143 Clerical Work jobs in Malaysia

Procument Assistant/Administration & Office Support page is loadedProcument Assistant/Administration & Office Support Apply remote type On-site locations Kuala Lumpur, Malaysia time type Full time posted on Posted 4 Days Ago job requisition id REQ436886

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

DUTIES AND RESPONSIBILITIES

Procurement Assistant
1. Purchase Order Management:
o Ensure accuracy of purchase order details, including pricing, quantities, and delivery terms
o Coordinate with suppliers to confirm order receipts and resolve any discrepancies

2. Supplier Relationship Management:
o Maintain and update supplier database with current contact information, certifications, and performance metrics
o Assist in vendor evaluation and selection processes
o Coordinate supplier meetings and site visits as required

3. Contract Administration:
o Assist in preparing, reviewing, and maintaining procurement contracts
o Track contract expiration dates and initiate renewal processes
o Ensure compliance with contractual terms and conditions

4. Cost Savings and Analysis:
o Assist in conducting market research and price comparisons
o Prepare cost analysis reports to support decision-making
o Identify potential areas for cost savings and process improvements

5.Documentation and Reporting:
o Maintain accurate and up-to-date procurement files and records
o Prepare regular procurement reports, including spend analysis and supplier performance
o Ensure all documentation complies with company policies and auditing requirements

6. Communication:
o Liaise between internal departments and suppliers to ensure smooth procurement processes
o Respond to inquiries from internal departments regarding procurement status and issues
o Escalate complex issues to the Procurement Manager as necessary

7. Compliance and Ethics:
o Ensure all procurement activities adhere to company policies, ethical standards, and relevant regulations
o Assist in maintaining records for audit purposes
o Report any potential conflicts of interest or policy violations

8. Tendering and RFP Process:
o Assist in preparing Request for Proposals (RFPs) and tender documents
o Coordinate the distribution of RFPs to potential suppliers
o Manage the receipt and organization of supplier responses
o Assist in the evaluation of proposals, including creating comparison matrices
o Support the team in preparing presentation materials for selection committees
o Maintain confidentiality throughout the tendering process
o Ensure compliance with company policies and legal requirements in the RFP process

9. Contractual Management:
o Assist in drafting and reviewing procurement contracts
o Maintain a centralized contract database, ensuring all documents are up-to-date and easily accessible
o Track contract expiration dates and initiate renewal processes in a timely manner
o Monitor supplier performance against contractual terms and report any deviations
o Assist in contract negotiations by providing relevant data and support materials
o Ensure all necessary signatures and approvals are obtained for contracts
o Coordinate with legal department for contract reviews when necessary

10. Comparison Quotes:
o Solicit quotes from multiple vendors for goods and services
o Create comprehensive comparison sheets, detailing prices, terms, delivery times, and other relevant factors
o Analyze quote comparisons to identify the most cost-effective and suitable options
o Prepare summary reports of quote comparisons for management review
o Maintain a database of historical quote information for future reference
o Ensure fair and ethical practices in the quote collection process

11. Market Research and Vendor Evaluations:
o Conduct regular market research to stay informed about industry trends, new products, and pricing fluctuations
o Identify potential new suppliers and evaluate their capabilities
o Assist in creating and maintaining vendor scorecards
o Analyze supplier performance data and prepare reports
o Contribute to the development of supplier evaluation criteria
o Support the team in conducting periodic supplier performance reviews

12. Supplier Meetings and Site Visits:
o Coordinate and schedule supplier meetings and site visits
o Prepare agendas and necessary documents for supplier meetings
o Participate in supplier meetings and take detailed notes
o Assist in organizing and conducting supplier site visits
o Prepare reports summarizing key findings from meetings and site visits
o Follow up on action items resulting from supplier interactions

13. New Vendor Research and Onboarding:
o Proactively search for and identify potential new vendors in the market
o Conduct initial screenings of new vendors, including requesting company profiles and capabilities statements
o Assist in the vendor pre-qualification process, including collecting necessary documentation
o Coordinate with internal stakeholders to evaluate new vendor suitability

Support the onboarding process for approved new vendors
o Maintain and update the database of potential vendors for future opportunities

14. General Research and Analysis:
o Stay informed about industry trends, best practices, and emerging technologies in procurement
o Conduct research on specific products or services as requested by the procurement team
o Analyze spending patterns and identify potential areas for cost savings
o Assist in benchmarking studies to compare company practices with industry standards
o Prepare research summaries and presentations for management review

