185 Administrative Assistant jobs in Malaysia

Provide general administrative and clerical support to ensure efficient operation of the office. This role is ideal for someone who is organized, reliable, and able to work independently with attention to detail.

Perform general administrative duties, including data entry, filing, scanning, and photocopying.

Manage incoming calls, emails, and correspondence.

Prepare and maintain documents, reports, and records.

Assist with scheduling meetings, appointments, and office activities.

Support accounts and invoicing processes where required.

Liaise with vendors, customers, and staff as needed.

Maintain office supplies and monitor inventory.

Ensure proper record-keeping and confidentiality of sensitive information.

Other tasks as assigned by management.

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Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the limits of innovation to make great products that create value and improve people's lives. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities.

Principle Accountabilities:

• Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or non-routine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.
• Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.
• Conducts research, and compiles and types statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.
• Operates a personal computer and uses appropriate software packages as needed.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
• Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.
• Prepares reports and presentations as required. May prepare material for board meetings.
• May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification.
• May maintain time and attendance records for the department's personnel.
• May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.
• May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs.
• May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.
• May assist in the planning and execution of logistics for company meetings, special events, and other promotional events.
• May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services.
• May collect and prepare information for use in discussion/meetings of executive staff and outside individuals
• Site
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Appliances, Electrical, and Electronics Manufacturing

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Get notified about new Administrative Assistant jobs in Kulai, Johore, Malaysia .

Senai, Johore, Malaysia MYR3,500.00-MYR6,000.00 3 hours ago

Johor Baharu, Johore, Malaysia MYR1,800.00-MYR2,000.00 1 month ago

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6 days ago Be among the first 25 applicants

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This range is provided by VR Solution Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibilities

1. General Administrative Support

• Maintain company records, filing systems, and documentation.
• Assist in drafting and preparing official correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and letters.
• Provide administrative support to senior management and other departments as needed.

• Liaise with the Mall Management Team for collaborations.
• Assist pre-launch inquiries before new product launches.
• Organize and coordinate promotional events, product launches, and roadshows.
• Build and maintain good relationships with external partners, vendors, and stakeholders.

• Collaborate with the sales team to develop sales collateral and promotional materials.

• Provide support for lead generation and customer acquisition efforts.
• Assist the sales team with administrative tasks, including proposal preparation and customer follow-ups.
• Maintain and update customer databases and sales records.

• Assist in invoice processing, payment follow-ups, and petty cash management.
• Coordinate with finance and accounts teams on budget tracking and expense reporting.
• Ensure timely submission of financial claims and reimbursements.

• Support special projects and company initiatives as needed.
• Assist in ad-hoc administrative tasks assigned by management.

• Minimum SPM
• Minimum 3-5 years of experience in an admin executive role (with at least 2 years in the same company)
• Strong communication skills in English, Bahasa Malaysia, and Mandarin.
• Ability to work independently with minimal supervision while staying proactive and detail-oriented.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong time management skills and ability to handle multiple tasks efficiently.

• EPF, SOCSO, EIS, PCB Contributions
• Annual Leave
• Medical Leave
• Medical Claim
• Selangor Public Holiday closed
• Annual Increment
• Annual Performance Bonus
• Career advancement opportunities to managerial roles.
• 5 Working Days (Monday - Friday)
• Company Trip.

• Salary will be based on the candidate's skills, work experience, and ability to work independently.

• Entry level

• Full-time

• Administrative

• Security and Investigations

CRIF Federal Territory of Kuala Lumpur, Malaysia

CRIF Federal Territory of Kuala Lumpur, Malaysia

COMPANY DESCRIPTION

About CRIF

CRIF is a global leader in credit bureau, business information, and credit risk solutions. We elevate businesses to the next level with an expert blend of data and analytics. Through data-driven insights, we empower businesses to make confident, sustainable decisions across the credit lifecycle, while mitigating risk and fuelling growth.

Headquartered in Itay with more than 6,000 professionals worldwide, we operate in 39 countries across four continents. We have a strong presence in Asia with regional headquarters in Hong Kong SAR and Singapore, as well as offices in key cities including, Dushanbe, Hanoi, Ho Chi Minh City, Jakarta, Kaohsiung, Kuala Lumpur, Manila, Shanghai, Shenzhen, Taipei, Taichung, Tashkent, Tokyo and Zhongli.

Job Description:

1. Serve as the Primary HR Contact for CRIF Malaysia

Act as the main point of contact for all HR and administrative matters in the Malaysia office, ensuring alignment with company policies and facilitating smooth communication between local employees and regional HR teams.

