12 Legal Secretaries jobs in Malaysia

Administer satisfaction surveys to key stakeholders. Ensure the accurate and timely collection of survey responses. Maintain confidentiality and integrity throughout the survey process.

Data Collection and Analysis: Gather and compile survey data using designated tools and platforms. Analyse survey results to identify trends, patterns, and areas for improvement. Prepare clear and concise reports summarising survey findings.

Stakeholder Engagement: Engage with MD and government stakeholders to encourage participation in surveys. Provide assistance and support to stakeholders regarding survey-related inquiries. Foster positive relationships with stakeholders to enhance participation and satisfaction.

Coordination and Logistics: Coordinate survey logistics, including scheduling, distribution, and follow-up communications. Ensure all survey materials and resources are prepared and readily available. Collaborate with team members to streamline survey processes and improve efficiency.

Documentation and Reporting: Maintain accurate records of survey activities and participant responses. Prepare comprehensive reports detailing survey outcomes, insights, and recommendations. Present survey findings to internal stakeholders and contribute to decision-making processes.

Administrative Support Maintain an organised government database, contacts. Assist and collaborate with internal divisions in information gathering and provide assistance or advisory government related matters.

Summary

Company

Job Title

Temporary Staff, Stakeholder Relations Department

Stakeholder Relations Employment Status

Temporary Work Location

CYBERJAYA, SELANGOR, MALAYSIA Published

2 weeks ago Deadline

1 week from now Related Jobs:

Manager, Trade Tech

Job Purpose Responsible for advocating and facilitating the adoption of trade tech that support the development of a digitalised trade environment in Malaysia that aligns with national and organisational priorities and goals. The role is expected to include conducting research and analysis, developing strategic insights, formulating recommendations, developing/executing initiatives and programmes and bringing together public and private sectors, international organisations, and technology leaders to share knowledge, align priorities and highlight areas of opportunities and interventions required towards fostering linkages and collaborations. Duties & Responsibilities Strategic Insights & Analysis Conduct research & analysis on current trade tech, future trends and developments. Identify and analyse key developments at regional/global level that are aligned to national priorities. Gather and compile relevant statistics, data and measurement. Identify opportunities and challenges to support the development of a digitalised trade environment in Malaysia. Synthesise findings, develop strategic insights and propose recommendations. Strategic Planning & Programme Development Strategise, plan and develop project plans. Identify potential stakeholders and ecosystem partners. Facilitate linkages and bring together public and private sectors, international organisations, and technology leaders to share knowledge, and align on priorities. Organise and facilitate workshops/labs/roundtables with identified stakeholders to obtain inputs. Recommend and escalate proposed new programmes for approval and ensure overall programme execution are according to plan and align with overall MDEC’s and Department’s plans. Consolidate input and prepare reports for reporting to the management and relevant taskforces/committees with recommendations if required. Project Management Develop and implement project plans, including schedules, budgets, resource allocation, and deliverables monitoring. Identify and highlight issues requiring intervention and make recommendations for improvement. Keep track of and report on project progress as well as ensure that requirements and deliverables of the project are met. Coordinate, monitor and report on project execution and implementation in a timely manner, including timely reporting and escalation of issues. Ensure timely delivery of outcomes. Others Conduct tasks and assignments and assist to coordinate departmental reporting to management and ministries as and when required. Undertake special assignment, ad-hoc functions, and related duties as may be assigned. Prepare and develop input where required to ministries/agencies and management. Qualifications Bachelor's degree in Management/Information Technology/Computer Science/Business Administration/Economics or other relevant fields, with additional knowledge or electives in Project Management. At least 7 years of working experience in related fields. Competency Soft Skills: Problem solving & Decision Making Strategic / Analytical Thinking Values / Organizational Commitment Report Writing (Analysis Reporting) Communication Skills, ability to influence and engage Able to work under pressure Able to multitask, prioritize and manage time efficiently Technical Skills: Good understanding of digital trade, technology parameters, and articulation of resolutions to problems and issues based on facts and trends Have excellent computer literacy skills, especially in Word, Powerpoint and Excel. Project & Stakeholder Management - Proven experience in executing national-level projects and engaging with public and private sectors. Assist in identifying and researching potential partners (e.g. financial institutions, tech providers, industry bodies). Support partner onboarding, documentation, and administrative tasks in line with MDEC’s SOP. Help coordinate partner meetings, briefings, and joint initiatives. Assist in preparing reports, dashboards, and presentation materials. Support monitoring of MSME participation and digital adoption impact. Practical Trainee, Corporate Communications Requirements : Currently pursuing Degree in Communications, Public Relations, Media Studies ,

