187 Administrative Officer jobs in Malaysia

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The Administrative Officer will assist the Head of Legal, Regulatory & Compliance (HOD) in managing the department’s daily activities and ensuring smooth administrative and documentation support.

Maintain and update a centralized tracking system (Excel-based or automated) for all legal correspondences, agreements, and official documents, ensuring accuracy, version control, and easy retrieval.

Record and monitor incoming and outgoing correspondences and legal mails, ensuring they are properly logged, sorted, and distributed promptly.

Propose, implement, and maintain an organized filing structure for legal documents — both digitally and physically.

Conduct periodic audits of files to ensure completeness, accessibility, and compliance with internal record-keeping policies.

Proactively identify gaps in the current legal documentation system and propose enhancements (e.g., searchable folders, metadata tagging, document expiry reminders).

Schedule and coordinate monthly departmental meetings, prepare agendas, and document minutes. Ensure timely distribution and follow-up on action items.

Support internal communications with timely updates to stakeholders on document submissions, approvals, or outstanding matters.

Manage travel arrangements for department staff, including flight bookings, accommodation, and approvals, with proper documentation and filing for audit trail.

Uphold strict confidentiality in handling legal documents and ensure all sensitive files are securely stored in compliance with company policies.

Lead the proposal and implementation of an improved Legal Document Management System (manual or digital) with features such as searchable indexes, expiry alerts, and access logs.

Work collaboratively with cross-functional teams to migrate legacy files into a secure and organized digital format for long-term storage and compliance.

Assist the HOD with administrative tasks such as maintaining timely schedules, arranging meetings, processing claims, and other day-to-day coordination.

Perform any other duties or ad hoc tasks as assigned by the immediate superior or relevant stakeholders, as and when required.

Minimum Diploma in a related area such as Business Administration, Office Management, Secretarial or any relevant field.

Minimum 6 years’ experience in corporate practice.

Good communication and minutes writing skills.

Excellent skills in Excel and database management.

Strong interpersonal skills and the ability to interact with people at all levels.

High level of integrity, commitment, initiative, and a team player.

Able to work independently with minimal supervision in a challenging environment.

Opportunity to work closely with senior leaders and cross-functional teams.

Dynamic and supportive work environment.

Exposure to corporate legal and compliance practices.

A culture that values initiative, integrity, and teamwork.

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Do you have secretarial experience? How many years' experience do you have as a legal secretary? How many years' experience do you have as an administrative assistant?

Telecommunications & Internet Service Providers 51-100 employees

SACOFA SDN BHD (552905 - P) is the leading telecommunication infrastructure providers in Sarawak.

Incorporated on 11 July 2001, SACOFA's primary objective is to promote common sharing of telecommunication infrastructures amongst operators enabling speedy and cost effective service roll-out throughout Sarawak.

SACOFA SDN BHD (552905 - P) is the leading telecommunication infrastructure providers in Sarawak.

Incorporated on 11 July 2001, SACOFA's primary objective is to promote common sharing of telecommunication infrastructures amongst operators enabling speedy and cost effective service roll-out throughout Sarawak.

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What can I earn as an Administration Officer

• Manage the procurement process, including sourcing suppliers, negotiating contracts, and ensuring timely delivery of goods and services.
• Maintain accurate records of purchases and inventory levels.
• Monitor and control procurement budgets.
• Prepare and issue invoices to clients in a timely manner.
• Track and follow up on outstanding invoices.
• Maintain accurate records of all financial transactions related to invoicing.
• Human Resources (HR):
• Maintain employee records and handle HR documentation.
• Support employee onboarding and orientation processes.
• Address employee inquiries and provide HR-related support.
• Payroll Management:
• Process payroll accurately and on time.
• Ensure compliance with all relevant payroll regulations and laws.
• Maintain payroll records and handle payroll related enquiries.

• Diploma in Business Administration, Human Resources, Finance, or a related field.
• Proven experience in an administrative role, preferably in procurement, invoicing, HR, or payroll.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with payroll software and HR management systems is a plus.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

The SPiNOFF Entrepreneurship Centre , is a center within Singapore Polytechnic (SP) focused on fostering innovation and entrepreneurship among SP students. We are seeking a proactive and detail-oriented Events and Administrative Officer to join our team on a contract basis. The successful candidate will play a key role in supporting administrative functions and coordinating logistics to ensure the smooth execution of entrepreneurship events and internal operations.

