314 Accounting Office Assistant jobs in Malaysia

COMPANY DESCRIPTION

The Salvation Army in Malaysia is in the business of changing lives. Since 1938, we have been serving the underprivileged community in Malaysia without discrimination.

Today, The Salvation Army in Malaysia has a comprehensive network of social services to meet a wide range of needs in our community. We provide residential homes for children and the elderly, hostels, family support services, daycares, tuition centres, a refugee help centre and emergency relief services in times of crisis.

Website:

The Salvation Army Malaysia is seeking a proactive and detail-oriented Administrative Assistant to support the smooth operation of our Centre. This role offers the opportunity to contribute to both administrative excellence and meaningful community work. Qualified candidates may be considered for the role of Administrative Executive depending on experience and suitability.

• Process and key into the system all quotations, invoices, and payments to vendors.
• Process and key into the system utility bills, staff reimbursements, petty cash transactions, and receipts.
• Ensure accurate petty cash imprest balance is maintained at all times.
• Process monthly invoices accurately and in a timely manner.
• Assist in preparing financial reports, including Income & Expenditure (I&E), Aging Reports, and bank reconciliations/statements.
• Ensure proper filing and documentation for internal audit, external audit, and compliance requirements (e.g., LHDN, JKM).
• Liaise with the Finance Department on accounts-related matters.
• Ensure all financial processes are carried out according to the organisation’s policies and procedures.
• Comply with e-invoicing requirements and adhere to the organisation’s monthly finance reporting deadlines.
• Prepare and submit TSAMM proposals, and manage procurement processes in compliance with organisational guidelines

• Assisting end-to-end recruitment processes, including candidate screening, interview coordination, and onboarding.
• Maintain accurate job descriptions, HR files, and staff records.
• Track employee attendance, leave, and payroll data to ensure timely and accurate submissions.
• Process staff medical claims and maintain training and performance records.
• Assisting in staff transfers, promotions, terminations, and assist in addressing disciplinary matters in coordination with Centre Head.
• Communicate HR updates to employees and collaborate with the Regional HR Department.

• Support the Centre Head and RHQ Property Department on property-related matters, including maintenance and service contracts.
• Liaise with contractors, suppliers, and government agencies to ensure facilities are maintained in good order.
• Manage tenancy agreements and ensure compliance with renewal terms and statutory requirements.
• Maintain accurate records of all property documentation and transactions.

• Serve as the first point of contact for calls, visitors, and donors, providing professional and courteous service.
• Draft and handle routine correspondence, internal memos, and communications.
• Maintain updated records for volunteers and donors and coordinate related appointments.
• Prepare meeting agendas, take accurate minutes, and assist in monthly report submissions.
• Maintain a secure and efficient filing system to ensure data confidentiality and easy retrieval.
• Actively support fundraising events, outreach efforts, and community programs.
• Provide administrative backup and continuity in the absence of the Centre Head.
• Carry out any additional duties as assigned by the Line Manager.

• Minimum Diploma in Business Administration, HR, or any other field
• 1–2 years of relevant admin experience (fresh grads are also encouraged to apply)
• Good communication skills in English and Bahasa Malaysia
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Organized, reliable, and able to handle sensitive information with integrity.

Overview

The Administrative Assistant provides essential support to the business unit by managing stamping processes, coordinating payments, maintaining accurate records, and assisting with administrative tasks related to training and compliance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Manage the end-to-end stamping process for all service agreements, ensuring accuracy and compliance with regulatory requirements
• Coordinate with Finance to process and monitor stamping-related payments in a timely manner
• Provide administrative support for training activities, including scheduling, logistics, and record management
• Assist with general administrative tasks, including KYC documentation and preparation of payment vouchers
• Maintain a systematic and organised filing system to facilitate efficient record retrieval
• Undertake clerical and administrative duties as required to support the unit’s operations, including ad-hoc tasks assigned by management

Experience & Education:

• Minimum Certificate/Diploma in a relevant field is an advantage
• Fresh graduates are encouraged to apply

• Proficient in Microsoft Office applications
• Able to manage multiple tasks and meet deadlines efficiently
• Meticulous with high attention to detail, particularly in tasks involving payments and data accuracy
• Good command of written and spoken English

Thank you for your application. We will review your application and reach out to you as soon as you have been shortlisted for an interview. Due to the massive applications we received, only shortlisted candidates will be contacted. Thank you.