Mass Communications

or a related field. Basic skills in photography and videography Intermediate proficiency in: Microsoft and Excel PowerPoint Good written and verbal communication skills in English Strong attention to detail and ability to multitask Willingness to learn, adapt, and work in a team-oriented environment

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Qualification: Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type: Internship

Responsibilities:

1. Prepare cash sale and invoice for walk-in customers.
2. Handle daily cash collection from cash sales (cash, credit card payment).
3. Process sales orders from existing customers and salesmen.
4. Prepare and maintain proper documentation of petty cash records and transactions.
5. Maintain a systematic filing system and administrative records.
6. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters.
7. Perform general administrative duties.
8. Handle incoming customer phone calls.
9. Follow up on customer overdue payments.
10. Arrange goods delivery with drivers/courier companies/transportation companies.
11. Perform any ad-hoc tasks and responsibilities assigned by the superior.

Job Location: Penang

Other Location: Sungai Jawi

Years of Experience: 0

Monthly Salary: MYR600-MYR800

Requirements:

1. Prior administrative experience.
2. Excellent computer skills, especially typing.
3. Attention to detail.

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Qualification:

Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type:

Internship

Responsibilities: Prepare cash sale and invoice for walk-in customers. Handle daily cash collection from cash sales (cash, credit card payment). Process sales orders from existing customers and salesmen. Prepare and maintain proper documentation of petty cash records and transactions. Maintain a systematic filing system and administrative records. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters. Perform general administrative duties. Handle incoming customer phone calls. Follow up on customer overdue payments. Arrange goods delivery with drivers/courier companies/transportation companies. Perform any ad-hoc tasks and responsibilities assigned by the superior. Job Location:

Penang

Other Location:

Sungai Jawi Years of Experience:

0 Monthly Salary:

MYR600-MYR800

Requirements: Prior administrative experience. Excellent computer skills, especially typing. Attention to detail.

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Administrative Assistant - Business Support

KPMG Malaysia

Full-time

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

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Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails
  
  

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

#J-18808-Ljbffr

Administrative Assistant - Business Support

KPMG Malaysia Full-time Description: KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery. Responsibilities: Provide administrative support Coordinating and preparation of deliverables in a timely manner Handling ad-hoc and general administrative responsibilities and tasks assigned Attending incoming and forwarding calls Attending incoming and outgoing mails Requirements : Diploma in Business Administration or equivalent Accounting knowledge is an added advantage Good command of English and Bahasa Malaysia Good organizational and multi-tasking skills Minimum 1 year relevant working experience

#J-18808-Ljbffr

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

Provide administrative support Coordinating and preparation of deliverables in a timely manner Handling ad-hoc and general administrative responsibilities and tasks assigned Attending incoming and forwarding calls Attending incoming and outgoing mails

Requirements :

Diploma in Business Administration or equivalent Accounting knowledge is an added advantage Good command of English and Bahasa Malaysia Good organizational and multi-tasking skills Minimum 1 year relevant working experience

#J-18808-Ljbffr

U Mobile Federal Territory of Kuala Lumpur, Malaysia

Company Secretary (Legal)

U Mobile Federal Territory of Kuala Lumpur, Malaysia

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We are Passionate, Innovative, Trustworthy, Team-Oriented & Fun-Loving.

At U Mobile, we are always on the lookout for great talents and passionate individuals to join our growing team.

Let’s start your journey with an award-winning organization!

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Benefits

• Awarded For Most Preferred Employers in Telecommunication Industry (2022, 2023 & 2024), Bronze Winner in Cross-Generational Workforce Engagement (2024) & Gold Winner for Excellence in Workplace Culture (2021)
• Comprehensive medical, dental, optical and insurance benefits
• Flexi working hours arrangements
• Staff Line & Device Subsidy
• Smart Casual Attire
• Child Parental Care Leave
• Convenient location with access to public transport (Imbi Monorail/Bukit Bintang MRT)
• Special employee discounts for selected F&B Brands

Job Summary

In this role, you will work as the Company Secretary to ensure that the organisation meets all statutory obligations, regulatory requirements, and board governance standards.

This is a key position that involves high-level interaction with board members, shareholders, senior management, and committee members. You will be instrumental in ensuring seamless board administration and committee administration, accurate documentation, and consistent adherence to corporate secretarial best practices.

