241 Administrative Manager jobs in Malaysia

The University of Hong Kong

Apply now Ref.: 532741

Work type: Full-time

Department: School of Computing and Data Science (14700)

Categories: Executive / Technical / Support

Hong Kong

Senior Executive Assistant / Executive Assistant (at the rank of Clerk I/ II) in the School of Computing and Data Science (several posts) (Ref.:532741) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance).

To support the establishment and growth of the School of Computing and Data Science (CDS), we are looking to establish a team of highly motivated individuals who are eager to learn new skills in a balanced work culture and broaden their career prospects in Higher Education.

Applicants should possess a Bachelor’s degree, with at least 3-7 years' full-time administrative work experience. They should have a good command of written and spoken English and Chinese (including Putonghua), exceptional organizational and interpersonal skills, and proficiency in MS Office applications (including Word, Excel, and PowerPoint). They should also have a strong sense of responsibility, good problem-solving skills, and the ability to work under pressure. Proven experience in exposure to mainland industry engagement, particularly in Shanghai, is an advantage.

The appointees will be part of a dedicated administrative team to support the establishment and operational management of the new HKU CDS Shanghai Campus. They will provide well-rounded support in one or more of the following administrative areas: (1) student enrichment; (2) academic programme support; (3) human resources management; (4) finance and accounts ; and (5) external liaison and marketing.

Those with less experience may be considered for the post of Executive Assistant. Shortlisted candidates will be invited to attend an online written test and an interview.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online applications for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until August 20, 2025 , or until the posts are filled, whichever is earlier.

Advertised: Jul 29, 2025 (HK Time)

Applications close: Aug 20, 2025 (HK Time)

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Ref. Posting Title Department Closing Date 532741 Senior Executive Assistant / Executive Assistant School of Computing and Data Science (14700) Aug 20, 2025

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Position Summary

The Executive Assistant (EA) will provide high-level administrative and operational support to the Director, Southeast Asia, ensuring the efficient day-to-day management of tasks, meetings, communications, and regional initiatives. This role requires excellent organisation, discretion, professionalism, and the ability to manage multiple priorities across countries and time zones in a fast-paced logistics environment.

Position Summary

The Executive Assistant (EA) will provide high-level administrative and operational support to the Director, Southeast Asia, ensuring the efficient day-to-day management of tasks, meetings, communications, and regional initiatives. This role requires excellent organisation, discretion, professionalism, and the ability to manage multiple priorities across countries and time zones in a fast-paced logistics environment.

Key Responsibilities

• Executive Support
• Manage the Director’s complex calendar, including scheduling across multiple Southeast Asian countries and time zones.
• Coordinate all travel arrangements, including international flights, accommodation, visas, and detailed itineraries.
• Prepare and format reports, presentations, correspondence, and briefing materials.
• Act as the main point of contact for internal and external stakeholders engaging with the Director.
• Take meeting minutes, track action items, and follow up to ensure timely completion.
• Office & Administrative Management
• Maintain confidential and well-organised filing systems, both physical and electronic.
• Support the preparation of regional reports, dashboards, and performance tracking documents.
• Coordinate meetings, regional leadership events, and internal communications.
• Manage staff engagement initiatives across the region.
• Assist in onboarding and coordination with Southeast Asia offices and teams.
• Stakeholder & Regional Liaison
• Communicate with regional teams, clients, and external partners on behalf of the Director.
• Ensure seamless coordination and information flow between Southeast Asia offices and the broader Mondiale VGL network.
• Project & Initiative Support
• Assist in planning and tracking key Southeast Asia initiatives and strategic projects.
• Conduct basic research and analysis to support decision-making.
• Identify and recommend improvements in administrative processes and regional workflows.
  
  
  

• Diploma or Degree in Business Administration, Communications, or related field.
• At least 5 years of experience supporting senior executives, preferably in a multinational or regional role.
• Experience in logistics, freight forwarding, or supply chain is advantageous.
  
  
  

• Highly organised with excellent time management and attention to detail.
• Strong written and verbal communication skills in English.
• Professionalism, confidentiality, and the ability to build trust with senior stakeholders.
• Proficient in Microsoft Office Suite and digital collaboration tools (e.g. Teams, Zoom, SharePoint).
• Proactive, adaptable, and capable of managing multiple priorities with minimal supervision.
• Comfortable working in a regional role with cross-border coordination.
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Transportation, Logistics, Supply Chain and Storage

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We're Hiring: Executive Assistant!

