16 Administrative jobs in Ampang

This job is an Administrative Assistant at a Japanese company that makes medical testing equipment. You might like this job because it involves a mix of office tasks, HR duties, and organizing events, all while supporting important healthcare work!

A Japanese company that primarily manufactures and sells pathology testing equipment and reagents mainly to distributors and end users. These instruments, reagents, and consumables are necessary for pathological diagnosis and research, supporting the specimen preparation process in hospitals and research institutions.

Position: Administrative Assistant

Job Scope:

• General Office Administration: Handling phone calls, greeting visitors, managing documents, and overseeing office supplies.
• Human Resources Tasks: Labor management and related HR functions.
• Internal and External Communication Coordination.
• Meeting Schedule Management and Minute Taking.
• Planning and Supporting Corporate Events and Activities.
• Other Duties: Performing tasks related to HR, general administration, and accounting as directed by supervisors, including reviewing expense claims, attendance records, and managing office supplies.

MUST Requirement:

・3 to 5 years of practical experience in management, office administration, human resources, general administration, or sales support.

This job is all about keeping a busy office running smoothly as an Administrative Assistant at a new Japanese medical equipment company. You might like this job because you’ll support healthcare innovation while managing tasks that keep the team organized and efficient!

Our client is a newly established Japanese medical equipment company with operations in both Japan and Malaysia, founded in 2024. With a small and growing team, their mission is to support the medical and research community by providing high-quality and innovative pathology testing equipment and consumables.

What We Do

Our client's products are essential to the specimen preparation process in pathology laboratories. They offer a full range of instruments, reagents, and consumables used in tissue sectioning and staining, helping hospitals and research institutions improve diagnostic efficiency and accuracy.

Job Responsibilities

• General Office Administration: Handling phone calls, greeting visitors, managing documents, and overseeing office supplies.
• Human Resources Tasks: Labor management and related HR functions.
• Internal and External Communication Coordination.
• Meeting Schedule Management and Minute Taking.
• Planning and Supporting Corporate Events and Activities.
• Other Duties: Performing tasks related to HR, general administration, and accounting as directed by supervisors, including reviewing expense claims, attendance records, and managing office supplies.

• 3 to 5 years of practical experience in management, office administration, human resources, or general administration with practical experience in accounting.

• Schedule Management and Communication: Proactively manage and distribute student schedules, ensuring accuracy and timely delivery. Serve as a primary point of contact for students, providing comprehensive information and addressing inquiries with professionalism and efficiency. (Customer Service, Communication Skills, Administrative Support)
• Student File Management: Assist in the meticulous preparation and maintenance of student files, both physical and digital, ensuring data integrity and compliance with organizational policies. Contribute to the efficient organization of records for easy retrieval and reference. (Data Entry, Record Keeping, File Management)
• Attendance Tracking and Reporting: Diligently monitor and manage student attendance records, identifying trends and discrepancies. Generate accurate attendance reports to support academic and administrative decision-making. (Data Analysis, Reporting, Attention to Detail)
  
  

• Monday & Tuesday: 8:30 AM - 6:00 PM / 12:00 PM - 10:00 PM
• Wednesday to Friday: 12:00 PM - 10:00 PM
• Saturday & Sunday: 8:30 AM - 6:00 PM
• Enjoy 1.5 days off per week, rotating with other administrative staff.
  
  

• Provide comprehensive administrative support to various departments.
• Manage and organize documents, records, and reports.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Handle phone calls, emails, and other correspondence professionally and efficiently.
• Maintain office supplies and equipment.
• Support the team with ad-hoc tasks and projects as needed.
  
  

• Fresh graduates are encouraged to apply!
• SPM/ Diploma/ Bachelor's degree in a relevant field.
• Proficiency in English and Bahasa Malaysia (written and spoken).
• Genuine interest in administrative tasks and office operations.
• Demonstrated responsibility, punctuality, and a proactive approach to work.
• Energetic with a positive attitude and a strong team spirit.
• Non-smoker/non-vaper.
• Willingness to learn new skills and adapt to evolving responsibilities.
  