2. Oversee End-to-End Onboarding and Offboarding Processes

Manage all aspects of onboarding for new hires and offboarding for exiting employees, including preparation of equipment (e.g., laptops, access cards), orientation sessions, and system access setup or revocation to ensure a seamless transition.

3. Coordinate Cross-Border HR Operations

Liaise closely with the HR team in the Philippines to align on all HR-related concerns affecting the Malaysia office, including policy implementation, employee relations, payroll coordination, and compliance with regional standards.

4. Facilitate Employee Engagement Initiatives

Plan, organize, and support employee engagement programs and team-building activities tailored for the Malaysia office to boost morale, enhance workplace culture, and promote employee satisfaction and retention.

5. Manage HR Budget and Expense Reporting

Monitor, reconcile, and report expenses related to HR operations and additional budgets, ensuring accuracy, cost-efficiency, and timely submission to relevant stakeholders for review and approval.

Office Admin / IT Support:

1. Finance & Office Management

• Monitor vendor invoices and coordinate payments.

• Maintain petty cash records and ensure proper documentation.

• Handle procurement and replenishment of office supplies and utilities.

2. Employee Onboarding & Offboarding

• Coordinate new employee onboarding by preparing necessary documents and arranging equipment.

• Receive and store company laptops and equipment upon delivery.

• Collect and securely store laptops and equipment from departing employees.

3. IT Support Coordination

• Act as the local point of contact for IT equipment logistics.

• Assist in initial laptop setup by connecting devices to the office network and ensuring remote access is possible for the IT support team from remote.

• Facilitate communication between staff and the IT team for troubleshooting and technical support. (Note: Technical issues will be handled remotely by designated IT personnel.)

4. Administrative Support & Documentation

• Maintain and organize company agreements (e.g., customer subscriptions, vendor contracts, ITC documents).

• Support internal teams (HR, IT, CS) in resolving system or process issues.

• Assist in preparing documents for internal audits, management approvals, and vendor compliance.

• Support vendor registration processes and account reactivations as needed.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Psychology or a related field
• Minimum 3 years of relevant HR experience, preferably in a multi-country setup
• Prior experience supporting HR operations in Malaysia is required
• Exposure to cross border HR coordination and payroll processes is an advantage
• Proficient in MS Office
• Good understanding of Malaysian labor laws and HR compliance requirements
• Strong written and verbal communication skills in English
• Ability to work independently while effectively collaborating with regional teams
• Culturally sensitive, with the ability to build trust and rapport across diverse teams
• Excellent attention to detail, multitasking ability, and a proactive approach to problem solving
• Capable of managing confidential information with discretion and professionalism
• High level of initiative and ownership
• Passion for employee engagement and fostering a positive work environment

• Seniority level Associate

• Employment type Full-time

• Job function Human Resources
• Industries IT Services and IT Consulting and Information Services

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• Maintain, control, and update ISO master documents (ISO 9001:2015, ISO 14001:2015, ISO 45001:2015).
• Manage and monitor the overall production system and planning in line with customer sales requirements.
• Oversee stock levels of finished goods, raw materials, and packing materials.
• Update and maintain daily records including stock movement, production, and delivery reports.
• Coordinate daily delivery logistics and ensure timely dispatches.
• Manage petty cash and related financial documentation.
• Assist in resolving foreign workersâ matters (e.g., work permits, accommodations, labor coordination).
• Handle housekeeping and maintenance for the office and employeesâ hostel.
• Investigate and resolve customer complaints related to delivery and service issues.
• Undertake additional assignments as directed by the superior.
  
  

• Diploma in Business/Admin/HR or related field
• Min. 1 year experience in factory admin/operations
• Good in Malay & English (spoken & written)
• Proficient in MS Office
• Familiar with ISO 9001 & ISO 14001
  
  

Employment Tipe: Full Time

JOB SCOPE / DESCRIPTION:

As an Administrative Assistant at Qualitek (M) Solution Sdn Bhd, you will play a vital rolein supporting the management team and ensuring that the day-to-day operations runsmoothly and efficiently.

Your responsibilities will include:

- Office Management: Oversee the daily administrative operations, includingmanaging office supplies, coordinating meetings, and ensure a tidy and orderly workarea.

- Documentation: Handle all documentation, including preparing, organizing, andmaintaining physical and digital records, reports, and correspondence.

- Communication: Serve as the main contact person for internal and external contact.Answer phone calls, respond to emails, and liaise with clients and suppliers.

- Data Entry & Reporting: Perform data entry tasks, update records, and generatereports as the management requires.

- Scheduling: Manage calendars, schedule appointments, and coordinate meetingsand events.

