements.

Compliance and Internal Controls

• Ensure full adherence to Company's accounting policies, processes, procedures, authorization levels, and SOX controls.
• Ensure full adherence to document retention as per the requirement by regulatory authorities in the specific country of operations/ business units.
• Develop and implement internal controls to safeguard Company's assets and ensure compliance with financial regulations.
• Monitor and evaluate the effectiveness of existing internal controls.
• Stay updated on accounting standards, regulations, and compliance requirements to ensure the Company's financial practices align with industry standards and legal obligations.

Service Level and Team Collaboration

• Promote a strong service ethos to support delivery to agreed Service Level Agreements.
• Act as the focal point to ensure effective communication and resolution of operational related issues and decisions.
• Build long-term relationships with Company's internal stakeholders and leadership team.
• Work closely with other operation functions to ensure seamless coordination of financial activities.
• Perform any other duties as assigned by the Team Manager.

Job Requirements:

• Bachelor's Degree in Finance, Accounting, Operations Management, Business Administration or related field are encouraged to apply.
• Possess 4-5 year's experience in Travel & Expense (Concur), Global Credit Card Administration.
• Experienced in Shared Services operations.
• Skilled in team supervision and leadership.
• Demonstrates a great attitude and strong attention to details.
• Fluent in both spoken and written English.
• Able to multi-task, and good at stress management.

Only applicants who can legally live and work in Malaysia will be considered.

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.

What Does The Role Involve?

• Assist with administrative tasks to support the operations team.

• Generate reports to provide insights and support decision-making.

• Prepare documentation to support operational processes.

• Coordinate meetings, including scheduling, preparing agendas, and taking minutes.

• Manage and track pending operational tasks to ensure timely completion

What You Need Is:

• You able to start your internship from Aug 2025 onwards for minimum 6 months duration

• Currently pursuing Bachelors' Degree in Supply Chain Management, Logistics, Business Administration, Business Information System, Information Technology or any related disciplines

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to work independently and as part of a team.

• Attention to detail and a proactive approach to problem-solving.

The BASF Service Hub Kuala Lumpur (BASF Asia-Pacific Service Centre Sdn Bhd) is strategically located in the capital city of Malaysia. Since its inception in 2005, the hub has expanded from 130 employees to over 1,300 employees currently and is expected to keep growing. As an ISO 9001:2005 certified organization, the Service Hub Kuala Lumpur is committed to delivering high quality expertise and services in finance, people, supply chain, EHSQ (environment, health, safety, quality), product safety and digital. We take pride in providing our business services to BASF companies and affiliates across 20 markets in the Asia Pacific region and beyond. Moreover, we offer our services in 8 different languages to cater to the diverse needs of our stakeholders. Our focus on competency and technology-driven solutions allows us to consistently deliver exceptional services, thereby contributing to the success of our businesses. BASF also has two other regional hubs located in Berlin, Germany, and Montevideo, Uruguay, which cover the European and American regions.

BASF Service Hub Kuala Lumpur was recognized with nine prestigious awards in 2024, reflecting its commitment to creating a vibrant, inclusive, and empowering workplace. These awards include winning the title of Operational Excellence in HR at the GBS Asia Awards 2024, multiple accolades at the Life at Work Awards 2024, where the hub was recognized as First Runner-up for Workplace Excellence (International Organization) and CEO Champion (International Organization), as well as Second Runner-up for Best International Organization. The hub also won the title for Excellence in Learning Tech Advancement System and a Certificate of Excellence in Talent Management and Leadership at the HRD Awards 2024. Furthermore, the hub secured a Bronze Award for Excellence in Digital Transformation at the HR Excellence Awards 2024 and received a Bronze Award for Human Resources Impact and an Honorary Award for Creative Talent Management Impact at the SSON Impact Awards Asia 2024.

At BASF, we create chemistry for a sustainable future. Our ambition: We want to be the preferred chemical company to enable our customers' green transformation. We combine economic success with environmental protection and social responsibility. Around 112,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio comprises, as core businesses, the segments Chemicals, Materials, Industrial Solutions, and Nutrition & Care; our standalone businesses are bundled in the segments Surface Technologies and Agricultural Solutions. BASF generated sales of €65.3 billion in 2024. BASF shares are traded on the stock exchange in Frankfurt (BAS) and as American Depositary Receipts (BASFY) in the United States. Further information

Build your Career with an Industry Leader at our Shared Services Centre in Malaysia.

As a global leader in premium label solutions, our purpose is to deliver the world's best label solutions that help our customers build their brands, while adding value to our employees, our shareholders, and the communities in which we operate.