Responsibilities:-

1. Event Coordination : Support the planning and execution of entrepreneurship events and initiatives. This includes liaising with vendors, trainers, and participants; managing registrations; preparing event materials; handling logistics; and providing on-site support.
2. Process Alignment Support : Assist in aligning internal processes by drafting and updating Standard Operating Procedures (SOPs), particularly related to event operations. Help sync and consolidate various spreadsheets and documents used across the teams to ensure data consistency and accuracy.
3. Administrative Duties : Provide general administrative support, including minute-taking for committee meetings and ensure documentation is in order for programmes and projects.
4. Performany other tasks assigned to support the team and centre operations.

Requirements:-

• Minimum 1 year of experience in event management; fresh graduates with a positive, can-do attitude are welcome to apply.
• Strong communication and coordination skills.
• Experience working with youth or a willingness to engage with young entrepreneurs is a plus.
• A team player with an approachable and professional demeanour.

This is a 3-month contract position.

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.

Join to apply for the Admin Support - AM role at OCBC

Join to apply for the Admin Support - AM role at OCBC

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Who We Are

As Singapore’s longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires.

Who We Are

As Singapore’s longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires.

Today, we’re on a journey of transformation. Leveraging technology and creativity to become a future-ready learning organisation. But for all that change, our strategic ambition is consistently clear and bold, which is to be Asia’s leading financial services partner for a sustainable future.

We invite you to build the bank of the future. Innovate the way we deliver financial services. Work in friendly, supportive teams. Build lasting value in your community. Help people grow their assets, business, and investments. Take your learning as far as you can. Or simply enjoy a vibrant, future-ready career.

Your Opportunity Starts Here.

This is the broad job description of the job profile. Definitive job description should be reviewed and discussed between you and your manager. Admin Support Why Join As an Admin Support, you'll be the backbone of our team, providing seamless administrative support to ensure our operations run smoothly. You'll have the opportunity to work with various stakeholders, build strong relationships, and contribute to the success of OCBC. If you enjoy working behind the scenes and making a difference, this role is for you. How you succeed To excel in this role, you'll need to be highly organized, proactive, and able to prioritize tasks effectively. You'll work closely with our team to understand their needs, anticipate challenges, and provide timely support. Your attention to detail, excellent communication skills, and ability to maintain confidentiality will be essential in building trust with our stakeholders. What you do - Provide administrative support to our team, including preparing reports, managing calendars, and coordinating meetings - Manage and maintain accurate records, files, and databases - Develop and implement effective filing systems, both physical and digital - Coordinate travel arrangements, accommodation, and other logistical requirements - Handle incoming and outgoing mail, emails, and phone calls Who you are - A diploma or degree in Business Administration or a related field is desirable - At least 2 years of administrative experience, preferably in a financial institution - Excellent communication, organizational, and time management skills - Proficient in Microsoft Office, particularly Word, Excel, and Outlook - Discreet, reliable, and able to maintain confidentiality - A team player with a positive attitude and a willingness to learn Who we are As Singapore's longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires. Today, we're on a journey of transformation. Leveraging technology and creativity to become a future-ready learning organisation. But for all that change, our strategic ambition is consistently clear and bold, which is to be Asia's leading financial services partner for a sustainable future. We invite you to build the bank of the future. Innovate the way we deliver financial services. Work in friendly, supportive teams. Build lasting value in your community. Help people grow their assets, business, and investments. Take your learning as far as you can. Or simply enjoy a vibrant, future-ready career. Your Opportunity Starts Here. What we offer Competitive base salary. A suite of holistic, flexible benefits to suit every lifestyle. Community initiatives. Industry-leading learning and professional development opportunities. Equal opportunity. Fair employment. Selection based on ability and fit with our culture and values. Your wellbeing, growth and aspirations are every bit as cared for as the needs of our customers.

What We Offer

Competitive base salary. A suite of holistic, flexible benefits to suit every lifestyle. Community initiatives. Industry-leading learning and professional development opportunities. Your wellbeing, growth and aspirations are every bit as cared for as the needs of our customers.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Banking

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Job Duties & Responsibilities

• Manage full-cycle recruitment: job postings, candidate selection, reference checks, and employment contracts.
• Maintain employee records/p-file (both digital and physical) and ensure that all staff documentation are complete.
• Coordinate onboarding and offboarding processes
• Ensure compliance with labor laws and employment regulations.
• Support performance management and employee engagement initiatives.
• Handle employee relations and provide support on HR policies and procedures.
• Coordinate training sessions, orientations, meetings, travel arrangements, and company events.
• Serve as the first point of contact for communications.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• At least 2+ years of experience in HR and Admin roles
• Good command of English (written and spoken)
• Must be familiar with statutory regulations and possess sound knowledge of the employment act and best practices
• Proficiency in MS Office (Word/Excel/Outlook)
• Good administrative, documentation & communication skills
• Able to work independently and with good initiative
• Detail-oriented, people-focused, proactive and able to work under pressure.

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