10 Central Scheduling jobs in Malaysia

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable. Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.

At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.

The Assistant Manager will provide a wide range of office administration support in RSPO Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices i.e. Jakarta, Bogota as well as all shared offices. The incumbent will also provide support to implement employee engagement activities to improve staff engagement, productivity, efficiency and working conditions within the Secretariat.

The location of this role is Kuala Lumpur, Malaysia.

Key Roles & Responsibilities

Duties include but will not be limited to the following:

Office Administration

• Provide guidance to administrative staff in the regions and responsible for office administration budgeting, keeping track and monitoring expenses as well as reporting on utilization.
• Manage and coordinate all office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies.
• Serve as the primary point of contact for office maintenance, mailing, courier services, utilities, and equipment management.
• Oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards.
• Oversee office rentals, including negotiating lease agreements, and ensuring timely renewal or termination of contracts.
• Monitor and replenish office and pantry supplies to ensure availability at all times.
• Ensure the office environment is safe, secure, functional, and aesthetically pleasing, including proper labeling of meeting rooms, cabinets, and other areas.
• Process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies.
• Oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting.
• Arrange travel and accommodation for staff when required, ensuring adherence to travel policies.
  
  

Occupational Safety & Health

• Ensure all our offices comply with OSHA regulations and other applicable health and safety requirements.
• Implement and maintain health and safety policies and procedures as directed.
• Ensure emergency supplies (e.g., first aid kits, fire extinguishers) are stocked and accessible.
• Timely reporting of all OSHA-related matters such as incident reporting, safety training and drills.
  
  

Employee Engagement

• Collaborate with Organisational Development (OD) unit to plan and implement employee engagement activities, including festive celebrations, competitions, and wellbeing initiatives.
• Organise and manage activities that promote understanding and adoption of the organisation’s core values.
• Assist in planning and executing in-house and external events hosted at the office by other divisions.
• Provide general assistance to visitors and new joiners, ensuring a positive and welcoming first impression.
  
  

Apart from the duties stated above, to perform any duty or duties reasonably assigned.

THE SUCCESSFUL APPLICANT

Education

• Degree in Business Administration or related
  
  

Experience

• Minimum 5 years in general administration function and processes
  
  

Technical and Professional Knowledge

• Effective coordination and collaboration skills
• Effective organisation & time management skills
• Excellent communication skills
• Proficient in Microsoft office and Google platform
• Strong proficiency in English
  
  

Other Special Requirements

• Require to be full-time onsite
  
  

How To Apply

Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to Please state “Job Application – Assistant Manager, Office Administration” in your email subject line.

• RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.

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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

Manage, sort and distribute all incoming mail.

Organize, manage and coordinate courier service (both local and overseas).

Hand deliver or pick-up urgent letters and parcels.

Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.

Photocopy, fax, bind and file company documents as required.

Assist with moving of IT equipment, archive boxes and furniture.

Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.

Organize presentation equipment and refreshments in meeting rooms when required.

Assist with corporate events held in the office.

Maintain lobby and front desk area, keeping it clean and free from clutter.

Monitor office supplies and order accordingly.

Ensure and provide support/assistance towards workplace safety and well being.

Carry out routine maintenance work including changing of light bulbs.

Provide BAU coverage for Tea Lady during leave.

Requirements

Secondary school qualifications.

Previous administrative experience.

Excellent written and verbal communication skills.

Team player.

Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.

Confident with all Microsoft Office functions.

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About Us

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies. Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

#J-18808-Ljbffr

The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies.

Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management.

As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China.

CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

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Haitong International Securities Group Limited

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Qualification: Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type: Internship

Responsibilities:

1. Prepare cash sale and invoice for walk-in customers.
2. Handle daily cash collection from cash sales (cash, credit card payment).
3. Process sales orders from existing customers and salesmen.
4. Prepare and maintain proper documentation of petty cash records and transactions.
5. Maintain a systematic filing system and administrative records.
6. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters.
7. Perform general administrative duties.
8. Handle incoming customer phone calls.
9. Follow up on customer overdue payments.
10. Arrange goods delivery with drivers/courier companies/transportation companies.
11. Perform any ad-hoc tasks and responsibilities assigned by the superior.

Job Location: Penang

Other Location: Sungai Jawi

Years of Experience: 0

Monthly Salary: MYR600-MYR800

Requirements:

1. Prior administrative experience.
2. Excellent computer skills, especially typing.
3. Attention to detail.

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Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails
  
  

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

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Administrative Assistant - Business Support

KPMG Malaysia

Full-time

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

#J-18808-Ljbffr

This job is all about creating amazing experiences! As a Customer Experience & Scheduling Coordinator, you'll connect clients with coaches and handle inquiries. You might like this job because you enjoy helping people and love perfecting schedules!

Overview: We're looking for a service-oriented individual who thrives on communication and coordination. As a Customer Experience & Scheduling Coordinator, your primary focus will be managing private lesson inquiries ensuring a smooth experience for both our clients and coaches. You’ll also support other front-line customer service tasks and play a key role in ensuring smooth operations. This role is ideal for someone who enjoys customer interaction, excels at coordination and has strong attention to detail.

Key Responsibilities: Private Lesson Coordination

• Manage private lesson enquiries from customers (via WhatsApp, Instagram, email or in person).
• Match customers with suitable coaches based on availability and requirements.
• Coordinate and schedule private lessons, ensuring confirmations from both customer and coach.
• Communicate clearly with coaches to confirm lesson slots and manage any rescheduling needs.
• Send timely reminders or updates to customers regarding their upcoming sessions.
• Track lesson attendance and follow-up when needed.