Admin & Office Support
1. Office Management:
o Manage Management office reception area, greet visitors, and direct them to appropriate personnel
o Answer and manage incoming phone calls, emails, and correspondence
o Maintain a clean, organized, and professional office environment
o Coordinate office layout and equipment maintenance

2. Administrative Support:
o Provide general administrative support to various departments as needed
o Prepare and edit correspondence, reports, presentations, and other documents
o Organize and maintain file systems, both physical and digital

3. Communication:
o Act as a liaison between management, employees, and external parties
o Facilitate effective communication within the organization
o Respond to inquiries and requests for information promptly and professionally

4. Document Management:
o Process, organize, and file important documents
o Maintain confidentiality of sensitive information
o Ensure proper document retention and disposal according to company policies
o Prepares a variety of written materials (e.g. correspondence & memos, etc.)

5. Office Supplies and Equipment:
o Manage inventory and order office supplies & pantry item as needed
o Coordinate maintenance and repair of office equipment
o Research and recommend cost-effective suppliers and service providers

6. Vendor Management:
o Maintain relationships with office vendors and service providers
o Resolve any issues or discrepancies with vendors

7. Employee Support:
o Assist with onboarding procedures for new employees
o Maintain employee records and update as necessary
o Coordinate with all staffs for various administrative tasks

REQUIRED SKILLS & KEY COMPETENCIES:
1. Time management & adaptability
2. Teamwork and collaboration
3. Initiative and proactivity
4. Negotiation skills & ethical conduct
5. Strong organizational and problem-solving skills
6. Ability to work independently and manage multiple tasks
7. Excellent communication and interpersonal skills
8. Proficiency in office software and equipment
9. Attention to detail and accuracy
10. Ability to maintain confidentiality
11. Adaptability and flexibility in a dynamic work environment
12. Time management and ability to meet deadlines
13. Analytical skills to interpret data and guidelines

QUALIFICATIONS:
• Bachelor's degree in Business Administration, Supply Chain Management, or any related field (or equivalent work experience).
• 1-2 years of experience in procurement or related field preferred.
• Proficiency in Microsoft Office Suite, especially Excel
• Familiarity with procurement software and ERP systems is a plus.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills
• Ability to multitask and work in a fast-paced environment
• Strong attention to detail and organizational skills
• Basic understanding of procurement processes and best practices
• Positive approach to meeting client needs.
• Work experience in a corporate environment or with a third-party service provider.
• Result oriented and able to work under pressure to meet tight deadlines
• Recent graduates are also invited to apply, JLL will provide career development planning to support growth and development in the role

WE OFFER:
1. Competitive salary commensurate with experience
2. Opportunities for professional development and growth
3. A dynamic and collaborative work environment
4. Comprehensive benefits package

Location:

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .

Joining Maersk, you will become part of the global family of the company that moves 20% of global trade every day all the way, where one of our core values is Our Employees. It goes without saying that we value diversity in all its forms, including but not limited to: gender, age, nationality, race, sexual orientation, disability or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high-performing teams.

Key Responsibilities:

Reception Duties:

Answer, screen, and direct incoming phone calls in a professional manner.

Greet and attend to visitors, ensuring a welcoming and efficient check-in process.

Provide general administrative support, including handling mail and managing office supplies.

Visitor Hospitality:

Provide hospitality services during workshops, meetings, or seminars by preparing and serving tea, coffee, or refreshments.

Ensure meeting rooms are tidy and well-equipped on a daily basis.

Pantry Management:

Coordinate with suppliers for pantry restocking and manage inventory levels.

Ensure the pantry and kitchen areas are clean and well-organized at all times.

General Office Support:

Assist with other ad-hoc administrative tasks as required, such as photocopying, scanning, and data entry.

Ensure the cleanliness of the washrooms and lobby.

Check office supplies (e.g., stationery) and replace items as needed.

Provide backup support for the administrative assistant.

We are looking for:

Basic skills in MS Office

Customer-oriented approach

Professional appearance and healthy constitution.

Proficient in English (spoken and written).

Committed, responsible, and hardworking.

Experience in reception, administration, or hospitality is preferred.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
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5981333 AP Møller – Mærsk A/S, also known simply as Maersk, is a Danish shipping company, active in ocean and inland freight transportation and associated services, such as supply chain management and port operation.

