233 Administrative Positions jobs in Malaysia

Role Description

This is a full-time on-site role for an Administrative Assistant, located in Taman Johor Jaya. The Administrative Assistant will be responsible for a variety of administrative and clerical tasks. Daily tasks include managing phone calls, maintaining schedules, supporting executives with administrative assistance, organizing and managing documents, and ensuring smooth office operations.

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance
• Strong organizational and multitasking abilities
• Proficiency in MS Office Suite (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a team
• Previous experience in an administrative role is a plus
• Bachelor's degree in Business Administration, Office Management, or related field preferred

• Entry level

• Full-time

• Administrative

• Services for Renewable Energy

Responsibilities

• Handle walk-in customer enquiries
• Handle phone calls and messages
• Issue invoices and delivery orders (DO)
• Update daily records and perform filing tasks
• Manage stock-in and stock-out documents
• Support the sales and admin team

• Minimum SPM qualification
• Able to communicate in Bahasa Malaysia, English, and Mandarin is an added advantage
• Basic computer skills (Excel, Word)
• Friendly, organized, and responsible
• Skills required: Communication Skills, Filing, Documentation and Attention to Detail

• EPF/SOCSO
• Annual leave
• Performance allowance and bonus
• Career advancement opportunities

Overview

The Administrative Assistant provides essential support to the business unit by managing stamping processes, coordinating payments, maintaining accurate records, and assisting with administrative tasks related to training and compliance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Manage the end-to-end stamping process for all service agreements, ensuring accuracy and compliance with regulatory requirements
• Coordinate with Finance to process and monitor stamping-related payments in a timely manner
• Provide administrative support for training activities, including scheduling, logistics, and record management
• Assist with general administrative tasks, including KYC documentation and preparation of payment vouchers
• Maintain a systematic and organised filing system to facilitate efficient record retrieval
• Undertake clerical and administrative duties as required to support the unit’s operations, including ad-hoc tasks assigned by management

Experience & Education:

• Minimum Certificate/Diploma in a relevant field is an advantage
• Fresh graduates are encouraged to apply

• Proficient in Microsoft Office applications
• Able to manage multiple tasks and meet deadlines efficiently
• Meticulous with high attention to detail, particularly in tasks involving payments and data accuracy
• Good command of written and spoken English

Thank you for your application. We will review your application and reach out to you as soon as you have been shortlisted for an interview. Due to the massive applications we received, only shortlisted candidates will be contacted. Thank you.

For more job opportunities, please visit our BDO Careers Page:

Submit your application now to our BDO Careers Link:

• Entry level

• Full-time

• Administrative
• Industries: Accounting

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HR Admin at Silver Lining Systems Sdn Bhd

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

• Reception & Hospitality
  • Welcome visitors and assist them accordingly.
  • Prepare and serve tea/coffee for staff and guests.
  • Set up meeting rooms with refreshments and materials.
• Administration & Office Support
  • Handle calls, emails, filing, and record keeping.
  • Assist HR with recruitment, onboarding, and employee records.
  • Support procurement (PRs, DOs, packing lists) and manage petty cash.
  • Assist with simple data entry and preparation of documents.
• Cleaning & Office Upkeep
  • Clean and sanitize office areas, restrooms, pantries, and furniture.
  • Empty bins, manage waste, and disinfect kitchen appliances.
  • Monitor and maintain pantry and cleaning supplies.
  • Liaise with vendors for office equipment and facility maintenance.
• Other Duties
  • Support HR/Admin team with events and ad-hoc tasks.

• Minimum SPM or equivalent.
• 1–2 years of experience is an added advantage.
• Experience in:
  • Cleaning office areas, toilets, pantries, and common areas
  • Preparing and serving tea, coffee, and beverages
  • Handling basic admin tasks (calls, filing, scheduling, petty cash, etc.)
  • Pleasant, friendly, and customer-service oriented.
  • Able to multitask and support HR/Admin team.

Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size. Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks. Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams. Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings. Provides professional communication via phone, e-mail, and mail. Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems. Prepares communications, such as memos, emails, invoices, reports and other correspondence. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. Provides real-time scheduling support by booking appointments and preventing conflicts. Manages calendars, travel arrangements and expense reporting.

• Sekutu

• Kontrak

• Sains

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As a Chinese Administrative Assistant at LARUS Limited, you will play a vital role in ensuring the seamless operation of our administrative processes. You will collaborate remotely, supporting team members in the US or similar time zones.

