261 Administrative Executive jobs in Malaysia

This job is all about keeping the office running smoothly! You’ll greet visitors, manage schedules, and handle supplies. You might like this job because it’s perfect for someone who enjoys multitasking and helping others stay organized.

• Responsible for managing and coordinating daily administrative tasks to ensure the efficient operation of the office.
• Greet visitors and answer phone inquiries, providing necessary information and support.
• Organize and arrange meetings, travel, and other daily activities.
• Maintain and manage office equipment, as well as procurement and inventory of office supplies.
• Assist in handling documents, organizing, archiving, and managing files.
• Coordinate communication and collaboration between departments to ensure smooth information flow.
• Complete other administrative support tasks assigned by superiors.

• Bachelor's degree or higher, preferably in administrative management, secretarial studies, or related fields.
• Preferred someone with at least 3 years of working experience in related companies or contractor companies
• Strong communication, organizational, and teamwork skills.
• Proficient in using Microsoft Office software.
• Detail-oriented, responsible, and able to handle multiple tasks.
• Good time management and problem-solving skills.

Direct message the job poster from Heroes Financial Planning Network

About Us

Heroes Financial Planning Network, part of Great Eastern, is committed to delivering exceptional service and creating meaningful careers. We’re seeking a detail-oriented and proactive Admin Executive to support our operations and ensure smooth day-to-day functions.

Key Responsibilities

• Prepare and maintain customer accounts, ensuring accurate and up-to-date records.
• Prepare regular reports on administrative activities, client interactions, and other relevant metrics.
• Process customer insurance claims, providing necessary documents and information.
• Handle daily administrative tasks and maintain documentation.
• Organize and manage files, data entry, and maintain office records.
• Support agents and team members in operations.
• Ensure confidentiality and professionalism in all tasks.
• Training provided
• Performance-based incentives & bonuses
• Positive, collaborative team culture

Requirements

• Minimum SPM/Diploma or equivalent.
• Fresh graduates are encouraged to apply.
• Good communication and organizational skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Drop your CV here

Send your CV & Cover Letter via WhatsApp to +6012-276 6095 .

• Seniority level Entry level

• Employment type Full-time

• Job function Business Development and Sales
• Industries Insurance

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Get notified about new Administrative Executive jobs in Puchong, Selangor, Malaysia .

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Petaling Jaya, Selangor, Malaysia 6 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Petaling Jaya, Selangor, Malaysia 20 hours ago

Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Petaling Jaya, Selangor, Malaysia 2 days ago

Subang Jaya, Selangor, Malaysia 7 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Petaling Jaya, Selangor, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

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Are you a highly organized and proactive individual with a knack for seamless operations and strong communication skills? We're seeking a dedicated Operations & Sales Support Executive to play a crucial role in our growing team, ensuring smooth administrative processes and supporting our merchant acquisition efforts.

You'll be the backbone of our daily operations, ensuring everything runs efficiently.

• Communication Hub: Manage all incoming and outgoing correspondence, including drafting and replying to emails and formal letters, ensuring timely and professional communication.
• Scheduling & Coordination: Efficiently set up and manage appointments, meetings, and calls with colleagues, clients, and partners, handling invites and schedules.
• Financial Administration: Oversee and manage bills, invoices, and petty cash, ensuring accurate record-keeping and timely payments for utilities, parking, and other expenses.
• Data Steward: Organize and maintain both electronic and physical data files, ensuring data accuracy, security, and confidentiality through precise entry, analysis, and reporting.
• Logistics Coordination: Oversee the labeling and packing process, ensuring products are accurately identified and safely prepared for distribution. This includes:
  • Labeling: Applying correct labels with product names, barcodes, batch numbers, and regulatory information.
  • Packing: Selecting appropriate materials and carefully packing products for protection during transit.
  • Quality Control: Conducting pre-packing checks to ensure product quality, integrity, and accurate labeling.
  • Documentation: Maintaining meticulous records of the labeling and packing process for traceability.
  • Storage Liaison: Ensuring products are stored under proper conditions for quality preservation.

You'll play a key role in supporting our sales growth by facilitating merchant onboarding and providing essential sales-related administrative support.

• Invoice & Receipt Management: Generate and issue accurate invoices for sales and services, and promptly provide receipts to merchants upon payment, maintaining transparency and accountability.
• Market Research & Lead Generation Support:
  • Assist in understanding our target audience and identifying potential industries and businesses.
  • Support lead generation strategies through research for networking events, cold outreach, and referral programs.
• Lead Qualification & Nurturing: Help qualify leads based on set criteria and assist in maintaining regular communication to nurture relationships.
• CRM Management: Utilize CRM software to organize and track lead information, interactions, and follow-up tasks.
• Feedback Loop: Contribute to gathering feedback to refine lead generation strategies and improve campaign effectiveness.

• Highly Organized: Proven ability to manage multiple tasks, prioritize effectively, and maintain meticulous records.
• Excellent Communicator: Strong written and verbal communication skills for effective email, letter, and internal communication.
• Proactive & Resourceful: Takes initiative and can troubleshoot issues independently.
• Detail-Oriented: Pays close attention to accuracy in all administrative and documentation tasks.
• Tech-Savvy: Comfortable with office software, CRM systems, and general data management.
• Team Player: Able to collaborate effectively within a fast-paced environment.