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at or 407-000-000.

Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: . NYC applicants may request an alternative process or accommodation at or 407-000-000.

Join to apply for the Receptionist cum Office Support Assistant role at A.P. Moller - Maersk

Join to apply for the Receptionist cum Office Support Assistant role at A.P. Moller - Maersk

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We offer

Joining Maersk, you will become part of the global family of the company that moves 20% of global trade every day all the way, where one of our core values is Our Employees. It goes without saying that we value diversity in all its forms, including but not limited to: gender, age, nationality, race, sexual orientation, disability or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high-performing teams.

We offer

Joining Maersk, you will become part of the global family of the company that moves 20% of global trade every day all the way, where one of our core values is Our Employees. It goes without saying that we value diversity in all its forms, including but not limited to: gender, age, nationality, race, sexual orientation, disability or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high-performing teams.

Key Responsibilities:

• Reception Duties:
• Answer, screen, and direct incoming phone calls in a professional manner.
• Greet and attend to visitors, ensuring a welcoming and efficient check-in process.
• Provide general administrative support, including handling mail and managing office supplies.
• Visitor Hospitality:
• Provide hospitality services during workshops, meetings, or seminars by preparing and serving tea, coffee, or refreshments.
• Ensure meeting rooms are tidy and well-equipped on a daily basis.
• Pantry Management:
• Coordinate with suppliers for pantry restocking and manage inventory levels.
• Ensure the pantry and kitchen areas are clean and well-organized at all times.
• General Office Support:
• Assist with other ad-hoc administrative tasks as required, such as photocopying, scanning, and data entry.
• Ensure the cleanliness of the washrooms and lobby.
• Check office supplies (e.g., stationery) and replace items as needed.
• Provide backup support for the administrative assistant.
  

• Basic skills in MS Office
• Customer-oriented approach
• Professional appearance and healthy constitution.
• Proficient in English (spoken and written).
• Committed, responsible, and hardworking.
• Experience in reception, administration, or hospitality is preferred.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Transportation, Logistics, Supply Chain and Storage

Referrals increase your chances of interviewing at A.P. Moller - Maersk by 2x

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Company Background:

We are representing our client who is in the steel manufacturing industry. As part of their digital transformation journey, they are looking for a detail-oriented Supply Chain Executive (Systems Focus) to support the implementation of their new ERP system. This role is suitable for junior candidates with strong data management skills and a basic understanding of supply chain processes. The successful candidate will play a key role in maintaining accurate data within the ERP system and assisting with routine system tasks to ensure smooth project execution.

Job Responsibility:

• Perform accurate data entry and maintenance master data accuracy for materials, suppliers, customers, and routing information within the ERP system.
• Assist in compiling and updating supply chain data for planning and reporting purposes. Support in analysing and improving system-generated reports and dashboards (e.g., inventory reports, delivery schedules, purchase order tracking).
• Support system testing, upgrades, and implementation of new modules or enhancements.
• Provide end-user training and develop SOPs, user manuals, and training materials related to system use.
• Ensuring the smooth and efficient operation of supply chain software systems.
• Collect, update and integrate data for end-to-end supply chain planning
• Utilizing ERP (Enterprise Resource Planning) and WMS (Warehouse Management System) to manage inventory, track shipments, and automate processes, ensuring system integrity and data accuracy.
• Analysing supply chain data to identify inefficiencies, track performance, and generate reports for decision-making
• Work closely with the production team to align material availability with production schedules.
• Maintain accurate records and generate reports through the ERP system.
• Ensure compliance with internal SOPs and safety standards.

Job Requirements:

• Diploma or Degree in Supply Chain Management, Logistics, or a related field.
• Minimum 23 years of relevant experience, preferably in manufacturing.
• Hands-on experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) is an advantage.
• Strong coordination, communication, problem-solving and analytical skills.
• Proficient in Microsoft Excel and inventory control.
• Knowledge of supply chain processes: planning, procurement, inventory control, logistics, and warehouse management

Benefits:

• Working Hours: Monday to Friday, 8.30am to 6pm
• Medical insurance & outpatient provided
• EPF & SOCSO

Add expected salary to your profile for insights.

Accurately input and update information in databases.

Verify, record & distribute documents efficiently.

Assist in handling office phone calls, customers, and cashier duties.