Customer Service & General Support

• Respond promptly and professionally to general customer inquiries via phone, live chat and social media.
• Assist customers with service inquiries, product usage questions, and general information requests.
• Provide accurate and detailed information about our services, programmes, pricing and policies.
• Address and resolve basic complaints or issues with empathy and a solution-first mindset.
• Help maintain a warm, friendly, and helpful brand presence across all touchpoints.
• Maintain comprehensive knowledge of company products and services to offer well-informed recommendations.
• Handle customer feedback constructively and proactively identify opportunities to improve service delivery.

Process Improvement & Internal Coordination

• Maintain accurate records of bookings and communications.
• Collaborate with the marketing and operations teams to ensure a smooth and cohesive customer experience.
• Proactively flag recurring issues or scheduling inefficiencies for improvement.
• Stay informed about company policies, promotions, and service offerings to deliver accurate and up-to-date information to customers.

Job Requirements

• 1–2 years of experience in customer service or schedule coordination. Fresh graduates are welcome to apply.
• Comfortable using WhatsApp, Instagram, email, and/or live chat to communicate with customers in a professional and timely manner.
• Fluent in English , both written and spoken. Proficiency in additional languages is a plus.
• Organized and efficient , with the ability to multitask and manage day-to-day scheduling with attention to detail.
• Proactive and adaptable , able to take initiative and adjust quickly in a fast-paced, changing environment.

Skills

Customer Relationship Management

Customer Service

Customer Experience Management

Shift Scheduling

Problem Solving

Detail Oriented

Company Benefits

Level up! There’s ample opportunities for personal development here, whether it's professional or as simple as picking up your new favourite sport.

Bonus & Rewards

Your contributions will not go unnoticed. We reward good work and good attitudes.

Enjoy free pickleball classes at Pickle Social Club or when you work out at all the TRIBE outlets (our sister brand).

Flexible Working Hours

This is not your usual 9-5 job.For those looking for more freedom with time, look no further.

Build Connections

Form a network of the best people here and experience valuable connections.

Get Paid Well

At Pickle Social Club, you deserve to get paid what you are worth!

We are Pickle Social Club (PSC); a groundbreaking brand introducing Pickleball to Malaysia along with an upbeat, inclusive community to compliment it. Our flagship courts are well positioned in the prime locale near KLGCC and our aim is to provide an exhilarating fitness experience with the ideal environment to bring people together.Our mission isn't just about growing the sport of Pickleball; it's about.

#J-18808-Ljbffr

This job is all about creating amazing experiences! As a Customer Experience & Scheduling Coordinator, you'll connect clients with coaches and handle inquiries. You might like this job because you enjoy helping people and love perfecting schedules! Overview:

We're looking for a service-oriented individual who thrives on communication and coordination. As a Customer Experience & Scheduling Coordinator, your primary focus will be managing private lesson inquiries ensuring a smooth experience for both our clients and coaches. You’ll also support other front-line customer service tasks and play a key role in ensuring smooth operations. This role is ideal for someone who enjoys customer interaction, excels at coordination and has strong attention to detail.

Key Responsibilities:

Private Lesson Coordination Manage private lesson enquiries from customers (via WhatsApp, Instagram, email or in person). Match customers with suitable coaches based on availability and requirements. Coordinate and schedule private lessons, ensuring confirmations from both customer and coach. Communicate clearly with coaches to confirm lesson slots and manage any rescheduling needs. Send timely reminders or updates to customers regarding their upcoming sessions. Track lesson attendance and follow-up when needed. Customer Service & General Support Respond promptly and professionally to general customer inquiries via phone, live chat and social media. Assist customers with service inquiries, product usage questions, and general information requests. Provide accurate and detailed information about our services, programmes, pricing and policies. Address and resolve basic complaints or issues with empathy and a solution-first mindset. Help maintain a warm, friendly, and helpful brand presence across all touchpoints. Maintain comprehensive knowledge of company products and services to offer well-informed recommendations. Handle customer feedback constructively and proactively identify opportunities to improve service delivery. Process Improvement & Internal Coordination Maintain accurate records of bookings and communications. Collaborate with the marketing and operations teams to ensure a smooth and cohesive customer experience. Proactively flag recurring issues or scheduling inefficiencies for improvement. Stay informed about company policies, promotions, and service offerings to deliver accurate and up-to-date information to customers. Job Requirements

1–2 years of experience

in customer service or schedule coordination. Fresh graduates are welcome to apply. Comfortable using WhatsApp, Instagram, email, and/or live chat

to communicate with customers in a professional and timely manner. Fluent in English , both written and spoken. Proficiency in additional languages is a plus. Organized and efficient , with the ability to multitask and manage day-to-day scheduling with attention to detail. Proactive and adaptable , able to take initiative and adjust quickly in a fast-paced, changing environment. Skills

Customer Relationship Management Customer Service Customer Experience Management Shift Scheduling Problem Solving Detail Oriented Company Benefits

Level up! There’s ample opportunities for personal development here, whether it's professional or as simple as picking up your new favourite sport. Bonus & Rewards

Your contributions will not go unnoticed. We reward good work and good attitudes. Enjoy free pickleball classes at Pickle Social Club or when you work out at all the TRIBE outlets (our sister brand). Flexible Working Hours

This is not your usual 9-5 job.For those looking for more freedom with time, look no further. Build Connections

Form a network of the best people here and experience valuable connections. Get Paid Well

At Pickle Social Club, you deserve to get paid what you are worth! We are Pickle Social Club (PSC); a groundbreaking brand introducing Pickleball to Malaysia along with an upbeat, inclusive community to compliment it. Our flagship courts are well positioned in the prime locale near KLGCC and our aim is to provide an exhilarating fitness experience with the ideal environment to bring people together.Our mission isn't just about growing the sport of Pickleball; it's about.

#J-18808-Ljbffr