87 Corporate Secretary jobs in Malaysia

This job is about overseeing the legal and regulatory tasks for various companies, both local and international. You might like this job because you’ll help businesses stay compliant while organizing important meetings and documents!

• Handling all company secretarial matters for a portfolio of Malaysia and International companies.
• Handling compliance and client’s acceptance.
• Understand and advice the clients on company statutory, company structure, administration & related matters.
• Compliance with provision in the Malaysia Corporate Enactments, Statutory Reporting or Filing and Corporate Governance.
• Maintain and develop clients’ necessary statutory documents and records with compliance relevant act and authorities.
• Filing and digitalization clients’ statutory documents, records, reporting.
• Organizing Annual General Meeting, Extraordinary General Meeting and etc.
• Preparing agenda, drafting the action points and minutes and all aspects of the works for Board Committee Meetings.
• Any other ad-hoc tasks and responsibilities.

• Candidate must possess at least a Diploma of Corporate Administration or related field.
• At least 3 years of working experience in the company secretarial is required for this position.
• Preferably holder MAICSA membership.
• Understanding with the Companies Act and other relevant laws and regulations.
• Knowledge of Secretarial related platform and/or software, MYCOID, MBRS, MYDATA, e-Info is preferable.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent problem-solving skills.
• Able to work independently.
• Able to team player.
• Required language: English, Bahasa Malaysia, Chinese is an added advantage.
• Excellent organizational skills with the ability to multi-task.

Company overview

Our client is an established professional services provider firm that is a strong player in its industry. In line with their business expansion, they are looking to bring on board a secretarial professional to join their team in KL.

The new role

You will help to arrange board/committee meetings and assist the Secretarial team in timeline planning, taking minutes and circulating relevant memos/reports. As well as the usual company secretarial administration, the role involves attending to all the corporate secretarial matters in accordance with the company acts. You will undertake any other special assignments, ad-hoc tasks, and related duties as and when required.

Requirements to succeed

This is a great opportunity for an ambitious person with excellent communication skills, committed to developing a career in the Company Secretarial field. Experience of 2 years in a relevant field and holding a Secretarial license will have a distinct advantage. To be successful in this role, you will have strong attention to detail, an innovative thought process, a commercial outlook, and be able to work effectively as part of a small, motivated team.

Rewards gained

The opportunity to be part of a fast-growing Group which is a leader in its field of industry and offers excellent career progression opportunities locally as well as globally. The Group understands the importance of workplace values and culture where they strongly encourage employees to develop their strengths and recognize their achievements accordingly.

To Apply

If you are interested in this role, click ‘apply now’ to submit your resume (in MS Word format) to Due to overwhelming responses, we will only be able to contact shortlisted candidates.

Company overview

Our client is an established MNC that is a strong player in the Financial industry. In line with their business expansion, they are looking to bring on board a secretarial professional to join their team in KL.

The new role

Reporting to the Manager, you will assist in planning, preparing, and managing the execution of corporate secretarial service deliverables. You will fulfill multi-dimensional clients’ requests and requirements by utilizing pre-defined workflows, technology, and systems to ensure quality work and services in a timely manner, in compliance with the Companies laws and regulations of various jurisdictions, and to promote good corporate governance practices.

Requirements to succeed

You are a Bachelor’s degree holder in disciplines such as Corporate Administration, Corporate Governance, or Business Management. A minimum of 2 years of working experience is required, and experience in an outsourcing environment is an added advantage. You should be people-oriented, a team player, positive, proactive, willing to learn, and possess good communication skills. Proficiency in both spoken and written English and Mandarin is necessary, along with the ability to take on challenges and meet tight deadlines.

To Apply

If you are interested in this role, click ‘apply now’ to submit your resume (in MS Word format) to Due to overwhelming responses, we will only be able to contact shortlisted candidates.

Company overview

• Our client is an established professional accounting services provider firm.
• In line with their business expansion, they are looking to bring on board a secretarial professional to join their team in KL.