• Handling various office tasks, such as filing, generating reports and presentations, and preparing for meetings.
• Providing real-time scheduling support by booking appointments and preventing scheduling conflicts.
• Coordinating business travel arrangements, including booking flights, cars, and accommodations, as well as making restaurant reservations.
• Managing incoming calls, screening them, and routing callers to the appropriate parties.
• Utilizing computers to generate detailed reports, transcribe meeting minutes, create presentations, and conduct research.
• Maintaining polite and professional communication through phone and email correspondence.
• Anticipating the needs of colleagues to ensure a seamless and positive experience.
• Demonstrating the ability to work effectively under pressure and complete tasks within tight deadlines.

• Fluent in both Chinese and English.
• Minimum of 2 years of administrative experience.
• Exceptional time management and ability to meet deadlines.
• Strong verbal and written communication skills.
• Excellent organizational skills with the ability to multitask effectively.
• Proactive problem-solving and decision-making capabilities.
• Self-directed and highly proactive in completing tasks.
• Strong interpersonal skills.
• Proficient in MS Office applications.

Join our team to contribute to an innovative and fast-paced environment where your administrative expertise and bilingual abilities will be highly valued.

Ultima Markets is a dynamic multi-asset trading platform specializing in fintech and forex. Founded in 2016, we provide innovative financial solutions that empower clients to excel in a competitive marketplace. Our platform offers access to over 250 CFD instruments including Forex, Commodities, Indices, and Shares. We foster a collaborative and inclusive work environment with opportunities for professional development and exposure to industry leaders in fintech. If you are passionate about driving change in the financial sector and want to be part of a growing company, apply. Learn more at our website:

Location: Kuala Lumpur, Malaysia

• Handle Office Purchases: Source and procure office supplies, equipment, and services according to company guidelines.
• Expense Recording & Reconciliation : Record and track daily and monthly expenses; support finance with reconciliation and reporting.
• Budget Application & Monitoring : Assist in preparing and submitting budget requests; monitor spending and ensure alignment with approved budgets.
• Office Management : Oversee day-to-day office operations, including supplies, maintenance, and cleanliness.
• Vendor & Supplier Coordination : Liaise with vendors for quotations, orders, deliveries, and issue resolution.
• Document Filing & Record Keeping : Maintain filing systems for admin, finance, and HR documents (physical and digital).
• HR Administrative Support : Assist with HR tasks such as handling employee documents, preparing letters, filling HR forms, and maintaining staff records.
• Support Finance & Other Departments : Provide administrative support to finance and other departments, especially for claims and documentation.
• Event & Travel Coordination : Assist in bookings and logistics, including venue reservations, teambuilding planning, travel accommodations, and transport.
• Other Ad Hoc Administrative Duties : Perform additional administrative tasks as assigned by the manager.

• Bachelor’s degree/Diploma in Business Administration, Finance, Accounting, or related field.
• Fresh graduates are welcome; internship experience in admin or finance is preferred.
• Excellent communication skills in English and Chinese.
• Proficient in Microsoft Office, especially Excel and Word.
• Detail-oriented, well-organized, and able to multitask.
• Responsible, proactive, and able to work independently or in a team.

• Clear Career Progression Pathways & Professional Development
• Medical Insurance
• Health and Wellness Allowance
• Free-flow Snacks & Beverages at Pantry
• Additional Leave Options: Compassionate Leave, Maternity Leave, Paternity Leave, Birthday Leave
• Team Building Activities: Festive Seasons Celebration, Annual Dinners, Lunch Treats, Birthday Celebration
• Flexible Work Schedule: 5-day week with flexible start time
• Accessible by Public Transport

Entry level

Full-time

• Business Development and Sales

• Financial Services, Capital Markets, and Securities and Commodity Exchanges

Overview

The Administrative Assistant provides essential support to the business unit by managing stamping processes, coordinating payments, maintaining accurate records, and assisting with administrative tasks related to training and compliance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Manage the end-to-end stamping process for all service agreements, ensuring accuracy and compliance with regulatory requirements
• Coordinate with Finance to process and monitor stamping-related payments in a timely manner
• Provide administrative support for training activities, including scheduling, logistics, and record management
• Assist with general administrative tasks, including KYC documentation and preparation of payment vouchers
• Maintain a systematic and organised filing system to facilitate efficient record retrieval
• Undertake clerical and administrative duties as required to support the unit’s operations, including ad-hoc tasks assigned by management

Experience & Education:

• Minimum Certificate/Diploma in a relevant field is an advantage
• Fresh graduates are encouraged to apply

• Proficient in Microsoft Office applications
• Able to manage multiple tasks and meet deadlines efficiently
• Meticulous with high attention to detail, particularly in tasks involving payments and data accuracy
• Good command of written and spoken English

Thank you for your application. We will review your application and reach out to you as soon as you have been shortlisted for an interview. Due to the massive applications we received, only shortlisted candidates will be contacted. Thank you.

For more job opportunities, please visit our BDO Careers Page:

Submit your application now to our BDO Careers Link: