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Lease Administration Analyst
Job ID

Posted
03-Oct-2025
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia
**About The Role**
At CBRE, our people enjoy the flexibility of working in a global real estate and property services organization with tremendous scale. Every day you are empowered to be better and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and a collaborative environment where you will be challenged to grow and be your best.
The Finance Analyst / Lease Administration Analyst will be responsible for proactively supporting real estate transaction activities of our corporate client's Regional Portfolio. This role will involve leading interactions with the finance and procurement team and ensuring that lease information is accurately maintained in Client Reporting System.
**What You'll Do**
+ Support with day-to-day operations of the Estate Management function covering regional
+ markets, ensuring timely delivery of all necessary approval submissions, portfolio and financial reporting requirements.
+ Support day-to-day financial operations, ranging from submitting purchase order requisitions, management of accruals, CBRE internal accounts payable, accounts receivable.
+ Facilitate cross functional deliverables such as lease administration related reporting and lease abstraction requests.
+ Streamline financial and general transaction management processes and implement best practices to improve efficiency and accuracy.
+ Work with clients and CBRE internal teams to obtain approvals for commissions
+ Process signing approvals for lease signing and update Work-in-progress trackers / online document depository on a regular basis to ensure satisfaction of client audit requirements
+ Database management reporting - Using REFX (SAP System) and any other client / CBRE internal related tools e.g Power Bi
+ Maintain the REFX (SAP system) with all the accurate lease information.
+ Ensure that all leases are maintained in lease admin system, Sequentra or any client or CBRE tools.
+ Perform various monthly reconciliations E.g Security Deposits between finance record and Sequentra and REFX reconciliations
+ Work closely with Estate Managers on lease information, activities or any other ad-hoc projects
+ Work closely with Finance to ensure the right amounts are paid according to lease or instruction given by EM or landlords
+ To ensure that Estate Managers meet Critical deadlines for renewals (ATMs, Lease in and lease out) by checking and monitoring "Past Expiry" tab in monthly Portfolio Summary
+ Any ad-hoc reports or Transaction related tasks as required
**What You'll Need**
+ Excellent communication (verbal & written), presentation and negotiation skills
+ Proactively manage clients and cross functional stakeholder relationships in ensuring service excellence
+ Multi-tasking and sensitive to cross-cultural exposures
+ Organizing and prioritizing a large and varied workload
+ Detailed-oriented
+ Good with numbers/ numerate
+ An analytical mindset with problem-solving skills. Presents solutions to problems, escalating in a timely manner where necessary
+ Account managing / planning
+ Financial analysis / modelling
+ Proficient in MS Office (Excel, Powerpoint, Word etc.)
+ Degree in Real Estate, or related discipline
+ 3 to 5 years' relevant experience in the real estate industry
+ Able to work independently
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
**OUR VALUES IN HIRING**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

The Global Human Resource and Administration Manager is responsible for overseeing and leading all HR and administrative functions across multiple regions, including Asia (Malaysia, Singapore, Indonesia, Vietnam, Thailand and etc.), US, Canada, Australia and Latin America. This role ensures the alignment of HR strategies with the company's global objectives, promotes best practices in talent management, compliance, and organizational development, and manages the administrative needs to support operations efficiently.

Key Responsibilities:

1. Strategic HR Leadership:

• Develop and implement global HR strategies that align with business objectives.
• Provide leadership and guidance on organizational structure, workforce planning, and succession planning.
• Act as a strategic advisor to senior leadership on human capital matters.
• Drive initiatives for cultural alignment across regions.
• Partner with legal and compliance teams for global risk mitigation.

2. Talent Acquisition and Management:

• Develop recruitment strategies to attract and retain top global talent.
• Oversee onboarding programs to integrate employees across various geographies.
• Implement training and development initiatives to upskill employees.
• Manage performance appraisal processes and ensure consistency in evaluations.
• Ensure probationers are evaluated on a timely manner
• Oversee offboarding process

3. Employee Engagement and Relations:

• Create and execute employee engagement programs to improve satisfaction and retention.
• Resolve employee grievances and handle complex employee relations issues across regions.
• Foster a diverse and inclusive work environment.

4. Compensation and Benefits:

• Design and manage competitive global compensation and benefits programs.
• Ensure compliance with local labor laws and tax regulations.
• Conduct periodic reviews of compensation frameworks for equity and competitiveness.

5. Compliance and Policies:

• Develop and enforce global HR policies and ensure alignment with local regulations.
• Ensure compliance with labor laws, health and safety standards, and industry-specific guidelines.
• Monitor changes in employment law and update policies as needed.

6. Administrative Leadership:

• Oversee office administration across global locations to ensure smooth operations.
• Manage budgets for HR and administrative functions.
• Ensure proper vendor and facilities management.

7. Technology and Systems:

• Implement and oversee global HR information systems (HRIS).
• Utilize data analytics to monitor HR metrics and improve decision-making.
• Streamline administrative processes using technology and automation.

8. Payroll, Claim / Expenses Administration and Sales Agreement Handling

• Ensure that employees are paid accurately and on time.
• Maintain employee records, calculate pay and ensure compliance with tax laws and labor practices.
• Issue tax forms on time and in accordance with individual Regional/Country requirement.
• Ensure commissions are tracked and paid via monthly payroll.
• Ensure Sales Agreements are prepared on time and the right templates are used.

Qualifications and Experience:

• Bachelors or Masters degree in Human Resources, Business Administration, or a related field.
• 8+ years of progressive HR experience, with at least 3-5 years in a global or regional management role.
• Strong understanding of global labor laws, compliance, and best practices.
• Excellent communication, leadership, and interpersonal skills.
• Experience with HR technology systems and analytics.
• Proven ability to work in a multicultural and geographically dispersed team.

Core Competencies:

• Strategic Thinking
• Cross-Cultural Sensitivity
• Change Management
• Negotiation and Conflict Resolution
• Problem-Solving
• Collaboration and Team Leadership

Firm and Location:

GM Tan & Company (Advocates & Solicitors), Ara Damansara, Petaling Jaya, Selangor

Position Available:

Team and Operations Intern

Role:

You will have the opportunity to learn and gain hands-on experience within our Team & Operations Department, which manages various operational and administrative functions within the firm. You will work with our Team & Operations Manager, providing you exposure to various aspects of office management, as well as how administrative teams contribute to legal services provided within a law firm. You may also have opportunities where available to support our various efforts in community and humanitarian initiatives for marginalized communalities and social causes.

Interns should be available for a minimum of 3 months (12 weeks), but can apply for longer durations if needed.

Responsibilities: As an intern, you will be supporting the Team & Operations Department, and will be exposed to various administrative and operational tasks, such as :

• Entry, organization & maintenance of office files, records and databases
• Supporting functions for legal teams (filing, management & correspondence of legal documents; assisting with research, proof reading or administrative document review)
• Assisting with scheduling, meeting coordination & calendar management
• Managing basic correspondence & follow-ups with third parties (eg court, land offices, government agencies)
• Tasks related to office management & human resources (including events & initiatives)
• Tasks related to finance teams (record keeping, billing & expense tracking)

Requirements:

• A current student (undergoing industrial training/internship semester) or recent graduate in Business /Office Administration, Human Resources, Operations Management, Communications or related/relevant courses.
• Candidates must be based in West Malaysia and will be able to attend this internship in-office. 
• Kind, humble, and humanitarian-based personality with an open-minded attitude & collaborative sprit
• A proactive individual thats keen to learn new things and provide ideas, learning and adapting on the go
• Possesses own transportation and willingness to travel is required.
• Fluency in spoken and written Bahasa Malaysia and English ; proficiency in Cantonese and Mandarin is advantageous.
• Proficiency in G Suite & Microsoft Office Tools (Word, Excel, and PowerPoint); knowledge or proficiency in utilizing work/productivity tools or software is an added advantage.
• Able to commit to a minimum of 3 months (12 weeks) internship/industrial training placement . This will be a paid internship role.

Job Start Date:

As soon as possible.

Please email your CV, cover letter and a copy of your photo to Devi ( ) and Tracy ( ) of our Team & Operations department to apply or call for any questions. Shortlisted candidates will be notified for an interview.

**Title: Advisor - Individual Policy Administration**
**Location: Kuala Lumpur, Malaysia**
**Experience: 0-5 Years**
**Summary of the Role:**
The Advisor is responsible for maintaining accurate and up-to-date individual customer records and processing policy administration tasks efficiently and in compliance with internal standards. The role involves reviewing documentation, updating logs, inputting data and communicating with their senior to facilitate smooth processing.
**List of Duties:**
1. Processing and evaluating movement files and policy transactions for new, renewal, and termination cases, ensuring accuracy and compliance with service standards and turnaround time standard
2. Coordinate with senior staff to clarify details and resolve discrepancies
3. Escalating complex or exceptional cases to senior advisors or supervisors as needed
4. Follow up with the HK Sales Team regarding the insufficient information and incomplete form
**Desired Professional Experience:**
+ 0-5 years of experience in insurance processing, policy administration or equivalent healthcare background is preferrable
+ Ability to multi-tasking and work in a fast-paced environment and manage multiple priorities
+ Good service attitude, positive and 'can do' attitude
+ Proficient in Cantonese (Speaking), Mandarin and English (speak, read, and write).
**About Cognizant** **:**
Cognizant (Nasdaq: CTSH) engineers modern businesses. We help our clients modernize technology, reimagine processes and transform experiences so they can stay ahead in our fast-changing world. Together, we're improving everyday life. See how at or @cognizant .
**#LI-CTSAPAC**
Cognizant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

About the client

Founded in 1921, our client has developed into a technology-driven trading company focused on electrical and electronic products and services.

Job Description

• Provide administrative and operational support for the sales teams.
• Prepare report on weekly & monthly basis to the sales and generate balance sheet for stock movement.
• Monitor and update of inventory levels for sales records in system and track shipments.
• Handle delivery orders and sales orders.
• Prepare and send invoice to customers accurately and timely.
• Assist in payment collection from customer based on credit terms.

Requirements

• Minimum Diploma in Business Administration, Marketing, or a related field.
  
• At least 2 to 3 years sales administration or sales support experience
• Good proficiency in MS Excel.
• Strong written and verbal communication skills in English & Mandarin
  

Remuneration
MYR 4,000 - MYR 5,000

Work Location
Subang Jaya, Selangor

Consultant in charge:
May Chong |
Andrea Low | |