  

• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.
• Comprehensive training programs to enhance your skills.
• Exposure to various aspects of administrative operations.
  
  

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO

This job is an opportunity to be the backbone of a psychotherapy center. You might like this job because you enjoy staying organized and helping people, all while ensuring clients receive top-notch service every day!

Relationary is seeking a highly organized and proactive Administrative Executive to support the daily operations of our psychotherapy center. This role is crucial in ensuring smooth client services, accurate financial processing, and professional coordination of internal systems. You will serve as the first point of contact for clients, practitioners, and partners while managing administrative, clerical, and financial tasks to uphold Relationary’s service standards and commitment to our clients.

1. Bachelor’s degree in Business Administration or related fields (Degrees in psychology will NOT be accepted)
2. 2+ years of relevant administrative experience (healthcare or mental health setting preferred)
3. High proficiency in English (BM and Mandarin are advantages)
4. Strong technical skills in office software
5. Excellent organizational, communication, and multitasking abilities
6. Demonstrated ability to maintain confidentiality and professionalism
7. Flexibility to support internal and external company activities
8. Self-motivated, solution-oriented, and able to work under pressure

• Customer Service
• Time Management
• Customer Relationship Management
• Report Writing
• Event Management
• Data Management
• Creative Problem Solving

Weekly Fun Activities: We have a fund for allowance.

Self Development: Training and hands-on experience.

Networking: Meet and connect with people and communities.

Relationary is a premium mental health center at Sunway Geo. We believe in a systemic approach to mental health. One’s wellbeing is made of the complete wellness of the heart, body, mind, and spirit. With over twenty-five years of experience in helping individuals suffering from behavioral health conditions, our licensed professionals specialize in adding more life to your years.

Our vision is to be SEA's most personalised talent ecosystem; elevating human progress by helping careers and companies grow.

This job is for an Accounts & Administrative Assistant who keeps our financial records in check and handles office supplies. You might like this job because it combines number-crunching with organization and offers a chance to support the whole team!

• Perform accounting tasks such as (i) keying-in of financial data (ii) monitoring and reconciliation of accounts receivables / payables / petty cash / bank reconciliation;
• Update monthly accounting schedules - deposit, fixed assets, matching of income & expenses, monitoring billings and corresponding expenses, etc;
• Issue invoices and liaising with respective parties when required;
• Administer the procurement and maintenance of office equipment / furniture and fittings/stationeries;
• Prepare statistical and financial reports for management;
• Attend to telephone calls and accounting related enquiries;
• Perform other general and administrative work;

Requirements

• Candidate must possess at least a SPM/"O" Level, Higher Secondary/STPM/"A" Level/Pre-U or Professional Certificate in Finance/Accountancy/Banking, Business Studies/Administration/Management, Secretarial, Commerce or equivalent;
• Knowledge of MYOB accounting software preferred;
• Good computer skills especially in Microsoft Office Applications (Word, Excel, Power Point, Outlook);
• Applicants must be willing to work in Subang Jaya;
• Full-Time positions only;
• Able to work with all levels of staff and management;
• Fresh graduates/Entry level applicants with up to 2 years of working experience are preferred.

MYOB

Accounting

Accounts Receivable

Accounts Payable

Petty Cash

Bank Reconciliations

Administrative Functions

Administrative Support

Excellent medical benefits all for employees!

AUG operates across 8 countries (Australia, China, Hong Kong, Indonesia, Philippines, Malaysia, Singapore and Vietnam).

We believe in having work life balance and we encourage everyone to spend time with your loved ones!