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who can manage complex schedules, coordinate projects, and ensure seamless operations while maintaining the highest level of confidentiality and professionalism.

We're Hiring: Executive Assistant!

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who can manage complex schedules, coordinate projects, and ensure seamless operations while maintaining the highest level of confidentiality and professionalism.

Location: Kuala Lumpur, Malaysia

Work Mode: Flexible office & remote

Role: Executive Assistant

What You'll Do

Manage executive calendars and coordinate complex meeting schedules

Prepare reports, presentations, and correspondence

Serve as liaison between executives and internal/external stakeholders

️ Coordinate travel arrangements and expense management

Support project management and track deliverables

Handle confidential information with discretion

What We're Looking For

Minimum 4 years of executive assistant experience

Exceptional organizational and time management skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office Suite and project management tools

Ability to work independently and prioritize multiple tasks

Professional demeanor and high attention to detail

Consultant in-charge : Sarah Tan I

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries IT Services and IT Consulting

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Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

The Executive Assistant (EA) provides administrative support to Managing Director & Partner, Partner & Principal, taking full responsibility for maintaining their demanding schedules. The goal is to leverage the Managing Director & Partner, Partner & Principal’s time and to enable her/him to successfully serve BCG clients by being an integral member of the client service team.

Tasks will vary, depending on the Managing Director & Partner, Partner & Principal’s working styles and the existing workload. The duties described below make up a typical, but not necessarily complete, list.

In addition, the EA works is part of the wider Southeast Asia EA team setting, and each EA needs to coordinate and cooperate with other EAs to ensure that work is completed

Overall, the EA should work in support of the partner group, each other, the office, and BCG as a whole in a manner consistent with BCG's stated values.

YOU’RE GOOD AT

The duties and responsibilities are as follows but not limited to:

• Manage complex calendars, with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of Managing Director & Partner, Partner & Principal’s time, and provide timely reminders as necessary.

• Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or virtual).

• Documentation: organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files

• Organize travel arrangements; anticipate and coordinate travel and logistics needs.

• Prepare and submit timesheets and expenses for Managing Director & Partner (MDP) in accordance with company guidelines.

• Provide professional support to BCG visitors, assist with settling in requirements and greet as appropriate.

• Support business objectives under guidance by building working relationships with clients and client assistants to facilitate information flow and scheduling.

• Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.

• Receive, screen, and sort according to priority all incoming mail; respond promptly to inquiries as needed.

• Support case teams, internal committees, and practice area activities and information requests.

• Maintain highest levels of internal and external confidentiality.

• Provide general administrative support: typing, telephone support, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, maintaining marketing and any other databases as instructed from time to time.

• Provide back-up assistance to other EAs and Reception Desk as needed.

Please note that this position is not restricted to the responsibilities above and the job scope and responsibilities are subject to change.

What You'll Bring

• Ideally, minimum of 5 years of work experience gained in a professional services environment

• Preferred: Previous experience in supporting C-level executives, particularly CEOs.

• Able to multi-task in a fast-paced, deadline driven, service-oriented environment

• Secretarial diploma or equivalent in related fields

• Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative

• Demonstrate strong interpersonal skills – able to work effectively with all levels of staff

• Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics

• Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups

• Excellent oral and written communication skills in English

• Consistently handle situations with tact and patience, and able to work well under pressure

• Highly motivated, energetic and resourceful

• Strong customer service orientation – responds to customers’ needs with a sense of urgency, and with a “How can I help” mindset.

• Able to work beyond normal office hours (sometimes weekends) during peak periods

• Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, Powerpoint

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
BCG is an E - Verify Employer. Click here for more information on E-Verify.

We're Hiring: Executive Assistant!

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who can manage complex schedules, coordinate projects, and ensure seamless operations while maintaining the highest level of confidentiality and professionalism.

Location: Kuala Lumpur, Malaysia
Work Mode: Flexible office & remote
Role: Executive Assistant

What You'll Do:
Manage executive calendars and coordinate complex meeting schedules
Prepare reports, presentations, and correspondence
Serve as liaison between executives and internal/external stakeholders
️ Coordinate travel arrangements and expense management
Support project management and track deliverables
Handle confidential information with discretion

What We're Looking For:
Minimum 4 years of executive assistant experience
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and project management tools
Ability to work independently and prioritize multiple tasks
Professional demeanor and high attention to detail

Consultant in-charge : Sarah Tan I

We're Hiring: Executive Assistant!

