297 Accounting Assistant jobs in Malaysia

• Receive, review, and verify invoices.
• Match invoices with purchase orders and receipts.
• Code invoices with correct accounting information.
  
  

• Prepare and process electronic transfers and payments.
• Handle check payments.
• Maintain a schedule for timely payment of invoices.
  
  

• Communicate with vendors regarding invoice discrepancies and payment issues.
• Reconcile vendor statements and resolve any outstanding balances or issues.
  
  

• Maintain and update AP files and records.
• Prepare and maintain accurate records of all payments.
• Assist with month-end closing processes and reports.
  
  

• Ensure compliance with company policies and procedures.
• Adhere to tax regulations and manage tax reporting for vendor payments.
  
  

• Create and send out invoices to customers.
• Ensure that invoices are accurate and complete.
  
  

• Monitor customer accounts for timely payments.
• Follow up with customers on overdue accounts.
• Process incoming payments via checks, credit cards, and electronic transfers.
  
  

• Respond to customer inquiries regarding billing issues and discrepancies.
• Work with customers to resolve payment disputes.
  
  

• Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Prepare aging reports to monitor outstanding balances.
  
  

• Generate regular reports on accounts receivable status and activities.
• Assist in the preparation of financial statements and analysis.
  
  

• Accurately enter financial data into accounting software.
• Update and maintain accounting databases and spreadsheets.
  
  

• Assist with internal and external audits by providing requested documentation and information.
• Ensure compliance with financial controls and procedures.
  
  

• Collaborate with other departments to ensure smooth financial operations.
• Support the finance team with other accounting tasks as needed.
  
  

• Identify and implement process improvements for greater efficiency.
• Stay updated with industry best practices and regulatory changes.
  
  

• Candidate must possess at least Diploma / Advanced/Higher Graduate Diploma in Finance/ Accountacy
• Required language Mandarin, English, Bahasa Malaysia
• At least 2 year of working experience in the related field is required for this position
• Required skill : Microsoft office, Microsoft Word, Accounting software
• Possess good personality, attitude and responsible
  
  

• Annual Bonus
• Company Trip
• Performance Bonus
• 6 days off per month
• Annual Increment
• Allowance
• Career advancement
• Annual Leave
• EPF / SOCSO / PCB

• Manage account receivable, including assisting with fee collection, preparing reporting for Management on outstanding debts etc.
• Handle daily accounting function of the account receivables including prepare invoices, debit notes, credit notes and statement of accounts.
• Recording and tracking of incoming payments.
• Sending out monthly Debtors' Statements and emailing to respective customers.
• Perform accounts reconciliation and resolve any related issues.
• Perform other ad-hoc tasks as assigned by the management.
• Liaise with auditors and bankers when necessary.
• Assist and ensure timely and accurate monthly closing of account.
  
  

• Possess at least a Diploma / LCCI in accounting or equivalent.
• Required Language(s): Mandarin, English & Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• At least 1 year(s) FULL TIME of working experience in the related field is required for this position
• Fresh graduates are welcome as on the job training will be provided.
• Good account & book keeping knowledge
• Candidate who are detail-oriented person
• Meticulous, independent, good team player and proactive
• Candidate who can start work immediately will be an added advantage.
  
  

• EPF/SOCSO
• Annual Bonus
• Performance Bonus
• Medical
• Miscellaneous allowance
• Parking
• Training Provided

We are looking for a detail-oriented individual with several years of Payroll/Accounting Assistant who will be part of our International Payroll and Accounting Team based in Kuala Lumpur, Malaysia.