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Responsibilities

• To manage the administrative functions including order handling, shipments, deliveries, inventory control, payment collection, customer service, maintain other filing systems and generating of related documents.
• Preparation of quotation, tender and service contract proposals and ensure that submission will be on a timely basis.
• Organizing, coordinating, producing and maintaining the correspondence, reports and independently and to ensure accuracy and confidentiality.
• To ensure smooth workflow for day-to-day administration of assigned division and its records system.
• To support the department personnel e.g. traveling arrangements, monthly schedule appointment and etc as when needed.
• Responsible for all correspondences eg. e-mails, letters and and ensure that all are professionally prepared and systematically file /maintain in timely manner.
• Responsible for taking and preparing minutes for all relevant meetings.
• Any other duties as assigned.
  
  

• At least Degree in Business Administration or any related study field.
• At least 3 years of relevant working experience. Working experience in Sales/ Service operations is added advantage.
• In depth knowledge of Microsoft office application software.
• Outstanding command in English, both verbal and written.
• Ability to work with minimum supervision coupled with strong integrity skill and negotiation skills.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Business Development and Sales
• Industries Hospitals and Health Care

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Get notified about new Administrative Executive jobs in Shah Alam, Selangor, Malaysia .

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kota Damansara, Selangor, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 1 day ago

Petaling Jaya, Selangor, Malaysia MYR2,800 - MYR3,500 1 month ago

Petaling Jaya, Selangor, Malaysia 2 days ago

Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

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Direct message the job poster from DSAK Group of Companies

Company Description

DSAK Group of Companies, established in 2019, represents a group of companies specializing in various industries and services. From commodity trading to consultancy, aircraft services to military equipment supply, and more, DSAK Group is a reputable supplier of food, provisions, and specialized military equipment. The company serves government-funded boarding schools, the Malaysian Armed Forces’ retail network, and cooperatives.

Role Description

This is a full-time on-site role for Administrative Assistants located at Subang Jaya, Malaysia. The Administrative Assistant will be responsible for providing administrative support, managing emails professionally, answering phone calls with proper etiquette, communicating effectively, and utilizing executive administrative and clerical skills in day-to-day tasks including drafting of documents and assisting the directors, managers and top management.

Qualifications

• Administrative Assistance and Executive Administrative Assistance
• Strong phone etiquette and communication skills in English, Malay and Mandarin or Tamil or Arabic
• Clerical Skills with punctuality is a must
• Attention to detail and organization
• Proficiency in Microsoft Office suite
• Ability to multitask and prioritize tasks effectively
• Experience in a similar role is a plus
• Relevant certification and ability to learn
• Proactive, flexible with good attitude and mindset
• Interns are welcomed with potential employment based on performance

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries International Trade and Development

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Get notified about new Administrative Assistant jobs in Subang Jaya, Selangor, Malaysia .

Kota Damansara, Selangor, Malaysia 5 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 23 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 23 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 hour ago

Shah Alam, Selangor, Malaysia MYR2,800.00-MYR3,500.00 17 hours ago

Shah Alam, Selangor, Malaysia MYR2,000.00-MYR2,500.00 17 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 23 hours ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 4 days ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Petaling Jaya, Selangor, Malaysia 3 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 4 months ago

Petaling Jaya, Selangor, Malaysia 5 months ago

Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Puchong, Selangor, Malaysia MYR2,800.00-MYR3,300.00 4 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 10 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 2 days ago

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This job is all about helping businesses keep their finances in check! You might like this job because you'll work with clients, handle audits, prepare financial reports, and learn cool accounting practices alongside a supportive team.

• Assisting in the planning and execution of external audits for a variety of clients
• Performing detailed account reconciliations and analyses
• Preparing financial statements, reports and other relevant documentation
• Supporting the team in implementing accounting systems and processes
• Conducting research and providing recommendations on accounting and auditing best practices
• Collaborating with cross-functional teams to address client needs
• Participating in continuous learning and professional development opportunities

• A bachelor's degree in Accounting, Finance or a related field
• Relevant internship or entry-level experience in external auditing or accounting
• Strong analytical and problem-solving skills
• Excellent attention to detail and accuracy
• Proficient in the use of accounting and audit software (preferably ABOT audit software) and MS Office suite
• Good communication and interpersonal skills
• Ability to work effectively both independently and as part of a team
• A commitment to continuous learning and professional development

Our vision is to be SEA's most personalised talent ecosystem; elevating human progress by helping careers and companies grow.

