17 Coordination jobs in Malaysia

BBA / MBA Finance with at least two years of experience in executive coordination or corporate administration. Must have strong organizational, follow-up, and communication skills, proficiency in MS Office (Excel, Outlook, Word, PowerPoint), and a high level of discretion and professionalism.

Track and follow up on tasks assigned by the CFO, maintain a centralized tracker for deadlines, and liaise with departments for updates and deliverables. Schedule meetings, draft minutes, manage CFO communications and approvals.

• Coordinate and manage all tenant fit-out and reinstatement between internal and external parties.
• Monitor and review submission of tenant design for full compliance with IPC Shopping Centre’s standard on design guideline, local legislation requirement and Ikano risk requirement, while adhering to fit-out schedule.
• Close liaison with leasing and facilities management on new tenant as well as tenant’s change request.
• Review and manage continuous improvement with respect to Standard Operating Procedure (SOP) i.e. Fit-Out Manual, relevant forms / checklist.
• Incumbent is to be fully accountable on all aspects of tenants’ fit-out works (from receiving of update from leasing, design submission until renovation work at site) while adhering to accomplishing within the stipulated challenging timeline.
• Responsible for fit-out gap finding and remedy closure amid pre-opening inspection.
• Sourcing of quotation, preparation of purchase order and invoice submission to Finance for ad-hoc works which are related to landlord provision.
• To keep up-to-date filing of fit-out related matters.
• Handling of contractor work permit approval, documentation and filing.
• Key person representative of the company on fit-out related matters between the company and the tenant.
• Other ad-hoc assignment as required.
  
  

• Diploma/Degree in Interior Architecture & Design or any other related disciplines
• Possess at least 5 years of working experience in shopping centre fit-out, facilities and equipment maintenance knowledge is an added advantage.
• Familiar with local statutory compliances related to fit-out.
• Proficient with MS Office, other Office applications and CAD software.
• Knowledge of building, construction and sustainable practices.
• Possesses good verbal and written in English and Bahasa Malaysia.
  
  

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All BHP employees and contractors please apply using your BHP credentials / email address.
Please click on 'BHP Employee / Contractor Login' button on thetop right of this page to apply.

Date: Jul 28, 2025

Job Posting End Date: 11-Aug-2025;15:59:59GMT

Job Country:

Malaysia

Job Location/Region: Mid Valley City

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

Support the coordination of the GBS HR Portfolio to align with strategic priorities. This includes maintaining and managing the GBS HR Integrated Plan, overseeing demand and capacity planning, integrated risk management, stakeholder engagement and reporting.

• Support the coordination of the GBS HR Portfolio to align with the Corporate Alignment Planning process, defining integrated planning and capacity and demand priorities, setting objectives, and aligning strategies with organisational goals to enable effective planning and resource allocation.
• Monitor and maintain the GBS HR Projects Integrated Plan, outlining key details such as milestones, resource requirements, and timelines across teams and functions. Reporting and identification of capacity and demand issues using tools such as PowerBI, Microsoft Office Suite.
• Support the coordination of capacity and demand across GBS HR Projects to ensure optimal resource allocation, enhancing efficiency and performance.
• Monitor the GBS HR portfolio against defined metrics and outcomes such as FTE, cost, and KPIs to ensure projects deliver anticipated value and benefits are not duplicated across functions or overrepresented.
• Support the management of the GBS Integrated Risk Calendar to identify potential risks and mitigation strategies across the portfolio, with regular reviews and updates to ensure proactive risk management and safeguarding of project objectives.
• Coordinate reporting requirements for the GBS HR Portfolio.
• Support project communication routines and define stakeholder engagement requirements across GBS HR to ensure alignment, visibility, and effective communication among all stakeholders.
• Corporate Alignment Planning process cycle.

• Experience with HR project management experience
• Tertiary degree in HR, Finance, Accounting or relevant experience
• Experience with the management and understanding of project requirements and compliance

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect.We are an Equal Opportunity employer and recognise that true diversity includesgender,age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at .

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

All BHP employees and contractors please apply using your BHP credentials / email address.
Please click on 'BHP Employee / Contractor Login' button on thetop right of this page to apply.

Date: Jul 28, 2025

Job Posting End Date: 11-Aug-2025;15:59:59GMT

Job Country:

Malaysia

Job Location/Region: Mid Valley City

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

Support the coordination of the GBS HR Portfolio to align with strategic priorities. This includes maintaining and managing the GBS HR Integrated Plan, cost governance, integrated risk management, benefit realisation, stakeholder engagement and reporting, execution of POs and PRs, and maintaining the NDA Register across the portfolio.