The new role

• To handle and ensure all secretarial functions such as change of directors, secretary, auditors and registered office, open of bank accounts, acceptance of bank facilities, change of bank signatories, AGM, and other common corporate secretarial request, draft and prepare resolutions in compliance with Companies Act, 2016.
• To ensure completion and lodgement of statutory forms, returns, and reports with Suruhanjaya Syarikat Malaysia (SSM) within the stipulated deadlines.
• To ensure the statutory books, registers, and secretarial records are updated and kept safely.
• To liaise and deal with clients, Senior Management, external auditors, bankers, and lawyers.
• Familiar with and able to use MYCOID and MBRS system developed by SSM for filing purposes.

Requirements to succeed

• Ambitious person with excellent communication skills, committed to developing a career in the Company Secretarial field.
• Experience of 2 years in relevant field.
• Secretarial license holder will have a distinct advantage.
• Mandarin speaker is preferred.
• Strong attention to detail, innovative thought process, a commercial outlook and be able to work effectively as part of a small, motivated team.

To Apply

If you are interested in this role, click ‘apply now’ to submit your resume (in MS Word format) to Due to overwhelming responses, we will only be able to contact shortlisted candidates.

Job Ref: 20210316/117

Consultant: Jenn C.

Registration No: 201901037350 (1346680-W)

EA Licence No: JTKSM 949A

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• Assist the Board and senior management in managing the corporate governance framework.
• Ensure compliance with laws and advise on legal and regulatory changes.
• Organize Board meetings, prepare agendas, collate papers, take minutes, and ensure follow-ups.
• Maintain statutory books and records accurately.
• Serve as a communication bridge between the Board, management, shareholders, and authorities.
• Develop and review corporate policies and procedures.
• Coordinate AGMs and manage shareholder communications.
• Collaborate with the risk management team to manage potential risks.
• Prepare legal entity documentation and maintain databases.
• Engage with vendors to ensure regulatory compliance and accurate record-keeping.
• Support Board and Shareholder Meetings.
• Respond to document requests and assist with filings.

Job Requirements:

• 3-5 years corporate secretarial experience in law firm, multinational enterprise or group companies.
• Ability to work independently and effectively within short deadlines in a dynamic environment.
• Strong skills in documentation, presentation, and communication across global teams.
• Proficient in secretarial duties with experience in drafting and managing agreements.
• Business-friendly, solution-oriented approach to problem-solving.
• Excellent organizational and time management skills.
• Capable of strategic, commercial, and practical thinking.
• Fluency in English.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Accounting/Auditing, Administrative, and General Business
• Industries Internet Marketplace Platforms, Financial Services, and Investment Banking

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

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We are currently looking for dedicated and passionate Corporate Company Secretarial professionals to join our offices in Skudai, Petaling Jaya , and Sitiawan , Perak.

You will play an important role in:

• Ensuring compliance with Companies Act 2016 and other related Acts concerning Company Law.

• Handling the full spectrum of company secretarial functions.

• Maintaining statutory documents, administrative records, and updating registers properly.

Requirements:

• Candidate must possess at least a Diploma , Bachelor of Corporate Administration , or be in Part Qualification of ICSA , MAICSA , or have experience in company secretarial practice or Corporate Secretary Management.

• Note: This is not an administrative, secretarial, or personal assistant role.

• Preferably at least 3 years of experience in a secretarial field.

• Familiar with SSM filing procedures and the Companies Act 2016 .

• Required skills include PC literacy in Microsoft Office and S2000 Secretarial Software.

• Possess a pleasant personality, be self-motivated, and work well in a team.

What we offer to help you succeed:

• Competitive Basic Salary .

• Medical claims covered by us.

• Parking, meal, and outstation allowances.

• Team outings and annual dinners.

If interested, please contact us at the details below.

Skudai Office, Johor : Ground Floor, No.8 Jalan Mutiara 1/1, Taman Mutiara Mas, 81300 Skudai, Johor, Malaysia.

Sitiawan Office: Ground Floor, 140 Jalan PPMP 3/3, Pusat Perniagaan Manjung Point III, 32040 Seri Manjung, Perak.

Petaling Jaya Office: Level 2, Wisma TY Teoh, No. 11 Jalan PJU 1A/41B, NZX Commercial Centre, Ara Jaya, 47301 Petaling Jaya, Selangor.