If you're ready to make an impact and grow with a dynamic team, we encourage you to apply!

This job is for an Administrative Coordinator at a swimming program. You might like this job because you get to organize classes, manage schedules, and ensure a great experience for students and parents in sports programs.

RM 2000 - RM 4500

The Swimming Coordinator plays a crucial role in ensuring the smooth operation of swimming programs. They are responsible for coordinating classes, managing schedules, supervising coaches, and ensuring a high-quality experience for students and parents. The ideal candidate will have excellent organizational, communication, and problem-solving skills, along with a strong background in sports or class management.

• Develop and manage schedules for swimming lessons, ensuring optimal allocation of resources and facilities.
• Coordinate with coaches and instructors to assign classes and monitor attendance.
• Oversee the organization of events such as swim meets, assessments, and seasonal programs.

• Recruit, train, and evaluate swim coaches and instructors, ensuring adherence to academy standards.
• Provide ongoing guidance and support to coaches, addressing any performance or scheduling issues.
• Ensure compliance with safety protocols and certifications among coaching staff.

• Act as the main point of contact for parents, students, and coaches for inquiries or concerns.
• Handle class registrations, cancellations, and rescheduling in a timely and efficient manner.
• Communicate important updates, announcements, or program changes to stakeholders.

• Ensure all programs adhere to safety standards and regulations.
• Conduct routine checks on pool facilities and equipment to ensure they meet safety standards.
• Develop and implement emergency response procedures.

• Maintain accurate records of class schedules, student progress, and staff certifications.
• Monitor and manage program budgets, supplies, and equipment needs.
• Collaborate with management on marketing and promotional strategies to increase enrollment.

• Customer Relationship Management
• Problem Solving
• Quality Control
• Sports Management
• Administrative Functions
• Business Administration
• Sports Marketing
• Administrative Support
• Customer Service
• Customer Support

We prioritize building relationships among coaches and students, promoting collaboration and mutual support. Our culture is centered on excellence, inclusivity, and continuous improvement, ensuring that coaches provide high-quality swimming education.

Competitive salary with performance-based bonuses, EPF, SOCSO, EIS, paid time off including sick leave, public holidays, and vacation days.

Opportunities for professional development and training. Potential for career growth within the academy's expanding operations.

All confirmed full-time employees are covered by accident private insurance on top of SOCSO and EIS.

All confirmed employees are provided additional learning experiences and opportunities for micro-credentials sponsored by the company.

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Genting Malaysia is a leading multinational conglomerate that is principally involved in the leisure and hospitality business, covering theme parks, casinos, hotels, seaside resorts and entertainment venues in Malaysia, the UK, and the US. It is one of the largest listed companies in Malaysia.

With decades of experience and milestones, Genting Malaysia celebrates its 60 Years Diamond Jubilee in 2025, stamping its mark as a leading tourism and entertainment hub with award-winning properties and world-class attractions such as Genting SkyWorlds Theme Park, Skytropolis Indoor Theme Park, Crockfords, and more. Even with all these accolades, Genting Malaysia is constantly expanding and making big waves in the hospitality industry.

If you are searching for a dynamic career full of exciting growth opportunities; look no further and join us today!

Key Responsibilities

• Providing full range of secretarial and administrative support for HOD.
• Handling day-to-day administration work and assist HOD in implementing department policies and procedures.
• Assisting and supporting all executives in the department in their daily administrative work.
• Organising and maintaining department files and records.
• Scheduling internal and external meeting and appointments and organise meeting rooms.
• Arranging meetings for HOD with Government agencies, Ministries and Royalties.
• Screening telephone calls, email correspondence, enquiries and requests and handling them when appropriate/channeling them to the relevant executives.
• Assisting in upkeeping/monitoring maintenance and service of equipment of the department.
• Overseeing purchase and upkeep of stationery supplies - ordering new supplies whenever required via Ariba for the department.
• Sourcing for suppliers and materials as and when required.
• Coordinate distribution of annual festive gifts/hampers & calendars.
• Arranging for flowers/ fruit baskets/ wreaths as and when required.
• Handling reservations of restaurants, hotels accommodation and travel arrangement as and when required.
• Attending to courier, postal, fax, banking and relevant administrative issues.
• Prepare departmental reports, budget and other compliance submissions.
• Assist in creative work for e-invitation, poster and other materials

Requirements

• Candidate must possess at least Bachelor's Degree Business Studies/Administration/Management or equivalent.
• Minimum 2 years’ experience in related field.
• Detailed oriented with good communication skills.
• Ability to structure and develop presentation slide within tight timeline.
• Well verse with power point, excel and other designing tools are added advantage.

Be part of an exciting history-in-the-making, help shape the future with us. This is a golden opportunity for you to establish a strong foundation for a great career within the company.Apply now!