• Support to coordinate the GBS HR Portfolio to align with the Corporate Alignment Planning process, defining budget and finance priorities, setting objectives, and aligning strategies with organisational goals to enable effective planning and resource allocation.
• Support management of cost governance for the GBS HR Portfolio by monitoring expenditures against budgets and financial frameworks, implementing cost control measures, and providing financial updates to stakeholders; using tools including Trinity, WAVE, SAP, PowerBI, Microsoft Office suite and ATLAS.
• Monitor the GBS HR portfolio against defined metrics and outcomes such as FTE, cost, and KPIs to ensure projects deliver anticipated value and benefits are not duplicated across functions or overrepresented.
• Execute GBS HR Purchase Orders and Purchase Requisitions while ensuring compliance with procurement policies.
• Assist the management the GBS Integrated Risk Calendar to identify potential risks and mitigation strategies across the portfolio, with regular reviews and updates to ensure proactive risk management and safeguarding of project objectives.
• Ensure timely reporting requirements and trends analysis for the GBS HR Portfolio.
• Corporate Alignment Planning process cycle.
• Completion of Prime budget workforce planning and non-labour execution.

• Exposure with financial reporting
• Experience with HR project management
• Tertiary degree in HR, Finance, Accounting or relevant experience
• Experience with the management and understanding of project requirements and compliance

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.

Supporting a Diverse Workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms .

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect.We are an Equal Opportunity employer and recognise that true diversity includesgender,age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at

Company Overview:

We are a leading commercial appliance design and manufacturing company dedicated to delivering innovative and high-quality products in Rich Corporation. With a strong focus on R&D and manufacturing excellence, we collaborate with local and international partners to bring our visions to life, bringing solution of blended, milkshake-like drinks, whipping toppings in cafes or foodservice setting…etc.

Job Summary:

We are seeking a proactive Manufacturing Engineer to join our team in Malaysia. The successful candidate will be responsible for managing technical project follow-up and production operations with local suppliers and OEM/ODM partners. He/She will play a key role in ensuring product quality, timely delivery, and resolving technical issues during manufacturing, thereby supporting our company’s growth and product excellence.

Key Responsibilities:

• Coordinate and manage technical and project progress with local suppliers and manufacturing partners.
• Review, approve, and provide feedback on mechanical designs, prototypes, and production samples provided by suppliers.
• Monitor manufacturing processes to ensure compliance with design specifications and quality standards.
• Conduct on-site visits to suppliers’ factories for quality inspections, process audits, and technical support.
• Troubleshoot and resolve engineering issues during production, testing, and pre-shipment processes.
• Collaborate closely with R&D, Quality, and Procurement teams to support product development and continuous improvements.
• Ensure suppliers adhere to safety, environmental, and industry standards.
• Maintain detailed documentation including technical reports, inspection records, and project schedules.
• Assist in onboarding new suppliers and capacity planning for future projects.

Qualifications and Requirements:

• Bachelor’s Degree in Mechanical Engineering or a related field.
• Proven experience in project follow-up, supplier coordination, or manufacturing in the commercial/home appliances, electronics, or related industries.
• Familiarity with manufacturing processes, materials, and quality control standards.
• Proficiency in CAD software (e.g., SolidWorks or Creo) is a plus.
• Strong problem-solving, communication, and negotiation skills.
• Ability to handle multiple projects and work independently with minimal supervision.
• Good command of English; Malay language/Mandarin skills are advantageous.

Working Conditions:

• Based in Malaysia with frequent visits to supplier manufacturing facilities.
• Occasional travel may be required.
• Home-office work combined with on-site factory visits.

• Coordination of the activities among tenants, construction companies and authorities. To manage the fit-out projects in the mall and ensure adherence to safety standards, TA specifications and work schedule.
• Daily interaction with teams from Construction, Leasing, Tenant coordination departments as well as Tenants and Contractors.
• Working closely with Service office Commercial Team for tenant fit out process, Test fit, and optimize lease area in centre.
• Cooperation with leasing department to prepare all requested technical layouts and ensure timely handover of retail lot to tenants.
• Supervision and coordination in final handover process, getting relevant permissions from the departments, final inspections (POI) and revisions.
• To ensure lease outline drawing in line with T&A.
• Manage the process of daily inspections to ensure tenants compliance on House Rules of Toppen, Fire safety standards and Tenant coordination guideline during fit out stages.
• Project owner for tenant Change Request, coordinate between tenant and Facilities and Operation for new provision. e.g. new and existing tenancies that require minor construction, infrastructural and remedial works during the post-occupancy stages.
• Follow up on the fit out findings during inspections to ensure closure.
• Tracking and reporting exchanges of plans and information with tenants.
• Organize handover kick off meetings with the tenants including briefing of Fit Out Manual, Design Guideline, Safety Guideline and House Rules of Toppen.
• Review tenant’s concept drawing in accordance with IKANO Centre’s guideline and continue improve the customer journey through the tenant’s design
• Ensure tenants’ fit out work are compliance of Toppen Rules and Regulation.
• Handling special projects from time to time.
• Work with others CMO departments to ensure tenant’s defects resolved.
• Working closely with SO Leasing, Facilities, Operation and Finance Department to arrange handback vacant units upon expired of tenancy.
• To ensure Vacancy Mitigation plan such as pop up store, creative display, creative window, hoarding and etc fully executed upon expired of tenancy.
• Support Service Office Commercial Team to review and revise the current standards for LOD’s to provide tenants with more details with regards to context, orientation and relevant adjacencies.
• Working closely with Leasing Team for Change Request cost estimation, project timeline with respective department.
• Ensure all fit out documents filled according to SOPs requirement.
• Responsible for filling up tenant change request.
• Responsible of correction of fit out drawing such as MEP drawing, As build plan and any drawings mentioned in SOPs or Fit out manual.
  
  

• Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree, required in Engineering, Interior Design, Architecture or Construction Management and 4-6 years of equivalent work experience.
• Strong organizational and time management skills.
• Pro-active with positive attitude, independent and strong organizational skills.
• Excellent communication, negotiation and interpersonal skills, ability to create and improve cooperation.
• Able to work independently and interdependently, able to multi-task.
• Possesses good verbal and written in English and Bahasa Malaysia. Additional language will be added advantages
• Strong skills in problem solving and able to think out of box when problem arise.
• Able to produce LOD, basic 3D and basic hand sketch.
• Advanced PC user: Microsoft office and Autocad.
  
  

• Full-time

Our vision “To create a better everyday life for the many people” is the reason why IKEA and our centres exists and why people choose and love to come to us. It is the driving force behind our success.

We believe home is the most important place in the world and by becoming “The leader in life at home” we will secure a strong brand position for IKEA and stimulate home furnishing interest on our markets. We want to be the “Preferred shopping centre destination” for retailers and business partners. For a successful future we must secure “Growth with long term profitability” and we will do this by a consistent focus within our four strategic cornerstones of Growth, People, Sustainability and Costs.

Acting like a market leader in all our decision making and securing a “Market Leadership Mentality” in our organisation will drive us to reaching our vision.

The Assistant Tenant Coordination Manager is responsible for maintaining effective relationships with tenants in the initial phase and opening stages of fit out works. Reporting to Tenant Management Manager, the Assistant Tenant Coordination Manager ensures that all tenants accommodated within the terms & conditions of the Tenancy Agreement, House Rules of Toppen, Fit Out Manual, Design Guideline and Tenant coordination guideline.

Your assignment

• Coordination of the activities among tenants, construction companies and authorities. To manage the fit-out projects in the mall and ensure adherence to safety standards, TA specifications and work schedule.
• Daily interaction with teams from Construction, Leasing, Tenant coordination departments as well as Tenants and Contractors.
• Working closely with Service office Commercial Team for tenant fit out process, Test fit, and optimize lease area in centre.
• Cooperation with leasing department to prepare all requested technical layouts and ensure timely handover of retail lot to tenants.
• Supervision and coordination in final handover process, getting relevant permissions from the departments, final inspections (POI) and revisions.
• To ensure lease outline drawing in line with T&A.
• Manage the process of daily inspections to ensure tenants compliance on House Rules of Toppen, Fire safety standards and Tenant coordination guideline during fit out stages.
• Project owner for tenant Change Request, coordinate between tenant and Facilities and Operation for new provision. e.g. new and existing tenancies that require minor construction, infrastructural and remedial works during the post-occupancy stages.
• Follow up on the fit out findings during inspections to ensure closure.
• Tracking and reporting exchanges of plans and information with tenants.
• Organize handover kick off meetings with the tenants including briefing of Fit Out Manual, Design Guideline, Safety Guideline and House Rules of Toppen.
• Review tenant’s concept drawing in accordance with IKANO Centre’s guideline and continue improve the customer journey through the tenant’s design
• Ensure tenants’ fit out work are compliance of Toppen Rules and Regulation.
• Handling special projects from time to time.
• Work with others CMO departments to ensure tenant’s defects resolved.
• Working closely with SO Leasing, Facilities, Operation and Finance Department to arrange handback vacant units upon expired of tenancy.
• To ensure Vacancy Mitigation plan such as pop up store, creative display, creative window, hoarding and etc fully executed upon expired of tenancy.
• Support Service Office Commercial Team to review and revise the current standards for LOD’s to provide tenants with more details with regards to context, orientation and relevant adjacencies.
• Working closely with Leasing Team for Change Request cost estimation, project timeline with respective department.
• Ensure all fit out documents filled according to SOPs requirement.
• Responsible for filling up tenant change request.
• Responsible of correction of fit out drawing such as MEP drawing, As build plan and any drawings mentioned in SOPs or Fit out manual.

• Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree, required in Engineering, Interior Design, Architecture or Construction Management and 4-6 years of equivalent work experience.
• Strong organizational and time management skills.
• Pro-active with positive attitude, independent and strong organizational skills.
• Excellent communication, negotiation and interpersonal skills, ability to create and improve cooperation.
• Able to work independently and interdependently, able to multi-task.
• Possesses good verbal and written in English and Bahasa Malaysia. Additional language will be added advantages
• Strong skills in problem solving and able to think out of box when problem arise.
• Able to produce LOD, basic 3D and basic hand sketch.
• Advanced PC user: Microsoft office and Autocad.

We hire based on our values. Watch the video and answer the following question in your application:

Tell us about a time you strongly disagreed with your manager. What did you do to convince him or her that you were right? What ultimately happened?