- Support Services: Provide general administrative support to the team, includingpreparing material for presentations, reports, and any other tasks as needed.

- Customer Service: To attend to visitors and facilitate in answering any queries fromcustomers or visitors.

REQUIREMENTS:

- Minimum Diploma in Office Administration / Business Administration or related fieldis preferred.

- Proven experience as an administrative assistant or in a similar role.

- Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment.

- Excellent organizational and multitasking skills.

- Strong verbal and written communication skills in English and Bahasa Malaysia.

- Ability to work independently and as part of a team.

Join us at Qualitek (M) Solution Sdn Bhd and be part of a dynamic and growing team!

Join to apply for the Administrative Assistant role at Alvarez & Marsal

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About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters.

How You Will Contribute

• Executive Calendar Management: Proactively manage and optimize the calendars of our Managing Directors, ensuring efficient scheduling and prioritization of appointments.
• Comprehensive Travel Coordination: Manage all travel arrangements, including visa applications, flight bookings, and accommodation reservations, adhering to current travel policies and protocols.
• Meeting and Event Coordination: Seamlessly organize and coordinate internal and external meetings, both on-site and virtually, ensuring smooth execution and effective communication.
• Expense Management: Accurately and promptly process expense claims through the company's system, maintaining meticulous records and ensuring timely submission.
• Contact Database Management: Develop and maintain a comprehensive contact database for our Managing Directors, including accurate scanning and entry of business card details and regular updates.
• Regional Executive Assistant Collaboration: Collaborate effectively with Executive Assistants across the region, providing mutual support and ensuring seamless coverage during periods of absence.
• General Office Administration: Manage day-to-day office administrative tasks, including processing incoming and outgoing mail and parcels, coordinating courier services, and handling dispatch arrangements.
• Ad Hoc Administrative Support for Projects: Provide flexible and responsive administrative support as required and participate in projects and events, contributing to the overall efficiency and effectiveness of the team.
  
  
  

• Diploma qualification with a minimum of three (3) years of proven experience in a similar executive support role.
• Demonstrated ability to be meticulous, independent, and adept at multitasking, with exceptional organizational and time-management skills.
• A collaborative team player with a proactive, "can-do" attitude and a strong commitment to achieving results.
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Business Consulting and Services

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1. Provide sales support functions to the Sales Team.
2. Attend to customer calls and enquiries.
3. Coordinate with the operations department to support sales activities.

• Minimum SPM or equivalent.
• School leavers or fresh graduates are encouraged to apply as training will be provided.

• Computer literate.
• Proficient in English, Bahasa Malaysia, and Mandarin.
• Good interpersonal, communication, and negotiation skills.

• Medical benefits.
• Dental benefits.
• Group insurance coverage.
• Team building activities.

Join to apply for the Administrative Assistant role at Dxclusive (M) Sdn Bhd

Join to apply for the Administrative Assistant role at Dxclusive (M) Sdn Bhd

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This range is provided by Dxclusive (M) Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibility

• Provide comprehensive administrative support to ensure efficient office operations, including managing correspondence, handling phone calls, and greeting visitors with a professional and welcoming demeanor.
• Maintain and organize physical and digital filing systems, ensuring accurate record-keeping and easy retrieval of information for all departments within Dxclusive.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff, including booking venues, preparing agendas, and managing logistics to ensure smooth execution.
• Assist in the preparation of reports, presentations, and other documents using Microsoft Office Suite, ensuring accuracy, clarity, and adherence to company branding guidelines.
• Manage office supplies inventory, placing orders as needed and ensuring cost-effective procurement to maintain adequate stock levels and minimize disruptions to daily operations.
• Support the HR department with administrative tasks such as onboarding new employees, maintaining employee records, and assisting with recruitment activities, ensuring compliance with company policies and procedures.
• Assist in the planning and execution of company events and activities, coordinating logistics, managing vendor relationships, and ensuring a seamless and engaging experience for all participants, contributing to a positive company culture.
  
  

• High school, diploma; additional qualifications as an Office Administrator or Secretary are a plus
• Possess 1 - 2 years of working experience in the related field is required for this position.
• Knowledge of office management systems and procedures
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Possess positive working attitude, independent and able to work in a fast pace and dynamic environment.
• Must be computer literate with good working knowledge of computer skills and ability to use Microsoft Office
• Attention to Detail
• Possess own transport.
• Able to start immediately or with short notice period.
  
  

• 5 days work
• EPF, Socso & EIS
• Annual Bonus
• Commission and Incentive

• Seniority level Entry level

• Employment type Full-time

• Job function Marketing
• Industries Events Services

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