18 Archival Management jobs in Malaysia

Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples include artwork instructions, specifications, FMEA, and Control plans.

Job Description

In this role, you will:

1. Set up, assist in creating, and store documents related to Quality Management and Semiconductor Production lines worldwide, such as artwork instructions, specifications, FMEA, and Control plans.
2. Collaborate with a global team of document specialists.
3. Create templates for Quality and Production documentation for future use.
4. Manage documentation requests and workflows within the organization, retrieving files as needed by employees and clients.
5. Maintain and update quality and production documentation, ensuring accuracy.
6. File documents digitally and ensure proper storage.
7. Train employees and communicate document control procedures.
8. Capture and report Quality key performance indicators related to Document Control.
9. Initiate and promote improvement projects aimed at streamlining documentation management processes.
10. Assist in implementing new and improved Document Management systems and processes.

Your Profile

You are well-suited for this role if you have:

• A Bachelor's Degree with experience in Document Control or a similar role.
• Knowledge of Electronic Document Management and Control Systems, such as Windchill.
• Strong data organization skills.
• Proficiency in MS Office Suite (SharePoint, Outlook, Word, Excel, PowerPoint).
• Attention to detail, organization skills, and the ability to multitask.
• Effective communication skills, both written and verbal.
• Customer service skills.

#WeAreIn for driving decarbonization and digitalization.

As a global leader in semiconductor solutions for power systems and IoT, Infineon enables innovative solutions for green energy, sustainable mobility, and smart IoT. We foster innovation, customer success, and care for our people. Join us in making life easier, safer, and greener.

Are you in?

We are committed to diversity and inclusion, offering a respectful and open working environment. We select candidates based on experience and skills. Please inform your recruiter of any accommodations needed for the interview process.

Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples artwork instructions, specifications, FMEA, Control plan.

Job Description

In your new role you will:

• Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples artwork instructions, specifications, FMEA, Control plan
• Collaborate with a worldwide group of document specialists
• Create Quality and Production related templates for future use
• Manage requests for documentation and the flow of documentation within the organization. Retrieve files as requested by employees and clients
• Ensure that quality and production related documentation is maintained and updated, check for accuracy
• File documents in digital records and ensure appropriate storage
• Train employees and communicate about document control procedures
• Capture and report Quality key performance indicators for DocumentControl
• Initiate and foster improvement projects with the target of a lean and efficient documentation management business process
• Assist in implementing new and improved Document Management systems and document management processes.
  
  

• Bachelor Degree with experience as a Document Controlling or similar role
• Knowledge of Electronic Document Management and Control Systems, such as Windchill
• Data organization skills
• Very good proficiency in MS Office Skill set (SharePoint, Outlook, Word, MS Excel, PowerPoint)
• Detail-oriented and organized, and a multitasker
• Ability to engage and communicate effectively (written and verbal) with involved parties at all levels
• Customer service skills.
  
  

Role Summary:
Responsible for project execution including design review, equipment fabrication tracking, and quality audits. Prepares detailed reports with corrective actions and engages independently with Global project owners. Manages vendor evaluation, oversees project costing, scheduling, and SHE improvements, while supporting factory design & information management through engineering calculations, AutoCAD documentation, IP management and process optimization.

Responsibilities:

GOT support

• Comprehensive design drawings review with intense follow up on equipment fabrications progress versus schedule.
• Conduct quality audits of equipment e.g. tolerances, measurements, weld & paint quality etc. according to procedures / manual
• Identify and drive corrective actions for non-conformities, ensuring compliance with quality standards and project timelines.
• Prepare and maintain detailed technical reports with visual documentation, tracking issues through to resolution.
• Track and review third party outputs to verify adherence to intellectual property clauses and protect confidential design information
• Serve as the primary local liaison with the Global project team, ensuring regular communication, status updates, and confidentiality of all technical documentation.