For more job opportunities, please visit our BDO Careers Page:

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• Manage filing systems, correspondence, and office supplies.
• Coordinate meetings, travel, and handle calls/visitor inquiries.
• Prepare and edit reports, memos, and documents.
• Support transportation, courier, and import/export documentation.
• Assist with HR tasks (attendance, foreign worker records, etc.).
• Handle supplier sourcing, purchase orders, and follow up on deliveries & invoices.
• Maintain procurement databases and raw material stock (3A Accounting System).
• Support customer payment collection and basic finance tasks.

• Bachelor's degree or equivalent experience in Accounting, Finance, Business Administration, Procurement, or a related field. *(Fresh Graduates are also encouraged to apply)
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Basic knowledge of accounting principles and procurement processes.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Join us, learn, and grow together!

• Entry level

• Full-time

• Administrative

• Printing Services

We’re not able to provide further information about this role from the original listing here. This posting focuses on the responsibilities and qualifications described above.

Overview

We are seeking a highly organized and detail-oriented Administrative Executive to provide comprehensive support across procurement, finance processing, travel coordination, vendor management, and general administration. The role is integral to ensuring smooth operations across multiple countries in Southeast Asia, requiring strong coordination skills, accuracy in documentation, and the ability to manage diverse priorities.

• Manage purchase requisitions and request purchase orders (PO) from registered vendors
• Source and obtain quotations for goods and services based on business requirements
• Secure necessary approvals prior to executing purchases
• Receive and review vendor invoices, ensuring accurate coding to GL/PCC accounts
• Consolidate supporting approvals and submit invoices for processing
• Liaise with Accounts Payable to track pending payments and resolve discrepancies through service requests as needed
• Oversee travel booking requests, primarily for SEA markets
• Review and validate employee travel claims, ensuring compliance with exchange rates and company policy
• Submit and track approved claims, maintaining up-to-date travel cost records for reporting and reconciliation
• Facilitate vendor registration, documentation, and system onboarding
• Coordinate operational requests including equipment repairs, utilities issues, urgent purchases, and pest control permits
• Manage stationery requests and inventory replenishment through designated suppliers
• Provide logistical support for company engagement initiatives, such as festive celebrations, team events, and employee recognition activities

• Bachelor’s Degree in Business Administration or a related discipline preferred
• Strong attention to detail and ability to manage multiple priorities
• Proficient in Microsoft Office and comfortable with system-based approvals and documentation
• Strong verbal and written communication skills, with the ability to articulate effectively
• Energetic, enthusiastic, and proactive in approach
• Excellent interpersonal skills, with the ability to build positive working relationships
• Strong organizational skills with the ability to manage multiple priorities
• Self-motivated with a high degree of initiative

• Provide general administrative and clerical support including mailing, scanning, faxing and copying
• Perform data entry
• Assist in resolving any administrative problems
• Answer calls from customers regarding their inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for Managers
• Maintain office supplies for department
  
  

• At least 1 years working experience in related field
• Candidates must possess at least SPM
• Able to communicate with English averagely
• Team player with a mature personality and able to work independently under pressure
• Customer focus with excellent interpersonal and communication skills and possess the ability to interact with all levels
• Looking for a stable and permanent job
  
  

• Performance bonus
• Medical coverage
• Increment based on performance
• EPF
• SOCSO
• Annual leave

Responsibilities

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organizationâs HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fixed Working Hour: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.

Overview

We are seeking a highly organized and detail-oriented Administrative Executive to provide comprehensive support across procurement, finance processing, travel coordination, vendor management, and general administration. The role is integral to ensuring smooth operations across multiple countries in Southeast Asia, requiring strong coordination skills, accuracy in documentation, and the ability to manage diverse priorities.

