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214 Business Operations jobs in Malaysia

Manager, Business Operations

Petaling Jaya, Selangor CARSOME

Posted today

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Job Description

About You

We are looking for an experienced Business Operations Manager to oversee end-to-end operations, manage a team of 4, and ensure alignment with regulatory standards (JPK and HRD Corp). The ideal candidate will have deep expertise in TVET program compliance, grant management, financial operations, and team leadership. This role requires a strategic thinker who can streamline processes, manage cross-functional tasks, and maintain strong stakeholder relationships.

Your Day-to-Day

1. Team Leadership & Management

Lead, mentor, and manage a team of 4 across TVET and HRD Corp training operations.
Foster a collaborative culture, delegate tasks effectively, and ensure accountability.

2. Compliance & Regulatory Management

Ensure full compliance with JPK requirements for TVET programs (documentation, audits, reporting).
Maintain HRD Corp standards for training grants, claims, and program delivery.
Stay updated on regulatory changes and implement necessary adjustments.

3. Financial Operations

Manage invoicing, petty cash, procurement (PR/PO coordination), and budget tracking.
Collaborate with finance teams to ensure accurate financial reporting.
Oversee HRD Corp grant applications, claims, disbursement and reconciliation.
Ensure timely submission of grant-related documentation and adherence to guidelines.

4. Contract & Document Management

Draft, review, and validate contracts (apprentice, vendors, trainers, partners).
Maintain organized records of agreements, terms, and compliance documents.

5. Student & Training Coordination

Oversee student enrollment, attendance tracking, and certification processes.
Coordinate logistics for training programs (venue, materials, trainer schedules).

6. Facilities & Office Management

Ensure operational efficiency of training facilities and office infrastructure.
Address maintenance needs and optimize resource allocation.

7. Project Management & Reporting

Lead cross-functional projects (e.g., accreditation renewals, system implementations).
Prepare operational reports for senior management and regulatory bodies.

Your Know How

Bachelor’s degree in Business Administration, Education, Operations, or related field.
Minimum 5 years in operations management, preferably in TVET/HRD Corp environments. At least 2 years in a managerial role with team oversight.
Strong leadership, communication, and problem-solving abilities.
Detail-oriented with exceptional project management, organizational and multitasking skills.
Proficiency in using Google Suite and other relevant tools.

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Business Operations Director

Kulim, Kedah Jabil

Posted 1 day ago

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Job Description

Job Summary

This Operations Director will manage a high precision machining operation in a manner that reduces operating costs, increases revenues, and ensures customer expectations are exceeded.

Essential Duties And Responsibilities

Responsible for growing the business for the site, develop new capabilities that align to business needs, drive high level of operation execution, deliver financial goals, and ensure customer satisfaction is met if not exceeded.
Responsible for the site operations teams, including manufacturing, engineering, quoting, materials, and logistics.
Drive operational excellence through lean manufacturing methodologies and automation, increasing productivity and profitability.
Customer facing role that is responsible to work with sales to pursues additional opportunities to expand business with current customers and win new customer prospects while increasing customer satisfaction.
Expand site capabilities and technologies enabling long-range planning to support overall goals of the Company. Supports the Company and the goals of the VP, Operations.
Responsible for the development of personnel, in addition to discipline and morale of the site teams.
Works closely with the Business Units, Sales, and corporate functions to achieve Company goals. Performs policymaking, decision-making, and long-range planning with these groups to support goals of the Company.
Periodic forecasting of revenue, capital expenditures, and resources in a manner which reduces operational costs, increases revenue, exceeds customer expectations, grows current business, and obtains new business. Looks for ways to improve efficiency and management of all facilities under control by sharing of resources.
Leads staff and management, ensuring all groups work together, trends are monitored, and quality is kept to a high standard. Ensures the good of the Company is kept in mind in all management decisions.
May perform other duties and responsibilities as assigned.

Job Qualifications

KNOWLEDGE REQUIREMENTS

Strong knowledge of global and regional machining operations and semiconductor capital equipment industry. A Plus if candidate also has experience in Frame Fabrication and welding operations.
Strong proficiency in determining requirements to enable company’s business goals and objectives with ability to develop and operationalize a plan to achieve targets.
Strong financial and analytical ability. Proficiency in managing business analytics to determine optimum resource planning.
Proven track record of successful change management accomplishments, implementing and management continuous productivity and cost reduction programs.
Strong written and verbal communication skills. English is a requirement.
Proficiency in use of personal computers, Microsoft Office products (Excel, Word, and PowerPoint) and e-mail skills required.

Education & Experience Requirements

Bachelor’s degree from four-year college or university required. Master’s degree preferred.
Minimum four (4) years related work experience with a high-volume contract manufacturing company.
Extensive experience working directly with customer and developing the customer relationship.
Experience of personnel management and development.
Or an equivalent combination of education, training, or experience.

, BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in. #J-18808-Ljbffr

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Executive, Business Operations

Petaling Jaya, Selangor DKSH Group

Posted 5 days ago

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Job Description

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Title: Executive, Business Operations

Location:

Petaling Jaya, MY, MY

Global Business Unit: HEC

Job Function: Client and Customer Services

Requisition Number: 182688

Description:Job Summary

Responsible to ensure smooth running of operations for client accounts assigned and to drive client satisfaction.

General Responsibilities

Ensure that quality objectives and KPIs of the department are achieved.
Responsible for the smooth running of daily operations and fulfillment of client requirements/expectations agreed upon for clients assigned to self and team.
Liaise with Marketing/Trade Marketing/Client teams on co-packing activities, raise subcon PO timely and monitor/manage POS Material inventory store in the warehouse to avoid insufficient POS material for co-packing jobs.
Work closely with Marketing/Trade Marketing/Client teams on monthly Branch Transfer and raise STO PO timely.
Coordinate with Marketing/Trade Marketing teams and raise documents for the update/creation of material master, pricing/bonus, product hierarchy and Master Labelling List.
Build and maintain good business relationship with internal teams and assigned client teams.
Act as a point of contact for assigned clients for matters related to daily operations.
Act as client facing for assigned agencies in portfolio and ensure daily operations and client’s expectation are fulfilled effectively.
Gather and report client operational results in comparison to KPIs set in service level agreements and share in monthly S&OP meeting conducted with clients.
Undertake additional responsibilities and duties as assigned by superior from time to time.

Functional Skills and Knowledge

Demonstrate sound knowledge and understanding of the industry/market/competitors/customers
Demonstrate basic customer management skills
Demonstrate advanced research and analytical skills
Demonstrate proficiencies in office productivity tools (e.g. Pivot Table, Excel, Word and PowerPoint)
Demonstrate fluency in local language and ideally in English, both written and spoken

Education

Minimum Bachelors Degree in Business Administration.
Minimum 1-2 years relevant work experience.

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Admin, Business Operations

Petaling Jaya, Selangor TROOPERS

Posted 6 days ago

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Job Description

This job is an Admin, Business Operations role where you'll streamline processes, support projects, and coordinate tasks. You might like this job because it offers a chance to enhance efficiency and work closely with different teams.

Salary: RM 3000 - RM 3500

Job Brief :

As an Administrative Associate, Business Operations, you will play a vital role in supporting day-to-day operations and streamlining processes to enhance overall efficiency. You will work closely with different teams, providing administrative support, managing data, and coordinating various tasks to contribute to the company's success.

Perform general administrative tasks such as managing correspondence, scheduling meetings, and organizing calendars.
Prepare and maintain documentation, reports, quotations, invoices, and billings.
Assist in planning, executing, and tracking projects to ensure they are completed within defined timelines and budgets.
Collaborate with cross-functional teams to gather project requirements, monitor progress, and communicate updates.
Maintain project documentation, including costing sheets, master project logs, quotations, and billing records.
Identify potential risks or issues and escalate them to the appropriate stakeholders for resolution.
Assist in developing and implementing operational processes and procedures to improve efficiency and productivity.
Monitor and evaluate existing processes, identify areas for improvement, and recommend solutions.
Coordinate with internal teams to ensure the smooth flow of information and resources.
Support data management activities, including data entry, verification, and database maintenance.
Assist in preparing project budgets, tracking expenses, and providing periodic reports on budget performance.

Job Requirements

Candidates must possess at least Higher Secondary/STPM qualification.
Fresh graduates are welcome to apply.
Candidates should have strong planning, time management, and teamwork skills.
Willingness to work in a fast-paced environment is essential.

Skills

Quotations
Tally System
Business Administration
Project Documentation
Invoicing

Company Benefits

Flexi Friday: Work from home arrangements and half-day on the last Friday of every month.
Dynamic Work Culture: Fostered through innovation and collaboration, where the best ideas win.
Competitive Leave Entitlement: Including Flexi-Fridays for better work-life balance.
Career Growth: Focused on your personal and professional development in a fast-paced environment.
A BetterPlace Company: Part of Asia's largest Human Capital SaaS platform.
Regional Opportunities: Expanding rapidly with travel opportunities.

TROOPERS, a BetterPlace company, aims to positively disrupt the part-time, freelance, and gig worker culture through technology, emphasizing accountability, legitimacy, and transparency. Our people-first strategy is.

