6 Legal Secretaries jobs in Malaysia

This job is a Legal Secretary role where you'll support lawyers by organizing documents, scheduling meetings, and communicating with clients. You might like this job because it allows you to be an essential part of the legal process while honing your organizational skills!

We are seeking a dedicated and detail-oriented Legal Secretary to join our team. The successful candidate will provide essential secretarial and administrative support to our legal team, ensuring smooth and efficient day-to-day operations.

• Prepare, format, and proofread legal documents such as contracts, pleadings, and correspondence
  
• Manage lawyers' calendars, schedule appointments, and organize meetings and court dates
  
• Maintain and organize legal files and documents, both electronically and in hard copy
  
• Liaise with clients, courts, and other external parties in a professional manner
  
• Handle incoming calls, emails, and correspondence on behalf of the legal team
  
• Conduct basic legal research and assist with case preparation
  
• Manage billing, timekeeping, and legal documentation filing systems
  
• Ensure confidentiality and security of all firm and client information
  

• Diploma or Degree in Secretarial Studies, Business Administration, or related field
  
• At least 2–3 years of relevant experience in a law firm or legal department preferred
  
• Good knowledge of legal terminology, court procedures, and documentation standards
  
• Excellent command of English and Bahasa Malaysia (spoken and written)
  
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems
  
• Strong organizational skills with attention to detail
  
• High level of discretion and ability to handle confidential information
  
• Able to work independently and as part of a team
  
• Positive attitude and a strong sense of responsibility

KPMG Malaysia

Full-time

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

Job Summary

The Company Secretary is responsible for ensuring the company’s compliance with Singapore’s corporate laws and regulations while managing legal risks and corporate governance. The role involves handling ACRA and MAS filings, managing board meetings, maintaining statutory records, drafting resolutions and/or legal agreements, handling corporate filings and advising on business contracts, managing legal risks and regulatory matters.

KEY RESPONSIBILITIES

Corporate Governance & Compliance

• Ensure compliance with Companies Act, ACRA regulations, MAS guidelines and other corporate laws.
• File annual returns, board resolutions and other necessary filings with ACRA.
• Maintain statutory registers and records.
• Advise the board on legal and regulatory obligations.
• Keep the board and management updated on legal and regulatory changes.

Board and Shareholders Meetings

• Organize board meetings, annual general meetings (AGMs) and committee meetings.
• Draft agenda, minutes, resolutions and notices.
• Prepare and ensure timely submission of resolutions and regulatory filings.

Statutory Documentation

• Handle company incorporation, director appointments, share transfers, restructuring and other corporate actions.
• Ensure compliance with ACRA and other reporting obligations.
• Maintain and update Memorandum & Articles of Association.

Contract Management

• Draft, review and negotiate contracts, MOUs, NDAs, service agreements and other legal documents.
• Ensure legal compliance in commercial agreements and vendor contracts.

Regulatory & Statutory Compliance

• Advise on corporate laws, labor laws, intellectual property and industry – specific regulations.
• Liaise with regulatory authorities (ACRA, MAS, IRAS, NEA, SLA, JTC, etc)

Risk Management & Advisory

• Identify potential legal risks and provide proactive solutions.
• Develop and implement legal policies and frameworks.

QUALIFICATIONS AND SKILLS

• Qualified Company Secretary (SAICSA/ICSA Certification required).
• Law Degree (LLB) from a recognized university/institution preferred.
• Minimum of 5 to 8 years of experience in corporate secretarial and legal functions.
• Experience in a listed company, financial institution or MNC preferred.
• Strong knowledge of Singapore corporate laws, ACRA regulations, SGX rules, MAS compliance and contract law;
• Excellent drafting, negotiation and communication skills;
• Ability to manage multiple legal, corporate governance and compliance matters simultaneously;
• Strong analytical and problem-solving abilities.