If you share our vision and believe that you could contribute to the success of our company, we look forward to hearing from you

Job Highlights:

• Conducive Working Environment
• Hybrid Working Arrangement
• Learning & Development

Job Responsibilities:

Team Development

• Promote standardization and eliminate duplication of work in Operational Support processing.
• Supervise team and manage team competencies.

Concur

• Manage and oversee the use of Concur for expense reporting and travel management.
• Process enrolments of new system users, timely update of requested system changes, and ensure data accuracy.
• Audit expense reports to proactively identify issues and ensure compliance with Company's Travel and Expense Policy.
• Manage and timely resolution of internal customers' inquiries on expense report payment policies, procedures, and practices.
• Train and assist internal customers on features and functions of the Concur Travel and Expense system, promoting a positive experience.
• Analyse and consolidate expense data from Concur using reporting analysis.
• Assist with monthly internal audits.
• Update the user guides as necessary.
• Provide input and recommendations for training improvements.

DocuSign

• Ensure the smooth operation of DocuSign for electronic signatures and document management.
• Update requesters on the status of e-signing when requested.
• Ensure accurate records for reporting to Board of Directors.
• Collaborate with IT experts to ensure the documents have been routed according to the company policy.

Continuous Improvement

• Contribute to the development and implementation of positive change in the OS function in the Company.
• Leverage on use of technology and implement cost-neutral process enhancements.

Compliance and Internal Controls

• Ensure full adherence to Company's accounting policies, processes, procedures, authorization levels, and SOX controls.
• Ensure full adherence to document retention as per the requirement by regulatory authorities in the specific country of operations/ business units.
• Develop and implement internal controls to safeguard Company's assets and ensure compliance with financial regulations.
• Monitor and evaluate the effectiveness of existing internal controls.
• Stay updated on accounting standards, regulations, and compliance requirements to ensure the Company's financial practices align with industry standards and legal obligations.

Service Level and Team Collaboration

• Promote a strong service ethos to support delivery to agreed Service Level Agreements.
• Act as the focal point to ensure effective communication and resolution of operational related issues and decisions.
• Build long-term relationships with Company's internal stakeholders and leadership team.
• Work closely with other operation functions to ensure seamless coordination of financial activities.
• Perform any other duties as assigned by the Team Manager.

• Bachelor's Degree in Finance, Accounting, Operations Management, Business Administration or related field are encouraged to apply.
• Possess 4-5 year's experience in Travel & Expense (Concur), Global Credit Card Administration.
• Experienced in Shared Services operations.
• Skilled in team supervision and leadership.
• Demonstrates a great attitude and strong attention to details.
• Fluent in both spoken and written English.
• Able to multi-task, and good at stress management.

Only applicants who can legally live and work in Malaysia will be considered.

Before submitting your resume, please pay attention to the location – we will not be able to review your resume and provide feedback if you are not (in fact) located in the location of the vacancy.

POSITION SUMMARY:

We are looking for an enthusiastic professional to lead a team of Specialists, providing high-quality support and operational expertise. Reporting to the department Manager, you will oversee a team tasked with analyzing detailed operational data to conduct quality audits and ensure accurate data reconciliation. Your responsibilities include ensuring the team adheres to network and advertiser guidelines in areas such as compliance monitoring, payment reconciliation, partnership quality analysis, and other operational tasks. Additionally, you will gather data and insights from your team to ensure they have the right tools and follow efficient processes.

Key Responsibilities:

• Create and execute operations training for new team members
• Ensure operational capacity is aligned to business KPIs
• Discover and monitor advertisers’ information on websites and internal platforms utilizing internal tooling
• Audit publisher websites, social media presences, and submitted data to ensure compliance
• Analyze existing data and augment with additional data collection and analysis where appropriate
• Maintain and build ongoing audit templates and ad-hoc audit templates
• Create new and keep existing written documentation up to date
• Propose improvements of system and process

Qualifications & Experience:

• English fluency (at least Upper-Intermediate)
• Some understanding of commercial operations and, ideally, experience estimating team capacity or advocating team needs
• Detail-oriented, thorough, and meticulous
• Attention to detail in order to identify and analyze errors
• Strong time management and self-organization skills and ability to meet predetermined timeframes
• Ability to work independently and with a team
• Ability to accurately interpret complex documents and online policies
• Basic understanding of HTML structure, ecommerce compliance, or invoicing is a plus; however, training will be provided

Why join to us:

• Close cooperation with the development team and client
• Opportunity to influence product development
• We cover English classes (with a native speaker)
• Boost professional brand: you can participate in local conferences as a listener or as a speaker
• Regular team buildings: have fun with teammates
• Gifts for significant life events (marriage, childbirth)
• Tech and non-tech Zazmic Communities: support and share experience with each other

Dear Candidate,

In an era of rapid technological advancement and the constant evolution of artificial intelligence, at Zazmiс, we believe in the importance of analyzing resumes not only through automated tools but also through interaction with a live recruiter. We value an individualized approach to each candidate and strive to make the hiring process more friendly and efficient.