Mechanical Design & Information Management

• Support mechanical design tasks by developing AutoCAD design drawings.
• Compile design data / information and translate into AutoCAD / Solidworks designs detailing
• Participate in technical reviews and discussions, presenting AutoCAD/Solidworks designs and incorporating feedback for continuous improvement
• Design complies to group SHE, MMR, FLPM and local Standards
• Maintain and organize engineering drawings, revisions, and technical documentation.
• Periodic reports and information management
• Compile and store design data / information library with secure information management filing
• Assist in standardizing documentation practices to improve consistency and reduce errors across design and engineering files
• Monitor and maintain records of design revisions, approvals, and key project changes for audit and review purposes
• Stay updated with the latest industry trends, technologies and best practices to continuously improve engineering processes
• Any other jobs as assigned by superior

Requirements:

• Candidates should possess a minimum of 3-4 years of relevant experience in a related field, ideally within an industrial/manufacturing or engineering environment.
• Bachelor’s Degree in Mechanical Engineering or a related field.
• Good technical understanding of mechanical design
• Ability to understand technical documentation, including manufacturing drawings
• Experience in manufacturing or supervision of industrial production equipment
• Experience in quality check of equipment, e.g. tolerances, measurements, weld & paint quality etc.
• Proactive, detail-oriented, and capable of working independently with minimal supervision.
• Willingness to travel regionally, particularly between Malaysia and China, as required by project phases.
• Good English & Mandarin skills in both speech and writing
• High level of integrity, confidentiality, and professionalism, especially when handling proprietary projects.
• Proficient in CAD software such as AutoCAD / SolidWorks or similar tools
• Strong organizational skills with attention to detail in tracking, archiving, and versioning of engineering documentation
• Ability to work independently or leading a project within the team.

Design and Information Management Engineer

Responsible for project execution including design review, equipment fabrication tracking, and quality audits. Prepares detailed reports with corrective actions and engages independently with Global project owners. Manages vendor evaluation, oversees project costing, scheduling, and SHE improvements, while supporting factory design & information management through engineering calculations, AutoCAD documentation, IP management, and process optimization.

• Review comprehensive design drawings and follow up on equipment fabrication progress versus schedule.
• Conduct quality audits of equipment such as tolerances, measurements, weld & paint quality according to procedures/manuals.
• Identify and drive corrective actions for non-conformities, ensuring compliance with quality standards and project timelines.
• Prepare and maintain detailed technical reports with visual documentation, tracking issues through to resolution.
• Review third-party outputs to verify adherence to intellectual property clauses and protect confidential design information.
• Serve as the primary local liaison with the Global project team, ensuring regular communication, status updates, and confidentiality of all technical documentation.

• Support mechanical design tasks by developing AutoCAD design drawings.
• Compile design data/information and translate into AutoCAD/SolidWorks designs.
• Participate in technical reviews, present AutoCAD/SolidWorks designs, and incorporate feedback for improvement.
• Ensure designs comply with group SHE, MMR, FLPM, and local standards.
• Maintain and organize engineering drawings, revisions, and technical documentation.
• Generate periodic reports and manage information efficiently.
• Standardize documentation practices to improve consistency and reduce errors.
• Monitor and record design revisions, approvals, and project changes for audits.
• Stay updated with industry trends, technologies, and best practices.
• Perform any other duties as assigned by superiors.

• Minimum 3-4 years of relevant experience in an industrial, manufacturing, or engineering environment.
• Bachelor’s Degree in Mechanical Engineering or related field.
• Strong technical understanding of mechanical design.
• Ability to interpret technical documentation and manufacturing drawings.
• Experience with manufacturing or supervision of industrial equipment.
• Experience in quality checks of equipment.
• Proactive, detail-oriented, and able to work independently.
• Willingness to travel regionally, especially between Malaysia and China.
• Proficiency in English & Mandarin, both spoken and written.
• High integrity, confidentiality, and professionalism.
• Proficient in CAD software such as AutoCAD/SolidWorks.
• Strong organizational skills for document management.
• Ability to lead or work independently within a team.

