Facilities Management Support

Full Job Description

• Facility Maintenance: Oversee and coordinate maintenance efforts and repairs, including managing service requests, scheduling preventative maintenance, and coordinating with external vendors and contractors.
• HVAC & CEM system/Operation - AHU, exhaust fan repair and servicing & new installation, WCPU, ACSU, Cooling Towers, Chiller, UPS, STS, CRAC unit in Data Center.
• Buildings Maintenance - Upgrade building project, Civil work, repair & painting of external & internal building / structure
• Kitchen equipment, Water Dispenser, Battery Monitoring System, Power Monitoring System.
• Procurement & Vendor Management
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)
• Assist in the procurement of vendors and services as required.
• Obtain quotation from supplier and approval before proceed for repair
• Health and Safety Compliance: Ensure compliance with health and safety regulations by conducting regular inspections, identifying potential hazards, and coordinating corrective actions.
• Vendor Management: Collaborate with vendors and contractors to ensure timely and quality services are delivered, monitoring service level agreements, and resolving any issues that arise.
• OPEX/CAPEX Budget Management: Assist with monitoring and managing the facilities budget, tracking expenses, and identifying cost-saving opportunities.
• Administrative Support: Provide administrative support, including managing facilities-related documentation, scheduling meetings, and maintaining accurate records.
• Communication and Customer Service: Serve as a primary point of contact for facilities-related inquiries from employees, resolving issues promptly, and maintaining a high level of customer service.
• Sustainability Initiatives: Support sustainability initiatives by promoting energy conservation, waste reduction, and other environmentally friendly practices within the facilities.
• Manage the team of facilities technicians and provide day to day operation planning.
• Project Coordination: Assist with coordinating and implementing facilities-related projects, such as renovations, upgrades, and equipment installations within the approved budget and time frame
• Schedule preventative maintenance (52 Weeks Planner compliance), respond to urgent maintenance calls and participate in the creation of emergency preparedness plans
• Applying for required environmental permits may be included in a facilities admin's job duties
• Ensure completion of corrective work orders within allotted time frames as agreed upon with the Client
• Ensure completion of Preventive Maintenance on all critical equipment and life safety systems within time frames established by the Authority Having Jurisdiction (AHJ) and agreed upon with the Client
• Plant Shutdown - Coordinate with the relevant departments to organize the schedule and others arrangement including shutdown procedures
• Ensuring compliance and involved in the audits to ISO MS (ISO 9001, ISO 14001, ISO 450001 & ISO 50001 and RBA Audit Systems for continuous certification
• Solar management including monthly solar generation report to ECOS system
• Energy Management with REEM including report submission to SEDA (quarterly) and ST (half yearly)
• Reports submission eg. ECOS, SEDA, REEM
• License renewal
• Liaison with Authorities eg. DOSH, DOE, BOMBA
• Maintain inventory of facility supplies and equipment, and initiate procurement processes as needed.
• Update the asset register / asset list accordingly.