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This job is for a Human Resource and Administrative Executive who helps make sure the workplace runs smoothly. You might like this job because it offers chances for growth and requires strong people skills to connect with everyone at the company!

Responsible for managing HR operations, ensuring compliance with Malaysian employment laws, overseeing payroll processes, and handling general office administration and operational tasks. This role ensures a smooth workflow in HR and administration while maintaining a productive work environment.

We are seeking someone who is a people oriented with high EQ and works well with upper management and the younger generation. There is potential for promotion and growth within the company as we are expanding. We are committed to helping our HR executive grow into a future managerial position.

Key Responsibilities:

Human Resource Management:

• Manage the recruitment process, including job posting, interviewing, and onboarding new employees.
• Maintain accurate employee records, including personal files, attendance, and leave management.
• Ensure compliance with the Employment Act 1955 and other relevant Malaysian labor laws.
• Develop, implement, and review HR policies and procedures in line with legal requirements.
• Handle employee grievances and guidance on HR-related matters.

Payroll and Compliance:

• Prepare and process monthly payroll, including deductions, overtime, and bonuses.
• Ensure compliance with statutory contributions (EPF, SOCSO, EIS, Income Tax) and deadlines.
• Generate and submit required statutory reports and documentation (e.g., Form EA, PCB, CP8D, Form E etc).
• Stay updated with changes in labour laws and payroll regulations to maintain compliance.
• Assist in internal and external payroll and HR operations audits.

Office Administration:

• Oversee day-to-day office operations, including facility management and vendor coordination.
• Ensure the office is well-maintained and equipped with necessary supplies.
• Maintain records of office assets and manage inventory effectively.
• Support organizational events, training programs, and team-building activities.
• Collaborate with other departments to ensure operational efficiency.
• Assist in preparing reports, meeting minutes, and presentations when required.
• Implement and improve administrative systems and processes for efficiency.
• Manage employee training and development initiatives in coordination with management.

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum of 3 years of experience in HR and administration roles.
• Strong knowledge of the Employment Act 1955 and Malaysian labour laws.
• Proficiency in time attendance and payroll systems and tools (e.g.,HR 2000, QuickPay, UBS Payroll).
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• High attention to detail and accuracy, especially in payroll and compliance matters.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Other Attributes:

• Proactive and able to work independently.
• Strong problem-solving and decision-making skills.
• Confidentiality and professionalism in handling sensitive information.

Payroll Administration

Human Resource Management

People Oriented

Regulatory Compliance

Microsoft Office

Employee Performance Management

Employee Onboarding

Employee Relations

Employee Benefits

Work from Office or Onsite 4 days a week. Work from Home 1 day a week for a minimum 5 day work week.

Casual equals comfort equals productivity. Of course, we are proud of how good we look when we dress up in suits during events.

Deliver AWESOME event experiences and get rewarded!

Join us in a rewarding work environment where sustainability is at the heart of everything we do.

Over time, new interests and strengths will emerge. We value those who continue to develop new skills and knowledge.

You will get to work with international clients, speakers and delegates. We serve the global community and just happened to call Kuala Lumpur our base

We are experienced conference organisers, delivering exceptional conferences, events and exhibitions for over 17 years. Our team is multi-lingual and tech savvy.We are full-service event organisers and we plan and execute diverse events; from medical conferences, to corporate meetings and gala dinners. Our conferences and events takes place in Malaysia and Asia.As a destination management company, we.

Our vision is to be SEA's most personalised talent ecosystem; elevating human progress by helping careers and companies grow.

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