Negeri Sembilan

Responsibilities

• To continuously provide all necessary maintenance to all servers in making sure all systems running satisfactorily.
• To provide daily, weekly, monthly report on server health, SAN/NAS disk space, as well as backup job result.
• To install and configure client or server software to agreed standards whenever required
• To deploy computers as well as network equipment and associated peripherals including new installations and the redeployment of existing equipment.
• To engage with vendor on hardware, software, network support which needed external expertise for rectification.
• To continuously provide technical support to phone, email request or request/ticket for all printer, network access, computer hardware, software application and associated peripherals.
• To log support calls and document their outcome to facilitate the resolution of common queries.
• To pro-actively provide information to users and immediate supervisor on the progress of outstanding support calls.
• To maintain the existing computers and peripherals as well as other network equipment to standards determined by team leader, by performing upgrades, patching, new installations and carrying out routine procedure.
• To assist in the compilation and maintenance of an accurate inventory of hardware and software.
• To consult clients/colleagues concerning the maintenance and performance of software systems and asking questions to obtain information, clarify details and implement information;
• To continuously updating technical knowledge and skills by doing research, attending in-house and/or external courses, reading manuals and accessing new applications.
• To be involved in testing new software programs and fault finding.
• To be on-call and on-site standby for relevant request for support.
• To undertake such other work as may be assigned which is consistent with the nature of the job and its level of responsibility.
  
  

• Minimum qualification Diploma in IT or its equivalent.
• Minimum 1 Years Experience in IT area.
• Good command of both written & spoken in English and Bahasa Malaysia.
• Proficient level of computer and laptop skills, network troubleshooting, resourceful with the ability to work in team and independently.
• Able to work overtime or on-call.
• Healthy physically and mentally
• Good interpersonal and communication skills.
• Good team player.
  
  

• View careers

Design and Information Management Engineer

Responsible for project execution including design review, equipment fabrication tracking, and quality audits. Prepares detailed reports with corrective actions and engages independently with Global project owners. Manages vendor evaluation, oversees project costing, scheduling, and SHE improvements, while supporting factory design & information management through engineering calculations, AutoCAD documentation, IP management, and process optimization.

• Review comprehensive design drawings and follow up on equipment fabrication progress versus schedule.
• Conduct quality audits of equipment such as tolerances, measurements, weld & paint quality according to procedures/manuals.
• Identify and drive corrective actions for non-conformities, ensuring compliance with quality standards and project timelines.
• Prepare and maintain detailed technical reports with visual documentation, tracking issues through to resolution.
• Review third-party outputs to verify adherence to intellectual property clauses and protect confidential design information.
• Serve as the primary local liaison with the Global project team, ensuring regular communication, status updates, and confidentiality of all technical documentation.

• Support mechanical design tasks by developing AutoCAD design drawings.
• Compile design data/information and translate into AutoCAD/SolidWorks designs.
• Participate in technical reviews, present AutoCAD/SolidWorks designs, and incorporate feedback for improvement.
• Ensure designs comply with group SHE, MMR, FLPM, and local standards.
• Maintain and organize engineering drawings, revisions, and technical documentation.
• Generate periodic reports and manage information efficiently.
• Standardize documentation practices to improve consistency and reduce errors.
• Monitor and record design revisions, approvals, and project changes for audits.
• Stay updated with industry trends, technologies, and best practices.
• Perform any other duties as assigned by superiors.

• Minimum 3-4 years of relevant experience in an industrial, manufacturing, or engineering environment.
• Bachelor’s Degree in Mechanical Engineering or related field.
• Strong technical understanding of mechanical design.
• Ability to interpret technical documentation and manufacturing drawings.
• Experience with manufacturing or supervision of industrial equipment.
• Experience in quality checks of equipment.
• Proactive, detail-oriented, and able to work independently.
• Willingness to travel regionally, especially between Malaysia and China.
• Proficiency in English & Mandarin, both spoken and written.
• High integrity, confidentiality, and professionalism.
• Proficient in CAD software such as AutoCAD/SolidWorks.
• Strong organizational skills for document management.
• Ability to lead or work independently within a team.