• Account Management, Client Relationship Management, and Customer Satisfaction skills
• Market Research and Report Preparation skills
• Strong communication and interpersonal skills
• Ability to meet sales targets and work efficiently with other departments
• Experience in the furniture or construction industry is a plus
• Bachelor’s degree in Business Administration, Marketing, or related field

This job is for an Administrative Executive in Klang, where you'll keep things running smoothly for the operations team. You might like this job because you enjoy organization and communication while supporting a dynamic team.

We are looking for a detail-oriented and proactive Administrative Executive to support our operations team. This role involves managing daily administrative tasks to ensure smooth and efficient internal processes.

Key Responsibilities:

1. Provide day-to-day administrative support to the operations team, including data entry and document filing.
2. Maintain and organize both physical and digital records for easy access and retrieval.
3. Prepare basic reports, documents, and summaries as requested by the operations team.
4. Facilitate internal communication across departments to support operational efficiency.
5. Liaise with international suppliers to consolidate order confirmations and track shipment status.
6. Handle sensitive information and documents with the highest level of confidentiality.
7. Perform general clerical duties such as photocopying, scanning, and filing.
8. Prioritize tasks effectively and assist with ad hoc administrative requests as needed.

• Education: SPM, STPM, A-Level, Diploma
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Communication: Good command of Mandarin and English
• Attention to Detail: Strong attention to detail to ensure data accuracy
• Organizational Skills: Ability to manage and maintain large volumes of data efficiently
• Communication: Effective verbal and written communication skills
• Experience: No prior experience required; fresh graduates are encouraged to apply

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Responsibilities

• To manage the administrative functions including order handling, shipments, deliveries, inventory control, payment collection, customer service, maintain other filing systems and generating of related documents.
• Preparation of quotation, tender and service contract proposals and ensure that submission will be on a timely basis.
• Organizing, coordinating, producing and maintaining the correspondence, reports and independently and to ensure accuracy and confidentiality.
• To ensure smooth workflow for day-to-day administration of assigned division and its records system.
• To support the department personnel e.g. traveling arrangements, monthly schedule appointment and etc as when needed.
• Responsible for all correspondences eg. e-mails, letters and and ensure that all are professionally prepared and systematically file /maintain in timely manner.
• Responsible for taking and preparing minutes for all relevant meetings.
• Any other duties as assigned.
  
  

• At least Degree in Business Administration or any related study field.
• At least 3 years of relevant working experience. Working experience in Sales/ Service operations is added advantage.
• In depth knowledge of Microsoft office application software.
• Outstanding command in English, both verbal and written.
• Ability to work with minimum supervision coupled with strong integrity skill and negotiation skills.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Business Development and Sales
• Industries Hospitals and Health Care

Referrals increase your chances of interviewing at ABEX Medical System Sdn Bhd by 2x

Get notified about new Administrative Executive jobs in Shah Alam, Selangor, Malaysia .

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kota Damansara, Selangor, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 1 day ago

Petaling Jaya, Selangor, Malaysia MYR2,800 - MYR3,500 1 month ago

Petaling Jaya, Selangor, Malaysia 2 days ago

Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

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At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Join our Core Business Services (CBS) team and you will help support important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources, methodologies and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge/Research and Risk Management.

With a wide choice of experience offerings, you could develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

The opportunity

The Finance Administrative Executive is a key finance role focusing in providing finance support across EY internal client account team and management. You will collaborate with key stakeholders and other Core Business Service functions to ensure effective and consistent finance support rendered to the assigned Service Lines.

Your key responsibilities

• Assist in managing day-to-day finance and accounting activities
• Manage Accounts Receivable, Accounts Payable, Billings and Credit/Debit Note
• Perform bank reconciliation and ensure all banking matters are handled accurately and promptly in compliance to all related regulations, policies and guidelines
• Prepare cheque/TT/online payments and maintain petty cash, cheque and financial documents
• Ensure payments of invoices and other finance expenses are processed accordingly
• Raise journal and ensure timely closing of monthly activities
• Prepare Sales and Services Tax (“SST”) returns, be the liaison person for SST issues
• Ensure proper filing and maintenance of Finance documents
• Assist in other general administrative work or ad-hoc tasks assigned by management team
• Effectively engage with internal clients to deliver continuous service improvement
• Build strong key stakeholder relationship and stay connected with the business and functional experts

Skills and attributes for success

• Strong analytical and problem-solving skills
• Strong drive to excel professionally, and to guide and motivate others
• Dedicated, innovative, resourceful, analytical and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment
• Proficiency in MS office applications
• Competent with Finance operations experience

To qualify for the role you must have

• A graduate in Business Administration, Accountancy, Finance or related courses
• Minimum 3 years of experience in finance related experience professional services environment

Ideally, you’ll also have

• Experience in internal client serving role in a professional services organization is desirable
• Experience in management accounting
• Familiarity with SAP
• Strong interpersonal and influencing skills
• Excellent written and oral communication skills

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience,where you’ll be rewarded for your individual and team performance. We are committed tobeingan inclusive employer and are happy to consider flexible working arrangements(FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.