Assistant Contract Manager

Full Job Description

Pre-Contract Oversee the entire tendering process from initiation to approval, ensuring adherence to management guidelines. Manage tender award processes in alignment with Management approvals. Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets. Understand and collate project & technical information. Ensure missing or ambiguous information is being reviewed and resolved to ensure tender completeness. Prepare Procurement Strategy and Tender Events Schedule. Preparation of Project Execution Plan, contractual/commercial/financial matters. Manage Pre-Qualification exercise; review, summarise and score Pre-Qualification returns; review Pre-Qualification Report. Manage full tender documentation (such as front-end tender documents, tender forms, schedule of works/rates, bills of quantities, warranty format, specific project information, etc.) in line with in-house processes and procedures. Manage tender invitation, tender clarifications and addendum. Following tender returns, prepare tender analysis (prior to tender interview) and final tender analysis (post-tender interview) on commercial submissions. Lead on review of all commercial, financial and contractual matters such as cost-levelling, understanding of financial statements (debt ratio), exclusions and assumptions, completeness of tender forms/submissions, etc. Prepare tender interview meetings, issuance of post-tender clarification together with the consultant. Prepare tender assessment and recommendation report together with Project Manager. File all recommendation reports and communications until approval is received. Post-Contract (Contracts Administration) Issuance of Letter of Intent, Contract Document. Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights. Manage collation of documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Variation Orders, Final Accounts. Manage and monitor the update of all relevant project documents/ registers such as Contract Register, Project Register, Variation Claims, Cost Reports, etc. ensuring current status clarity on contracting arrangement and payment applications Raise alert on non-compliant or outstanding matters such as contracting arrangements, payment matters and change orders/variation orders for contracts. Ensure all contractual and commercial documents are duly filed regularly on to project folders. These include but not limited to Variation Order, Cost Report, Final Account; Letter of Intent, Contract, Payment Claims/Certificates, Variation, Final Accounts. Ensure audit compliance of commercial & contractual documentation in compliance with established governance. Commercial Management Process payment applications for projects in compliance with established governance. Ensure all payment applications are within the contracted payment period and in line with the current and latest Construction Industry Payment and Adjudication Act, 2012 (CIPAA). Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets. Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights. Manage the tracking of changes to the design and/or construction work and assist in assessing entitlement against contract requirements, adjusting budget projections accordingly. Review cost reporting and supporting financial information – Manage and monitor regular cost reporting on changes, cost to complete, contingency, cashflow, Set up and maintain library of key trade schedule of rates for pricing and benchmarking Project closeout Manage the project team in project closeout process including handover documentation. Preparation and closeout of final account and financial reconciliation. Required Knowledge and Skills Technical knowledge: Familiar with Standard Conditions of Contract including PAM, PWD. Market Knowledge: Familiarity with local market knowledge of pricing trends Excellent numeracy skills: Advanced working knowledge of MS Excel and MS Word. Communication: Excellent verbal and written communication skills Problem solving has the ability to confidently work through problems and find solutions Collaboration: displays the ability to work in a team. Excellent relationship-building and interpersonal skills. Desire to learn: displays a willingness and enthusiasm to learn and be guided by Senior Managers and stays up to date with the latest industry information To be considered for this role, qualified with an undergraduate degree in quantity surveying, commercial management or a related construction subject. The ideal candidate will have a minimum of 7 years of experience in a similar role. Strong English communication skills and excellent time management skills are required.