Join Us as a Data Specialist (m/f/d) – Kuala Lumpur, Malaysia

TecAlliance interconnects global automotive aftermarket data and knowledge — from order to invoice. Over 900 colleagues work together relentlessly across 140 countries and counting. We are owned by 34 renowned automotive companies like Bosch, Continental, Rheinmetall, and ZF, and proudly serve as a single source of truth for the automotive aftermarket for the past 25 years. Become a colleague today and contribute to our mission of delivering data-driven excellence worldwide.

• Data Research & Preparation – Research and process automotive parts and repair data according to defined standards.
• Data Entry & Documentation – Ensure accurate entry and documentation of relevant information.
• Data Analysis & Processing – Convert and process data from third-party sources into internal systems.
• Quality Assurance – Maintain, review, and improve data to ensure top quality.
• Process Improvement – Contribute ideas for continuous workflow and quality optimization.

• Technical knowledge of vehicles and spare parts is essential
• Educational background: Certified Automotive Technician; experience as a mechanic or in a similar role is highly valued
• Structured and analytical mindset – You are organized and enjoy solving problems
• Positive attitude and eagerness to learn
• Ability to stay focused and resilient under pressure
• Team player with strong communication skills
• Fluent in English – both spoken and written

• Team Culture : We value collaboration, self-reflection, and ownership – with fun team events regularly
• Flexible & Hybrid Working: Work from home with scheduled onsite days and team activities.
• Casual Environment : Come as you are – T-shirts are just as welcome as formal wear.
• Structured Onboarding : Customized onboarding plan, e-learnings, documentation & team support.
• Work Equipment : Laptop, headset, mouse – additional equipment upon request.
• Health Insurance : Comprehensive group coverage provided.
• Bonuses :
  •Fixed Bonus : 1-month salary
  •Performance Bonus : Up to 2 months’ salary (discretionary)

Location: Kuala Lumpur Malaysia.

In this role, you will apply your hands-on experience in workshop operations and mechatronics to extract, document, and manage high-quality vehicle repair and maintenance data. Your contributions will directly support the accuracy, relevance, and timeliness of our data factory output — used by thousands of aftermarket service providers worldwide to deliver efficient and reliable automotive service.

This role is also open to fresh graduates in the automotive field, as well as candidates with 1–2 years of experience in data specialist, data entry, or similar roles who have a strong interest in the automotive industry and working with data.

• Extract and record researched vehicle repair and maintenance data into internal databases and systems
• Organize and document technical vehicle data to ensure usability for internal processes and customers
• Take ownership of data quality by regularly reviewing, updating, and maintaining datasets
• Ensure compliance with OEM licensing requirements and industry standards
• Collaborate with internal QA, content, and engineering teams to validate data and uphold publishing standards
• Support continuous process improvement and foster cross-departmental knowledge sharing

• Solid understanding of vehicle technology and workshop repair processes
• Experience in data entry and documentation tools
• Ability to interpret technical documentation, diagrams, and service manuals
• Familiarity with OEM technical platforms (e.g., Toyota TIS, BMW ISTA, Hyundai GSW)
• Proficiency in English (written and spoken) for interpreting documentation and communicating across teams
• Background in Mechanical or Automotive Engineering, or a strong automotive enthusiast.
• Candidates with 1–2 years of experience in a data specialist or data entry role are encouraged to apply.

• Interest in data-related roles within the automotive sector is a strong advantage
• Strong attention to detail and outstanding quality awareness
• Structured, reliable, and independent work style
• Effective communication and collaboration across teams
• Good time management and task prioritization skills
• Analytical thinking and problem-solving mindset
• Ability to adapt to technical and process changes
• Eagerness to learn and openness to feedback
• Curiosity and initiative in exploring data
  

• Work with automotive data used by aftermarket service providers around the world
• Join a hands-on, experienced team with strong industry expertise
• Gain exposure to a tech-driven, fast-growing field with structured training and development opportunities
• Be part of a collaborative, cross-functional team where your contributions have real impact