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who can manage complex schedules, coordinate projects, and ensure seamless operations while maintaining the highest level of confidentiality and professionalism.

Location: Kuala Lumpur, Malaysia
Work Mode: Flexible office & remote
Role: Executive Assistant

What You'll Do:
Manage executive calendars and coordinate complex meeting schedules
Prepare reports, presentations, and correspondence
Serve as liaison between executives and internal/external stakeholders
️ Coordinate travel arrangements and expense management
Support project management and track deliverables
Handle confidential information with discretion

What We're Looking For:
Minimum 4 years of executive assistant experience
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and project management tools
Ability to work independently and prioritize multiple tasks
Professional demeanor and high attention to detail

Consultant in-charge : Sarah Tan I

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At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Technology, Talent Team, Brand Marketing and Communications, Business Development and Risk Management.

The opportunity

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Your key responsibilities

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors.
• Maintain mailing list eg. for sending out greeting cards
• Handle department’s leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing room’s files
• You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Skills and attribute to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

To qualify for the role you must have

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 3-5 years of work experience in the related field

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience,where you’ll be rewarded for your individual and team performance. We are committed tobeingan inclusive employer and are happy to consider flexible working arrangements(FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

Provider

Description

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Role Purpose

The Executive Assistant will provide high level executive support including variety of overall administrative duties for the CEO to ensure smooth day-to-day office operations. Coordinate complex scheduling and extensive calendar management, as well as flow of information. Maintain professionalism and strict confidentiality with all materials and exercise discretion in sharing information. To coordinate tasks and projects as well as liaise with internal and external stakeholders related to CEO’s Office. Manage special projects for the CEO and any other tasks as required.

Key Accountability

• Handle scheduling, travel arrangements, filing, preparation & compilation of reports & presentation materials, coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritizing schedules based on urgency, importance, and relevance.
• Manage all administrative and financial admin tasks for CEO’s Office. To prepare draft reports and letters on behalf of the CEO, preparing briefing notes and summaries of key documents, as needed.
• Capture minutes / action items of meetings and follow-up with the relevant parties on the action plan.
• Review, sort and categorize all incoming information / documents / emails / calls as required.
• Support the oversight of key business initiatives and follow through/ implementation.
• Consolidate and review all management reporting prior to CEO’s approval and follow through on the action items. Verify and ensure details in all documents are complete and available prior to CEO’s approval to maintain efficiency and quick turnaround
• Keep abreast of CEO’s immediate and long-term commitments and plans; identify conflicts, flags problems for intervention and corrective actions as appropriate.
• Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
• Monitor & ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
• Manage drivers and assist in any other matters and support as required

Qualification & Experience

• Degree in Business Administration or any other related field
• Minimum 5 years of relevant experience
• Preferably experience in the related field of Executive Assistant to C Suite Executives
• Knowledge in digital and computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Teams, Workflow Management etc
• Preferably from Insurance or financial institution Industry
• Experience in organize events and sales engagement activities
• Ability to speak Mandarin/Cantonese will be an added advantage
  
  
  

Personality Traits

• Ability to exhibit sound judgment with the ability to prioritize and make decisions
• Ability to interact collaboratively and with professionalism with different levels of stakeholders
• Detail – oriented with excellent verbal and written communication skills
• Excellent organization and time-management skills
• Proactive and anticipatory, able to think ahead and plan accordingly

At Zurich we are proud of our culture. We are passionate about Diversity and Inclusion. We want you to bring your whole self to work we have a diverse mix of customers, and we want our employee base to reflect that.

Our diversity and inclusion initiatives are creating an environment where everyone feels welcome regardless of protected characteristics.

With the above in mind, we accept applications from everyone regardless of your background, beliefs, or culture.

We are committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities. Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity.

So, make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us.

You are the heart & soul of Zurich!

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right? We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step. We’re proud to have earned Great Place To Work Certification. Our company culture is our top priority! #GPTWcertified

Let’s continue to grow together!

Location(s): MY - Kuala Lumpur
Schedule: Full Time
Recruiter name: Jesreena Kaur