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Business Operations Specialist

Kuala Lumpur, Kuala Lumpur KOLHUB®

Posted 11 days ago

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Job Description

KOLHUB WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Business Operations Specialist

KOLHUB WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

6 days ago Be among the first 25 applicants

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Company Description

KOLHUB is a leading influencer marketing platform that focuses on creating meaningful connections and impactful collaborations. Our technology, expertise, and community-driven approach differentiate us, providing businesses and KOLs with tailored matchmaking, streamlined collaboration, authenticity, data-driven insights, and a community-centric environment for growth and success.

Role Description

KOLHUB is seeking a proactive and detail-oriented Business Operations Executive to support, monitor, and continuously improve our team efficiency and KPI reporting. This role will be responsible for collecting and analyzing team performance data, preparing regular efficiency reports, coordinating cross-functional projects, and helping optimize our workflows to ensure we deliver outstanding results for our clients.

Collect, compile, and analyze KPI data and team efficiency metrics across departments
Prepare, maintain, and present weekly, monthly, and ad-hoc performance reports for management
Monitor progress on team and individual targets, proactively identify gaps and recommend improvements
Support implementation and documentation of workflow processes, Winning Operating Procedures (WOPs), and best practices
Coordinate cross-team meetings, take meeting minutes, follow up on action items and ensure accountability
Collaborate with department heads to ensure data accuracy and timely submission of reports
Assist with business process reviews and efficiency improvement initiatives
Maintain and update knowledge bases, dashboards, and internal tracking tools
Support project management for key campaigns or operational projects as needed

Qualifications

Diploma/Bachelor’s Degree in Business Administration, Operations, Management, or related field
1–3 years’ experience in business operations, administration, data analysis, or similar roles
Strong skills in Microsoft Excel and/or Google Sheets (pivot tables, charts, formulas, etc.)
Good analytical, organizational, and problem-solving abilities
Detail-oriented with strong sense of responsibility and follow-through
Effective verbal and written communication skills (English and/or Mandarin preferred)
Proactive attitude, able to work independently and within teams
Experience in performance reporting or KPI management is a strong plus
Experience in digital marketing, agency, or influencer/KOL industry is an advantage (optional)

What we offer?

Opportunity to work with a fast-growing data-driven social commerce and influencer marketing agency
Exposure to multi-department operations and diverse digital projects
Supportive, collaborative team environment
Opportunities for growth and professional development

Seniority level

Seniority level Entry level

Employment type

Employment type Full-time

Job function

Job function Consulting, Information Technology, and Sales
Industries Marketing Services

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Business Operations Executive

Kuala Lumpur, Kuala Lumpur Ultima Markets

Posted 14 days ago

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Job Description

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Working as a Regional Talent Acquisition Executive at Ultima Markets

Who are we?

Ultima Markets is a dynamic multi-asset trading platform specializing in the fintech and forex sectors. Founded in 2016, we are dedicated to providing innovative financial solutions that empower our clients to excel in a competitive marketplace.

Our platform offers access to over 250 CFD financial instruments, including Forex, Commodities, Indices, and Shares, catering to investors from all walks of life. At Ultima Markets, we foster a collaborative and inclusive work environment where innovation is encouraged. Our team members benefit from professional development opportunities and the chance to work with industry leaders in fintech. If you are passionate about driving change in the financial sector and want to be part of a growing company, we invite you to apply.

To learn more about our company, please visit our website: .

Job Description:

Oversee the inventory and procurement of office supplies and equipment, ensuring optimal stock levels and smooth daily operations.
Coordinate routine office maintenance and liaise with relevant parties to maintain a clean, safe, and functional workplace.
Manage and process monthly payments, staff reimbursements, and basic bookkeeping tasks, ensuring accuracy and timely submission to finance.
Arrange and coordinate meetings, appointments, and travel itineraries for staff or management as required, ensuring all logistics are efficiently managed.
Serve as the primary point of contact for external vendors, service providers, and contractors; obtain and compare quotations, negotiate pricing, and oversee service execution.
Administer monthly mobile phone top-ups and monitor usage to ensure continuity of service for designated employees.
Provide general administrative support and carry out ad hoc duties as assigned by management to support departmental and organizational needs.

Requirements:

Bachelor's degree in Business Administration or related field.
Required skill(s): MS Excel, MS Work, MS Powerpoint
High attention to detail and integrity when handling records
Good command of written and spoken English and Mandarin
Growth-oriented culture: We invest in our people- continuously learning, cross functional exposure, and clear career progression pathways.
Global environment: Be a part of a diverse team with international colleagues and dynamic market exposure.
Make an impact: Your contributions shape our culture and operational success.
Empowerment and autonomy: We trust you are capable of taking ownership and innovating in your role.
Modern workplace: Vibrant office setting, collaborative teams, and a good work-life balance.

Seniority level

Seniority level Entry level

Employment type

Employment type Full-time

Job function

Job function Administrative and Finance

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