• Manage purchase requisitions and request purchase orders (PO) from registered vendors
• Source and obtain quotations for goods and services based on business requirements
• Secure necessary approvals prior to executing purchases
• Receive and review vendor invoices, ensuring accurate coding to GL/PCC accounts
• Consolidate supporting approvals and submit invoices for processing
• Liaise with Accounts Payable to track pending payments and resolve discrepancies through service requests as needed
• Oversee travel booking requests, primarily for SEA markets
• Review and validate employee travel claims, ensuring compliance with exchange rates and company policy
• Submit and track approved claims, maintaining up-to-date travel cost records for reporting and reconciliation
• Facilitate vendor registration, documentation, and system onboarding
• Coordinate operational requests including equipment repairs, utilities issues, urgent purchases, and pest control permits
• Manage stationery requests and inventory replenishment through designated suppliers
• Provide logistical support for company engagement initiatives, such as festive celebrations, team events, and employee recognition activities

• Bachelor’s Degree in Business Administration or a related discipline preferred
• Strong attention to detail and ability to manage multiple priorities
• Proficient in Microsoft Office and comfortable with system-based approvals and documentation
• Strong verbal and written communication skills, with the ability to articulate effectively
• Energetic, enthusiastic, and proactive in approach
• Excellent interpersonal skills, with the ability to build positive working relationships
• Strong organizational skills with the ability to manage multiple priorities
• Self-motivated with a high degree of initiative

Base pay range

This range is provided by Bumi Intan Maju Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Handle daily administrative tasks (document filing, data entry, order tracking). Assist with client communication and interdepartmental coordination. Manage office supplies and basic financial records. Support the team with ad-hoc tasks.

Fluent in English and Chinese (written & spoken). Proficient in MS Office (Word, Excel, PowerPoint). Detail-oriented, strong communication skills, and a sense of responsibility. Prior experience in administration/customer service is a plus. Fresh graduates are welcome!

• Annual Leave
• EPF
• Medical Leave
• SOCSO
• Company Trip
• Compassionate Leave
• Casual Wear
• Company Activities
• Salary Increment
• Nearby public transportation

• Entry level

• Full-time

• Administrative

• Technology, Information and Internet

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Posting history not provided in this refined description.

Job Summary:

Seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support by conducting research, preparing reports, handling information requests, and performing clerical functions. This includes but is not limited to planning, organizing, managing, executing meetings, relationships, and communicating on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and capable of handling a wide range of tasks efficiently while maintaining strict confidentiality. They must work with a high degree of autonomy in a fast-paced environment.

Duties & Responsibilities:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Support General Manager utilizing the highest level of confidentiality and business professionalism.
• Manage and maintain schedules, including appointments, meetings, and travel arrangements.
• Handle correspondence, draft emails, letters, reports, and other documents.
• Coordinate events, conferences, and business engagements.
• Conduct research and prepare presentations or reports as required.
• Work closely and effectively with General Manager to keep him well informed of upcoming commitments and responsibilities.
• Maintain and organize confidential records and files.
• Handle personal errands and tasks as needed.
• Liaise with internal departments and external partners to ensure smooth operations.
• Manage expense reports and track budgets related to executive activities.
• Perform any other duties as assigned to support the executive and the organization.

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential information.
• Strong attention to detail and problem-solving skills.
• Flexibility and adaptability to changing priorities.
• A proactive and resourceful approach to tasks and challenges.
• Willing to travel domestically for government-related matters.

Preferred Qualifications:

• Bachelor’s degree in engineering/business administration, communications, or a related field.
• Experience working in a corporate or high-profile environment.
• Familiarity with project management and manufacturing business operations.

Education:

Bachelor’s degree in engineering/business administration, communications, or a related field.

Physical requirements/Work Environment:

This position primarily works in an office environment. It requires frequent sitting, standing, and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local or international (mainly USA) travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.