The Day-To-Day Activities (Responsibilities)

• Serve as the key liaison for board-related matters and various committee-related matters.
• Coordinating with directors, shareholders, committee members and external parties as needed.
• Plan and manage board and committee meetings, including the preparation of agendas, and accurate recording and distribution of meeting minutes, and other corporate documentation required for various corporate matters.
• Develop and maintain the annual board and committee calendar
• Prepare and file statutory returns, resolutions, and required corporate documents in a timely and accurate manner to the Companies Commission of Malaysia (CCM) in compliance with all relevant acts and rules.
• Assist in the organisation of Annual General Meeting (AGM) and Extraordinary General Meeting (EGM).
• Assist in the preparation of and coordinating the required information for the Annual Report and Circular to shareholders.
• Assist in the preparation of and ensuring that announcements to Bursa Malaysia in compliance with Bursa requirements.
• Maintain, manage and update the statutory records/registers of U Mobile group of companies and the corporate secretarial database.
• Oversee the corporate secretarial function, ensuring effective document control and policy compliance.
• Maintain current knowledge of company secretarial best practices and regulatory changes, providing recommendations to enhance governance structures and policies.

Qualifications

• ICSA qualification and is a Member of MAICSA or a Licensed Secretary
• Bachelor’s degree in law is highly desirable.
• Solid company secretarial background with at least 10 years working experience.
• Industry exposure telecommunications or tech services is highly desirable.
• In-depth knowledge of Malaysian company law, Listing Requirements, Malaysian Code on Corporate Governance and relevant regulatory acts, laws and guidelines related to corporate secretarial practices.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Proficiency in using relevant systems and applications, such as MyCoID and MBRS for online submissions to CCM.
• Excellent communication and interpersonal skills, with the ability to engage confidently with senior stakeholders and board members.
• High standards of professionalism, discretion, and confidentiality in handling sensitive information.
• Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities under tight deadlines

What’s Next

Once you have applied online, our team will review your application and due to a high volume of applications, only shortlisted candidates will be notified.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal
• Industries: Telecommunications and Technology, Information and Media

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Job Summary

The Company Secretary is responsible for ensuring the company’s compliance with Singapore’s corporate laws and regulations while managing legal risks and corporate governance. The role involves handling ACRA and MAS filings, managing board meetings, maintaining statutory records, drafting resolutions and/or legal agreements, handling corporate filings and advising on business contracts, managing legal risks and regulatory matters.

KEY RESPONSIBILITIES

Corporate Governance & Compliance

• Ensure compliance with Companies Act, ACRA regulations, MAS guidelines and other corporate laws.
• File annual returns, board resolutions and other necessary filings with ACRA.
• Maintain statutory registers and records.
• Advise the board on legal and regulatory obligations.
• Keep the board and management updated on legal and regulatory changes.

Board and Shareholders Meetings

• Organize board meetings, annual general meetings (AGMs) and committee meetings.
• Draft agenda, minutes, resolutions and notices.
• Prepare and ensure timely submission of resolutions and regulatory filings.

Statutory Documentation

• Handle company incorporation, director appointments, share transfers, restructuring and other corporate actions.
• Ensure compliance with ACRA and other reporting obligations.
• Maintain and update Memorandum & Articles of Association.

Contract Management

• Draft, review and negotiate contracts, MOUs, NDAs, service agreements and other legal documents.
• Ensure legal compliance in commercial agreements and vendor contracts.

Regulatory & Statutory Compliance

• Advise on corporate laws, labor laws, intellectual property and industry – specific regulations.
• Liaise with regulatory authorities (ACRA, MAS, IRAS, NEA, SLA, JTC, etc)

Risk Management & Advisory

• Identify potential legal risks and provide proactive solutions.
• Develop and implement legal policies and frameworks.

QUALIFICATIONS AND SKILLS

• Qualified Company Secretary (SAICSA/ICSA Certification required).
• Law Degree (LLB) from a recognized university/institution preferred.
• Minimum of 5 to 8 years of experience in corporate secretarial and legal functions.
• Experience in a listed company, financial institution or MNC preferred.
• Strong knowledge of Singapore corporate laws, ACRA regulations, SGX rules, MAS compliance and contract law;
• Excellent drafting, negotiation and communication skills;
• Ability to manage multiple legal, corporate governance and compliance matters simultaneously;
• Strong analytical and problem-solving abilities.

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