Job Duties

Tasks and responsibilities of this role include;

• Payroll processing of a subset of employees on a semi-monthly, multi-state basis for employees in Asia (Malaysia & Korea), the US, Canada and UK
• Act as a liaison to employees to ensure payroll processing accurately reflects company specific pay policies
• Verifies files from outside department for accuracy
• Audits employee pay records and corrects discrepancies
• Audit and approves timecards for accuracy following company, state, federal and international guidelines.
• Data input for new hire paperwork, and employee changes which includes but is not limited to tax forms, direct deposit, BACS, garnishments, and support orders.
• Audit payroll transactions from HR/Payroll interface, data entry changes and worksheets entries before and after payroll transmission
• Assists in Monthly, Quarterly and annual reports/audits.
• Communicate cross functionally across and outside the business
• Other duties as assigned

Job Requirements

• 3-5 years of experience in payroll, accounting assistant preferred.
• Knowledge of general accounting principles
• Able to work with minimal Supervision
• Experience with payroll processing and report writing systems.
• Oracle Experience or similar system experience preferred.
• Must be proficient in MS Office Suite, especially Excel, Outlook and Adobe Acrobat files
• Detailed-oriented with strong organizational skills
• Self-motivated, positive and pro-active work attitude
• Ability to prioritize, consistently meet datelines and multitask
• Must be fluent in English, other language a plus
• Demonstrated professionalism and experience in handling confidential and sensitive data

The Accounting Assistant will be reporting into the Accounting Manager in Malaysia with remaining two team members located in the US. The team is fairly diverse and we promote collaboration, open feedback and a high level of autonomy within the team.

Accounts Payable

• You will assist in the Accounts Payable process for the Group including the processing of vendor invoices in the relevant systems, recording the payments made to vendors and ensuring the accruals for invoices not received are posted at month end in the accounting system.

• You will assist in the Treasury process for the Group including preparing the weekly cash position, monthly cash forecast, weekly transfer, payments to vendors and suppliers and liaising with the banks.

• You will assist to ensure the charges made on corporate cards are recorded accurately

• You will assist in the recording of the movement of inventory in the accounting system

• You will be responsible for the preparation of bank, credit card and intercompany reconciliations and investigate on unreconciled items

Accounts Receivable

• You will assist in the monitoring of customers’ account balances for non-payments, delayed payments and other irregularities

• You will assist to follow up with customers on payment status and ensure timely collection of outstanding invoices

• You will be responsible for deposits of collections into the Company’s bank account

• You will help with inbound/outbound calls, interact with clients professionally to resolve any billing inquiries and discrepancies.

Financial Close

• You will assist in the completion company level month-end and year-end close, including preparation of month-end schedules, journal entries, and reconciliations.

Ad-hoc

• You will work with other departments regarding status change, special requests and promotions.

• You will assist in the preparation of invoices for clients on a monthly basis.

• You will need to prepare and maintain accurate records and reports related to accounts receivables.

• You will assist in ad hoc projects and tasks as and when required.

• Manage and oversee the accounting operations for the SEA Shared Service center, ensuring accuracy and timeliness.
• Prepare and review financial reports, ensuring compliance with relevant standards and regulations.
• Coordinate the month-end and year-end closing processes to meet reporting deadlines.
• Work collaboratively with regional teams to optimize accounting processes and improve efficiency.
• Provide insights and recommendations to support decision-making within the FMCG industry.
• Ensure compliance with tax regulations and manage tax-related matters effectively.
• Supervise and mentor team members to enhance their accounting and financial skills.
• Collaborate with auditors and manage audit processes as required.

A successful GL Accounting Assistant Manager / Manager should have:

• A degree in Accounting, Finance, or a related field with a strong academic foundation.
• Professional accounting qualifications such as ACCA, CPA, or equivalent are advantageous.
• Proficiency in accounting systems and financial reporting tools.
• Strong understanding of tax regulations and compliance requirements.
• Excellent problem-solving skills and a proactive approach to managing tasks.
• Ability to work collaboratively with cross-functional teams in the FMCG industry.
• Proven ability to manage multiple priorities and meet strict deadlines.

• An estimated annual salary range of MYR 16000 to MYR 18000, depending on experience and qualifications.
• Opportunities to enhance accounting and financial management skills within a shared service environment.
• Permanent role with a clear career development pathway.
• Exposure to regional operations and collaboration in the FMCG industry.
• Supportive company culture with a focus on professional growth.
• Comprehensive benefits package, including leave and other allowances.