Assist in stock receiving & packaging.

Perform other ad-hoc tasks as assigned by management from time to time.

Female / Male with a Diploma or higher qualification (accounting graduates preferred).

At least 1 year of experience in clerical work with accounting knowledge.

Computer literacy, especially in Microsoft Word & Excel.

Familiarity with SQL Accounting is an advantage.

Work on weekdays (8 am - 5 pm) & Saturday (8 am - 1 pm).

Willing to work in Kota Kinabalu.

Reliable, responsible, and able to work with minimal supervision.

Salary match, number of applicants, skills match.

Your application will include the following questions:

• What is your expected monthly basic salary?
• What type of qualifications do you have?
• How many years of experience do you have as a General Clerk?
• Which Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?
• Which accounting software are you experienced with?
• Do you have data entry experience?
• Which languages are you fluent in?

To help fast track investigation, please include any other relevant details that prompted you to report this job ad as fraudulent, misleading, or discriminatory.

Company: ASPEN GROUP

Document Reference: AVD/JDRM/FIN/DEC

Job Title: ACCOUNTANT

ISO Issue Date: 15TH SEPT 2017

• Data entry and data management.
• Document filing and administrative tasks.
• Undertake any other duties and responsibilities as instructed by the superior.

Qualification:

• At least SPM/Diploma or equivalent.
• Bachelor’s Degree/Diploma in Computer Science/Information Technology or equivalent.

Experience:

• Fresh graduates or at least 1 year of working experience in a related field.
• At least 3 years of experience with knowledge in basic web programming, web design, e-Commerce, and Open Source Content Management System (CMS).

Skills:

• Good command in spoken and written communication in both English and Bahasa Malaysia.
• Well-versed with IT software and agile development environment.
• A proactive personality to keep up with new technologies, applications, and environments.
• Highly collaborative to work as a team and self-motivated to work independently with minimum supervision.
• Good work ethics.

Note: This is a contract position for 3 months.

Get AI-powered advice on this job and more exclusive features.

Company Description

Experian unlocks the power of data to create opportunities for consumers, businesses and society. We gather, analyze and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 17,800 people in 45 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow.

Job Description

We’re looking for a Operation Assistant to update and maintain information on our company database system.

The purpose of this role is to collect the information from the audited financial statements and enter it into our company database system for storage and analysis. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. In addition, data entry must verify and correct data as needed to ensure and maintain the data accuracy, up-to-date information in our systems.

What You’ll Need To Bring To The Team

• To maintain confidentiality of the data entry and exhibit a high integrity level with attention to detail,
• Able to provide a strong commitment in order to deliver quality data entry in a timely and accurately manner
  
  

• Analyses audited financial statements
• Enter financial data in database system in a timely and accurately manner
• Verify and correct data entry errors by comparing it to source documents
• Organise paperwork after entering data, prepare relevant reports as needed
• Perform and achieve the KPI as assigned
• Work independently and as part of a team
  
  

• Minimum Diploma/ Degree in any field of studies
• Great attention to detail
• Organization & quick typing skills
• Ability to enter data into system quickly and accurately
• Data entry experience or related office experience
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Other
• Industries Information Services

Referrals increase your chances of interviewing at Experian Asia Pacific by 2x

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Experian unlocks the power of data to create opportunities for consumers, businesses and society. We gather, analyze and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 17,800 people in 45 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow.

We’re looking for a Operation Assistant to update and maintain information on our company database system.

The purpose of this role is to collect the information from the audited financial statements and enter it into our company database system for storage and analysis. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. In addition, data entry must verify and correct data as needed to ensure and maintain the data accuracy, up-to-date information in our systems.

What you’ll need to bring to the team:

• To maintain confidentiality of the data entry and exhibit a high integrity level with attention to detail,
• Able to provide a strong commitment in order to deliver quality data entry in a timely and accurately manner

What you’ll be doing

• Analyses audited financial statements
• Enter financial data in database system in a timely and accurately manner
• Verify and correct data entry errors by comparing it to source documents
• Organise paperwork after entering data, prepare relevant reports as needed
• Perform and achieve the KPI as assigned
• Work independently and as part of a team

• Minimum Diploma/ Degree in any field of studies
• Great attention to detail
• Ability to enter data into system quickly and accurately
• Data entry experience or related office experience

Experian Careers - Creating a better tomorrow together