Understanding the significance of your time and that of our colleagues, we offer you the opportunity to provide additional information that will help us better understand your profile and its alignment with the job description. Your initiative will assist us in making a more informed decision when considering your candidacy.

Please note that Zazmiс reserves the right not to respond to a candidate’s application if we conclude that the candidate does not meet our requirements for any reason. Please understand this as part of our commitment to an efficient and fair hiring process.
Thank you for your understanding and participation in our recruitment process.

Best regards,
The Zazmiс Team

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Overview

Job Summary: Coordinate sales target preparations, pricing data maintenance in the system, incentive scheme setting, sales support tools and other administrative work to support frontline sales teams.

• Support superior in managing day-to-day operating expenditures against operating budgets to ensure efficient usage of resources.
• Design tools and templates for the setting and tracking of sales targets/performance standards.
• Proactively solve incorrect pricing case scenarios when found by coordinating between key functions in the organization.
• Monitor and analyze sales achievements to ensure accurate and successful processing of incentives.
• Coordinate with Trade Marketing and Supply Chain Management for new products, promotional or low inventory products and volume allocations for all prioritized channels and/or customers.
• Coordinate and support any special projects related to selling, order processing, customer service and logistics.
• Recommend improvements or process enhancements to improve team productivity and cost efficiency.
• Work closely with internal departments to gather and verify information.

• Demonstrate sound knowledge and understanding of the industry/market/competitors/customers.
• Demonstrate basic customer management skills.
• Demonstrate a general understanding in all aspects of supplier and customer relationship management including supply chain, field marketing and branding.
• Demonstrate advanced research and analytical skills.
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint).
• Demonstrate fluency in local language and ideally in English, both written and spoken.

Diploma/certificate in Business/Marketing or related fields.

• Entry level

• Full-time

• Management and Manufacturing

• Pharmaceutical Manufacturing, Retail Pharmacies, and Medical Equipment Manufacturing

Regional Talent Acquisition | Recruiter | Crypto

Position Title: Business Operations Analyst

Who We Are

Established in 2019, Matrixport is the world's leading hub for all-in-one crypto financial services. We provide an entry-grade ecosystem for the crypto space, offering a personalized super account that integrates products and services across crypto assets trading, investment, loan, custody, RWA, research, and more. Our aim is to empower users to achieve sustainable earnings from their crypto investments.

Matrixport holds licenses such as the Hong Kong Trust or Company Service Provider (TCSP) & Money Lender License, an Appointed Representative (AR) in the UK, and is registered as a Money Services Business (MSB) in the US. We are a member of Switzerland’s FINMA SRO-VFQ, ensuring our services meet high global standards and provide secure and compliant crypto financial solutions.

We continually reshape the crypto business landscape and integrate crypto sectors to create a closed-loop ecosystem for crypto services, making it easy for everyone to access the crypto space and potentially earn from cryptocurrency.

Why Join Us

We tackle complex problems as a team, encourage openness, and promote transparency, respect, and inclusivity. Every team member is valued and has a voice. We seek intellectually curious and entrepreneurial individuals who want to make an impact in the crypto ecosystem and help build a better product for the next one billion users.

Job Responsibilities

• Daily product management support, coordinate releases of products and features;
• Formulate and update internal procedures for senior stakeholder review to streamline operations, improve efficiency, and mitigate operational risk;
• Regularly collect community feedback and collaborate with stakeholders on customer experience improvements;
• Familiar with spreadsheets and data tracking tools (Confluent / Superset); make product design and business optimization recommendations based on data analytics results;
• Work with stakeholders across finance / treasury / legal / product / risk departments.

Job Requirements

• Majors in finance/ economics/ mathematics/ statistics/ marketing are preferred;
• At least 2 years of working experience in the blockchain/fintech industry is preferred;
• Data-driven, responsible, and careful; strong under pressure, project management, and communication skills;
• Fast learner with problem-solving skills;
• Prior knowledge in blockchain or cryptocurrency is advantageous;
• Good English writing skills are required; fluency in both English and Mandarin is required.

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• Associate

• Full-time

• Product Management and Finance

• Banking and Investment Management

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