Assistant General Office Clerk

Full Job Description

• Reporting to senior management and performing secretarial and administrative duties.
• Producing documents, briefing papers, reports and presentations.
• Entering data, maintaining databases, and keeping records.
• Dealing with incoming phone call, email, faxes and post, often corresponding on behalf of the manager. Draft correspondence such as emails and letters.
• Schedule meetings and manage calendars
• Liaising with internal departments, answering calls, and making travel arrangements including flights, accommodation and ground transportation
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Coordinate company events and speaking engagements.
• Liaising with clients, suppliers and other staff.
• Assist on ISO/GMP/HALAL documents daily updates.
• Assist on licenses and permit renewal & application.
• Run errands as requested.
• Any ad hoc task requested by management.
  
  

• At least a diploma / degree graduates.
• Excellent written and verbal communication skills.
• Proactive approach to problem-solving.
• Ability to multitask.
• Language : English (Written, Read & Speaking) is a must.
• Proficient in computer technology especially Microsoft Office applications (creating documents and spreadsheets)
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Exceptional interpersonal skills.
• Well-developed time management skills
• Proactive and enthusiastic about delivering positive result.
  
  

• Annual Leave
• EPF / SOCSO / PCB
• Annual Bonus
• Allowance Provided
• Yearly Increment
• Company Trip